Garbage Service, Green Valley State Park, Union County

IOWA DEPARTMENT OF NATURAL RESOURCES (DNR)
REQUEST FOR QUOTE - INFORMAL
RFQ COVER SHEET
Administrative Information:
TITLE OF RFQ: Garbage Service for Green Valley State Park RFQ Number: 27CRDPFPETHACK-2
Bureau: Parks, Forests and Preserves
DNR seeks to purchase: DNR is seeking services for the collection, hauling, and disposal of garbage from Green
Valley State Park
Number of mos. or yrs. of the initial 2 years Number of possible annual extensions: 4
term of the contract:
Tentative Contract term start date: November 1, Tentative Contract term end date: October 31, 2028
2026
DNR Issuing Officer:
Darin Galbraith, Purchasing Agent
darin.galbraith@dnr.iowa.gov 515-344-0055
6200 Park Ave, Ste 200, Des Moines, IA 50321
PROCUREMENT TIMETABLE-Event or Action: Date/Time (Central Time):
DNR Posts Notice of RFQ on TSB website 9/23/2026
DNR Issues RFQ 9/23/2026
RFQ written questions, requests for clarification, and suggested changes from Respondents are due: 10/2/2026
DNR's written response to RFQ questions, requests for clarifications, and suggested changes are due: 10/5/2026
Quotes Due Date: 10/6/2026
Quotes Due Time: 2:00 PM
Relevant Websites
Internet website where RFQ, Addenda, and Questions and Answers to this RFQ will be posted: State of Iowa Bid
Opportunities
Internet website where DNR Contract General Conditions, DNR Contract Special Conditions - Formal, and DNR
Contract Special Conditions - Informal, are posted: Iowa DNR Solicitations & Construction Bid Lettings
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SECTION 1 INTRODUCTION
1.1 Bidder Instructions
Bidder is to download this document and save to computer. Once saved, type in responses to the required sections
and save again. As an option, the Bidder may print, write in responses, scan, and email response.
1.2 Purpose
The purpose of this Request for Quote (RFQ) is to solicit bids from qualified providers to provide the goods and/or
services described further in this RFQ to the DNR. The DNR intends to award a contract(s) beginning and ending on
the dates listed in this solicitation, and the DNR may extend the contract(s) for up to the number of annual
extensions identified in this solicitation at the sole discretion of the DNR. Any contract(s) resulting from the RFQ
will not be an exclusive contract.
"Responsible Bidder" means a Bidder that has the capability in all respects to perform the requirements of the
Contract. In determining whether a Bidder is a Responsible Bidder, the DNR may consider various factors including,
but not limited to, the Bidder's competence and qualifications to provide the goods or services requested, the
Bidder's integrity and reliability, the past performance of the Bidder relative to the quality of the goods or services
offered by the Bidder and the best interest of the DNR.
"Responsive Bid" means a Bid that complies with each of the provisions of this RFQ, or is either an alternative bid
or a bid with an exception, if accepted by the DNR.
1.3 Background Information
This RFQ is designed to provide Bidders with the information necessary for the preparation of competitive Bids.
The RFQ process is for the DNR's benefit and is intended to provide the DNR with competitive information to assist
in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all
factors necessary for submission of a comprehensive Bid.
SECTION 2 ADMINISTRATIVE INFORMATION
2.1 Issuing Officer
The Issuing Officer identified in this solicitation is the sole point of contact regarding the RFQ from the date of
issuance until selection of the successful Bidder.
2.2 Restriction on Communication
From the issue date of this RFQ until announcement of the successful Bidder, Bidders may contact only the Issuing
Officer. The Issuing Officer will respond only to electronic questions regarding the procurement process. Questions
related to the interpretation of this RFQ must be submitted as provided in Section 2.3. Oral questions related to
the interpretation of this RFQ will not be accepted. Bidders may be disqualified if they contact any DNR employee
other than the Issuing Officer about the RFQ.
