26-057 Winter 25-26 Phase 2 Planting Project

Location:	Florida
Posted:	Aug 4, 2026
Due:	Sep 3, 2026
Agency:	City of Pensacola
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

Bid Title:	26-057 Winter 25-26 Phase 2 Planting Project
Category:	Bids
Status:	Open

Description:

This invitation to bid includes in general: furnishing all materials, trees, water, equipment, tools, labor, supervision, warranty, and insurance necessary to establish and maintain tree plantings at various locations. Materials, construction methods, and work shall be in accordance with the current practices, standards, and specifications as outlined in the current City of Pensacola Ordinances and ISA standards or as otherwise listed herein or directed by the Public Works Director or their designee.

Publication Date/Time:

8/4/2026 8:00 am

Closing Date/Time:

9/3/2026 2:30 pm

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THE CITY OF PENSACOLA, FLORIDA

INVITATION TO BID

BID NO. 26-057

WINTER 25-26 PHASE 2 PLANTING

A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)

complete and identical electronic copy (PDF) on flash drive or CD will be received

on September 3, 2026, 2:30 P.M., Central time, at the following location.

City Hall (lobby)

222 West Main Street

Pensacola, Florida, 32502

Attention: Purchasing

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document downloads

NOTE: If submitting an electronic response and IF a bid/proposal bond is required:

• An insurance company’s executed bond may be included with the

electronic submittal.

• A certified check/cashier's check must be delivered to the address

above.

Those submittals received will be opened and publicly read the following business day

(September 4, 2026, 10:00 A.M., Central time) via Microsoft Teams at the following link:

Microsoft Teams bid opening link.

Drawings and specifications will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City’s website.

Bidders are responsible for obtaining addenda and are advised to check the

website frequently. There is no cost to view or download documents from the City

website.

In order to review the project requirements, an optional pre-bid meeting will be held at

1:00 P.M., Central time, August 18, 2026 in the City Hall second floor Hagler-Mason

conference room, 222 West Main Street, Pensacola, FL 32502.

Any questions concerning the bid should include the Subject Line: BID 26-057 - RFI, and

should be addressed and submitted in writing no later than 10:00 A.M., Central time,

August 24,2026, to:

Dedria Lunderman, Purchasing Manager

City of Pensacola

222 W. Main St.

Pensacola, FL 32502

purchasing@cityofpensacola.com

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Bidders shall submit a certified check, cashier’s check, or insurance company’s executed

bond, payable to the City of Pensacola in the amount of five percent (5%) of the base

bid for a period of sixty (60) days.

A tabulation of submittals will be posted to the City’s website at

www.cityofpensacola.com/bids.aspx.

A Notice of Intent will be issued to respondents. This begins the protest period. Failure to

file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to

post the bond or other security required by law within the time allowed for filing a bond

shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

The City of Pensacola adheres to the Americans with Disabilities Act and will make

reasonable accommodations for access to City services, programs, and activities. Please

email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be

made at least 48 hours in advance of the event in order to allow the City time to provide

the requested services.

The City of Pensacola reserves the right to accept or reject any or all bids, to award bids

on a split-order basis by item number when applicable, to waive any bid informalities and

to re-advertise for bids when deemed in the best interest of the City of Pensacola.

Attest:

Ericka L. Burnett

City Clerk

CITY OF PENSACOLA

D. C. Reeves

Mayor

The City of Pensacola provides equal access in employment and public services.

Participation in a Microsoft Teams meeting requires a microphone and

speakers; however, webcams are optional. Participants may join the

meeting either via a PC or Smartphone. Please be sure to check the system

requirements at the following link: Microsoft Teams System Requirements

Check.)

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

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INSTRUCTIONS TO BIDDERS

1. AWARD OF CONTRACT

A. The contract will be awarded as soon as practicable to the lowest

responsible bidder, price and other factors considered, provided their bid is

reasonable and it is to the interest of the City to accept it.

B. The City reserves the right to waive any informality in bids received when

such waiver is in the interest of the City. In case of error in the extension of

prices, the unit price will govern.

C. The City further reserves the right to accept or reject any or all items of any

bid, unless the bidder qualifies such bid by specific limitations; also to make

an award to the bidder whose aggregate bid on any combination of bid items

is low.

2. BID OPENING

At the time fixed for the opening of bids, their contents will be made public for the

information of bidders and others properly interested.

3. BIDDERS INTERESTED IN MORE THAN ONE BID

If more than one bid is offered by any one party, by or in the name of their clerk,

partner, or other person, all such bids will be rejected. A party who has quoted

prices to a bidder is not thereby disqualified from quoting prices to other bidders or

from submitting a bid directly for the work.

