27038-B Greenfield Circle (250) Culvert Replacement

SPECIFICATIONS
GREENFIELD CIRCLE (250) CULVERT REPLACEMENT
Fayette County, GA
Fayette County Project Number: 24SAD
Invitation to Bid: #27038-B
Prepared By:
Fayette County Environmental Management
140 Stonewall Ave. West, Suite 203
Fayetteville, GA 30214
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INDEX
COVER PAGE 1
INDEX 2
CHECKLIST OF DOCUMENTS TO RETURN 3
INTRODUCTION 4
GENERAL TERM AND CONDITIONS 5
PROJECT SPECIFIC TERMS AND CONDITIONS 10
BID PRICE SHEET 17
GDOT PREQUALIFICATION TABLE 18
CONTRACTOR AFFIDAVIT UNDER O.C.G.A. 13-10-91(B)(L) 19
COMPANY INFORMATION FORM 20
CONTRACTOR EXPERIENCE FORM 21
EXCEPTIONS FORM 23
GRANT ROAD (250) CONSTRUCTION PLAN SET EXHIBIT A
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Checklist of Required Documents
(Be Sure to Return This Checklist and
the Required Documents in the order listed below)
ITB #27038-B: GREENFIELD CIRCLE (250) CULVERT REPLACEMENT
Company information - on the form provided __________
Contractor Affidavit under O.C.G.A. 13-10-91(b)(1) __________
Bid Price Sheet* __________
Bid Bond* __________
Contractor Experience, on the form provided __________
GDOT Prequalification Table and Documentation __________
Exceptions to Specifications, if any - on the form provided __________
Addenda signed if any are issued __________
*FAILURE TO INCLUDE THIS ITEM WILL RESULT IN DISQUALIFICATION
COMPANY NAME: ______________________________________________________
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INTRODUCTION
ITB #27038-B: GREENFIELD CIRCLE (250) CULVERT REPLACEMENT
Fayette County is soliciting Bids from Georgia Department of Transportation (GDOT) prequalified
Contractors experienced with installation of concrete drainage structures. The project location is near
250 Greenfield Circle in Fayette County.
The project consists of removing the existing failing and deteriorated double 36-inch diameter corrugated
metal pipe (CMP) system and replacing with a 7-foot X 6-foot Concrete Box Culvert. This project also
consists of but is not limited to utility coordination and/or relocation, grading, and asphalt paving.
All Work shall remain in the existing County-owned Right-of-Way and acquired easements as shown on
the plans. Fayette County will provide construction oversight for the project.
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GENERAL TERMS AND CONDITIONS
ITB #27038-B: GREENFIELD CIRCLE (250) CULVERT REPLACEMENT
1. Definitions:
a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.
b. Successful Bidder: The company or individual that is awarded a contract.
c. Contractor: The Successful Bidder, upon execution of the contract.
d. County: Fayette County, Georgia.
2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract with
the County, incorporating the invitation to bid and the bidder's bid. The binding offer includes
compliance with all terms, conditions, special conditions, specifications, and requirements stated
in the invitation to bid, except to the extent that a bidder takes written exception to such
provisions, and the County agrees to the exception. All such terms, conditions, special conditions,
specifications, and requirements will form the basis of the contract. The bidder should take care
to answer all questions and provide all requested information, and to note any exceptions in the
bid submission. Failure to observe any of the instructions or conditions in this invitation to bid
may result in rejection of the bid.
3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a
firm offer that is binding for ninety (90) days from the date of the bid opening to the date of
award.
4. Bidder's Questions: As appropriate, the County will post answers to questions and/or other
information concerning the Invitation to Bid in the form of an addendum on the County's website
at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the
website for any addenda issued for this invitation to bid.
5. References: Include with your bid a list of three (3) jobs that your company has done that are of
the same or similar nature to the work described in this invitation to bid, on the form provided.
Include all information as requested on the form.
6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed
opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official
authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:
Fayette County Government
Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, GA 30214
Bid Number: 27038-B
Bid Name: GREENFIELD CIRCLE (250) CULVERT REPLACEMENT
Also show your company name on the envelope. You may submit sealed bids in person, by
U.S. mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other
electronic means. Once submitted, all bids become the property of Fayette County.
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7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.
8. Late Bids: Bids not received in the Purchasing Department by the time and date of the scheduled
bid opening will not be considered.
9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by
the County in the Invitation to Bid. If a responder submits more than one bid without being
requested or authorized to do so, the County may disqualify the bids from that responder, at the
County's option.
10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,
before the bid opening by sending written notification to the Director of Purchasing. Bids
may be withdrawn after the bid opening only with written authorization from the Director
of Purchasing.
11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or irregularity
in any bid received. In case of a discrepancy between unit prices and extended prices, the unit
price will govern unless the facts or other considerations indicate another basis for correction of
the discrepancy.
12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise specified
in the contract. All prices bid for commodities, supplies, equipment, or other products shall be
quoted FOB Destination, Fayette County or job site.
13. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not
made in connection with any competing bidder, supplier, or service provider submitting a
separate response to this invitation to bid, and is in all respects fair and without collusion or fraud.
14. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into
consideration payment terms, vendor qualifications and experience, quality, references, any
exceptions listed, and/or other factors deemed relevant in making the award. The County may
make such investigation as it deems necessary to determine the ability of the bidder to perform,
and the bidder shall furnish to the County all information and data for this purpose as the County
may request. The County reserves the right to reject any bid item, any bid, or all bids, and to re-
advertise for bids.
15. Unbalanced bid: If the County determines that the apparent low bid is materially unbalanced, the
County retains the right to deem the apparent low bid non-responsive, and to reject said bid and
award to the next-lowest bidder whose bid is not materially unbalanced, or to reject any and all bids
and re-advertise the project.
16. Payment Terms and Discounts: The County's standard payment terms are Net 30. Any deviation
from standard payment terms must be specified in the resulting contract, and both parties must
agree on such deviation. Cash discounts offered will be a consideration in awarding the bid, but
only if they give the County at least 15 days from receipt of invoice to pay. For taking discounts,
time will be computed from the date of invoice acceptance by the County, or the date a correct
invoice is received, whichever is the later date. Payment is deemed made, for the purpose of
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earning the discount, on the date of the check.
17. Trade Secrets - Confidentiality: If any person or entity submits a bid or proposal that contains
trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the
specific included information which constitutes trade secrets. Any trade secrets must be either (1)
placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked
in the affidavit or an attached document explaining exactly where such information is, and
otherwise marked, highlighted, or made plainly visible. See O.C.G.A. 50-18-72 (A)(34).
18. Trade Secrets - Internal Use: In submitting a bid, the bidder agrees that the County may reveal
any trade secret materials contained in the bid to all County staff and officials involved in the
selection process, and to any outside consultant or other third parties who may assist in the
selection process. The bidder agrees to hold harmless the County and each of its officers,
employees, and agents from all costs, damages, and expenses incurred in connection with refusing
to disclose any material which the bidder has designated as a trade secret.
19. Ethics - Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is
recommended for award to the Board of Commissioners or the County Administrator, or before
the County renews, extends, or otherwise modifies a contract after it has been awarded, the
Contractor must disclose certain relationships with any County Commissioner or County Official,
or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,
adoption, or marriage (including in-laws). A relationship that must be reported exists if any of
these individuals is a director, officer, partner, or employee, or has a substantial financial interest
the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of
Ethics).
If such relationship exists between your company and any individual mentioned above, relevant
information must be presented in the form of a written letter to the Director of Purchasing. You
must include the letter with any bid, proposal, or price quote you submit to the Purchasing
Department.
In the event that a Contractor fails to comply with this requirement, the County will take action as
appropriate to the situation, which may include actions up to and including rejection of the bid or
offer, cancellation of the contract in question, or debarment or suspension from award of a
County contract for a period of up to three years.
20. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all
required documents are received by the County, and the contract is fully executed with signature
of both parties, the County will issue a written Notice to Proceed. The County shall not be liable
for payment of any work done or any costs incurred by any bidder prior to the County issuing the
Notice to Proceed.
21. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as
appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of
the County under the contract.
22. Insurance: The Successful Bidder shall procure and maintain the following insurance, to be
in effect throughout the term of the contract, in at least the amounts and limits as follows:
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a. General Liability Insurance: $1,000,000 combined single limit per occurrence, including
bodily and personal injury, destruction of property, and contractual liability.
b. Automobile Liability Insurance: $1,000,000 combined single limit each occurrence,
including bodily injury and property damage liability.
c. Worker's Compensation & Employer's Liability Insurance: Workers Compensation as
required by Georgia statute.
Before a contract with the Successful Bidder is executed, the Successful Bidder shall
provide Certificates of Insurance for all required coverage. The Successful Bidder can
provide the Certificate of Insurance after award of the contract, but must be provided
prior to execution of the contract document by both parties. The certificate shall list an
additional insured as follows:
Fayette County, Georgia
140 Stonewall Avenue West
Fayetteville, GA 30214
23. Bid Bond: Bidder shall include a bid bond with your bid, equal to five percent (5%) of the total
amount bid. Bid bonds shall be provided by a surety which appear son the U.S. Treasury's list of
approved bond sureties (Circular 570).
24. Performance and Payment Bonds: Prior to execution of a contract, the Successful Bidder shall
submit performance and payment bonds each equal to 100 percent of the contract value,
provided by a surety which appears on the U.S. Treasury's list of approved bond sureties (Circular
570).
25. Building Permits: Work performed for the County requiring building permits by licensed
Contractors will not have permit fees assessed, although any re-inspection fees for disapproved
inspections will be the responsibility of the Contractor prior to final inspections and the Certificate
of Occupancy or Certificate of Completion being issued.
26. Unauthorized Performance: The County will not compensate the Contractor for work performed
unless the work is authorized under the contract, as initially executed or as amended.
27. Assignment of Contract: Assignment of any contract resulting from this Invitation to Bid will not be
authorized, except with express written authorization from the County.
28. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents
and employees harmless from all suits, actions, or other claims of any character, name and
description brought for or on account of any damages, losses, or expenses to the extent caused by
or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor
or other persons employed or utilized by the Contractor in the performance of the contract. The
Contractor shall pay any judgment with cost which may be obtained against the County growing
out of such damages, losses, or expenses.
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