The DNR assumes no responsibility for oral representations made by its officers or employees unless such
representations are confirmed in writing and incorporated into the RFQ through an addendum.
2.3 Questions, Requests for Clarification, and Suggested Changes
Bidders are invited to submit written questions and requests for clarifications regarding the RFQ. Bidders may also
submit suggestions for changes to the specifications of this RFQ. The questions, requests for clarifications, or
suggestions must be in writing and received by the Issuing Officer on or before the date and time listed on the RFQ
cover sheet. Oral questions will not be permitted. If the questions, requests for clarifications, or suggestions
pertain to a specific section of the RFQ, Bidder will reference the page and section number(s). The DNR will send
written responses to questions, requests for clarifications, or suggestions received from Respondents on or before
the date listed on the RFQ cover sheet. The DNR's written responses will become an addendum to the RFQ. If the
DNR decides to adopt a suggestion that modifies the RFQ, the DNR will issue an addendum to the RFP.
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2.4 Amendment to the RFQ
The DNR reserves the right to amend the RFQ at any time using an addendum. The Bidder will acknowledge receipt
of all addenda in its Bid. It is the Bidder's sole responsibility to check daily for addenda to posted documents.
2.5 Submission of Bids
The DNR must receive the Bid before the "Bids Due" date and time. This is a mandatory requirement and will not
be waived by the DNR. Any Bid received after this deadline will not be accepted. It is the Bidder's responsibility
to ensure the bid is received prior to the deadline.
2.6 Costs of Preparing the Bid
The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.
2.7 No Commitment to Contract
The DNR reserves the right to reject any or all Bids received in response to this RFQ, cancel this RFQ, or advertise a
new RFQ at any time prior to the execution of the Contract. Issuance of this RFQ in no way constitutes a
commitment by the DNR to award a contract.
2.8 Nonmaterial Variances
The DNR reserves the right to determine whether a Bid substantially complies with the requirements of this RFQ.
Nonmaterial variances are not necessarily disqualifying. The determination of materiality is in the sole discretion of
the DNR.
2.9 Public Records and Requests for Confidential Treatment
In order to request confidential treatment, you must comply with the provisions of 561 Iowa Administrative Code
chapter 2, which may be found at the following location:
https://www.legis.iowa.gov/law/administrativeRules/agencies. 561 Iowa Administrative Code section 2.5(7)
provides that all claims for confidential treatment made to the Iowa Department of Natural Resources must be
substantiated in writing with the following information.
1) A statement of all measures the business has taken to protect the confidentiality of the information, and a
statement of intent to continue to take such measures;
2) Practices and policies of other businesses, if known, regarding confidentiality of similar information;
3) A statement that the information is not, and has not been, reasonably attainable without the consent of the
business by other persons other than government bodies by use of legitimate means;
4) A statement demonstrating that disclosure of the information is likely to cause substantial harm to the
business's competitive position; and
5) A reference to any other determinations of confidential status of the information or similar information.
2.10 Release of Claims
By submitting a Bid, the Bidder agrees that it will not bring any claim or cause of action against the DNR based on
any misunderstanding concerning the information provided herein or concerning the DNR's failure, negligent or
otherwise, to provide the Bidder with pertinent information in this RFQ.
2.11 Evaluation of Quotes Submitted
The DNR will evaluate the Responsive Bids submitted by Responsible Bidders to determine the lowest responsible
bidder(s) and will award the Contract(s) to the Bidder(s) submitting the lowest responsible bid(s) based on price.
2.12 Award Notice and Acceptance Period
Notice of Intent to Award the Contract(s) will be sent to all Bidders submitting a timely Bid. Negotiation and
execution of the Contract(s) will be completed no later than thirty (30) days from the date of the Notice of Intent
to Award. If the apparent successful Bidder fails to negotiate and deliver an executed contract by that date, the
DNR, in its sole discretion, may cancel the award and award the Contract to the remaining Bidder the DNR believes
will provide the best value to the DNR.