4. BIDDER'S QUALIFICATIONS

Before a bid is considered for award, the bidder may be requested by the City to

submit a statement of facts in detail as to their previous experience in performing

similar or comparable work, and of their business and technical organization and

financial resources and plant available to be used in performing the contemplated

work. A minimum of 5 qualifying project references may be required from previous

or current project owners. These references shall be from specific projects of

similar size and scope and at least 3 of the 5 shall be from another government

municipality, especially if the bidder has not contracted with the City on projects of

a same/similar nature within the previous five (5) years of the bid date. The City

reserves the express right to not award a contract to a bidder if the provided

references do not reveal that the contractor has ample/adequate experience

beyond a reasonable doubt to complete the project according to the specifications

and within the time frame stipulated.

5. COMMENCEMENT & COMPLETION

The bidder further proposes and agrees hereby to commence the work with an

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adequate force and equipment within (10) consecutive calendar days after being

notified by the City of Pensacola to do so; and to complete the work the latter of

December 15, 2026, or within 60 Calendar days after the commencement date set

by the City of Pensacola and to pay as delay day penalty the sum of $500 for each

and every calendar day used for the completion of the work in excess of that

heretofore stated.

6. CONDITIONS AT SITE OF WORK

Bidders shall be responsible to visit the site to ascertain pertinent local conditions

readily determined by inspection and inquiry, such as the location, and general

character of the site, labor conditions, the character and extent of existing work

within or adjacent thereto, and any other work being performed thereon.

7. DECLARATIONS

The bidder hereby declares that the only person or persons interested in the

Proposal as principal or principals is or are named herein and that no other person

than herein mentioned has any interest in this Proposal or in the Contract to be

entered into; that this Proposal is made without connection with any other person,

company or parties making a bid or proposal; and that it is in all respect fair and in

good faith without collusion or fraud.

The bidder further declares that he has examined the site of the work and has

informed himself fully in regard to all conditions pertaining to the place where the

work is to be done; that he has examined the plans and specifications for the work

and the contractual documents relative thereto, including the Advertisement,

Proposal Form, Form of Contract, General Conditions, and all specific conditions;

and that he has satisfied himself relative to the work to be performed.

The bidder proposes and agrees, if this Proposal is accepted, that it will not

discriminate on the basis of race, creed, color, national origin, sex, age or disability

and to contract with the City of Pensacola in the form of contract specified, to

furnish all necessary materials, equipment, machinery, tools, apparatus, means of

transportation, and labor necessary to complete the project.

8. LICENSING REQUIREMENT

Each bidder shall possess at the time of submitting its bid all licenses, registration

and certificates necessary to engage in the business of contracting (or special

contracting if the work to be performed necessitates a particular type of specialty

contractor) in the City of Pensacola. Bidder must also possess all licenses,

registrations and certificates necessary to comply with federal, state and local laws

and regulations. The awarded bidder shall be registered at the time of contract

execution as an active vendor with the Florida Department of State, Division of

Corporations (www.sunbiz.org).

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9. LIEN RELEASE AND AFFIDAVIT

Each Application for Payment shall be accompanied by a Lien Release and

Affidavit from each subcontractor and each supplier showing that all materials,

labor, equipment and other bills associated with that portion of the work in which

payment is being requested for have been paid in full. The City shall not be required

to make payment until and unless these affidavits are furnished by the Contractor.

10. PENALTIES

The bidder further agrees that in case of failure on his part to execute the said

Contract and Bond within (10) calendar days after written notice being given of the

award of the Contract, the check or bid bond accompanying this bid, and the

monies payable thereon, shall be paid into the funds of the City of Pensacola as

delay day penalties for such failure; otherwise, the check or bid bond

accompanying the Proposal shall be returned to the undersigned.

11. PREPARATION OF BIDS

A. Bids shall be submitted on the forms furnished or copies thereof, and must

be manually signed. If erasures or other changes appear on the forms, each

such erasure or change must be initialed by the person signing the bid.

B. The form of bid will provide for quotation of a price, or prices, for one or more

items which may be lump sum bids, alternate prices, scheduled items

resulting in a bid on a unit of construction or a combination thereof. Where

required on the bid form, bidders must quote on all items and they are

warned that failure to do so may disqualify the bid. When quotations on all

items are not required, bidders should insert the words “no bid” in the space

provided for any item on which no quotation is made.

12. RECEIPT AND OPENING OF BIDS

No responsibility will attach to any City employee for the premature opening of, or

the failure to open, a bid not properly addressed and identified.

13. REJECTION OF BIDS

The City reserves the right to reject any and all bids when such rejection is in the

interest of the City; to reject the bid of a bidder who has previously failed to perform

properly or complete on time contracts of a similar nature; and to reject the bid of

a bidder who is not, in the opinion of the Engineer, in a position to perform the

contract.

14. SPECIAL CONDITIONS

A. Public Entity Crimes - Any person or affiliate who has been placed on the

convicted vendor list following a conviction for a public entity crime may not

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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26-057 Winter 25-26 Phase 2 Planting Project

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See also