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2.13 No Contract Rights until Execution
Bidders will not acquire any legal or equitable rights regarding the Contract unless and until the Contract has been
fully executed by the successful Bidder and the DNR.
SECTION 3 - STATEMENT OF WORK AND SPECIFICATIONS
The successful Respondent will provide the services to the DNR in accordance with the requirements as provided
in this Scope of Work.
3.1 Statement of Work Contractor shall perform the following Tasks, to be completed at the following regular
intervals.
Obligation Interval
Task 1: Dumpster Delivery
Description: Contractor shall deliver five (5) 6-yard
dumpsters to the following locations: Delivery no later than November 1, 2026
Three (3) 6-yard dumpsters to the Campground
One (1) 6-yard dumpster to the Cabin Area
One (1) 6-yard dumpster to the Park Office
This Task shall be completed once a week, between
Task 2: Peak Season Service the hours of 6:00 am and 6:00 pm CST on Mondays. In
Description: The contractor shall empty waste from the event of inclement weather that prevents the
dumpsters identified in Task 1 on a weekly basis for the Contractor from collecting waste on the designated
April 1 through November 30 time period. day, the Contractor must collect the waste within the
agreed upon timeline between DNR and Contractor.
Task 3: On-call Peak Season Service
Description: As determined by the DNR, the Contractor
shall empty waste beyond what is collected in Task 2
from up to five (5) 6-yard dumpsters per pick-up during As requested by the DNR. The DNR will provide a
the May 1 through October 31 time period at the minimum of 48-hour notice prior to on-call service.
following locations: Service not to exceed 6 pick-ups per contract year.
Three (3) 6-yard dumpsters to the Campground
One (1) 6-yard dumpster to the Cabin Area
One (1) 6-yard dumpster to the Park Office
Task 4: Winter Service This task shall be completed monthly between the
Description: The contractor shall empty one (1) 6-yard hours of 7:00 am and 6:00 pm CST on Mondays.
dumpster for the months of January, February, March,
and December at the following locations:
One (1) 6-yard at the Park Office
Task 5: March Service This Task shall be completed biweekly, on Mondays
The contractor shall empty waste from three (3) 6-yard between the hours of 6:00 am and 6:00 pm. In the
dumpsters on a biweekly basis starting on March 15 event of inclement weather that prevents the
through March 31 time period at the following Contractor from collecting waste on the designated
locations: day, the Contractor must collect the waste within the
Three (3) 6-yard dumpsters to the Campground agreed upon timeline between DNR and Contractor.
Task 6. On-call Off Season Service As requested by the DNR. The DNR will provide a
Description: As determined by the DNR, the Contractor minimum of 48-hour notice prior to on-call service.
shall empty waste from one (1) 6-yard dumpster Service not to exceed 6 pick-ups per contract year.
located at the Park Office during the December 1
through March 31 time period.
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3.2 Minimum Bidder Qualifications/Equipment Specifications: Respondent must have current and valid local, city, or
county required permits or licenses to transport and dump garbage and city or county landfill. It's the
Respondent's responsibility to check with local, city, and county authorities on permits and licenses.
SECTION 4 - FORM OF BID
Instructions - Bidder is to complete the following. Fill out items with blanks. Indicate "yes" or "no" on items
requesting agreement. If a "no" response is indicated, exception must be noted on Attachment 3.
4.1 Bidder Information
Business Name:
Official Address:
Business' State or Foreign Country of Residence:
Contact Name:
Telephone Number: Email:
Iowa Contractor Registration # (when applicable):
4.2 Contract Conditions
The Contract that the DNR expects to award as a result of this solicitation will be based upon the final Bid
submitted by the successful Bidder and the solicitation. The Contract between the DNR and the successful Bidder
shall contain the specifications, terms and conditions of the solicitation, the offer of the successful Bidder
contained in the final Bid submitted by the Bidder, written clarifications or changes made in accordance with the
provisions of the solicitation, and any other terms deemed necessary by the DNR. No objection or amendment by
a Bidder to the provisions or conditions of the solicitation will be incorporated into the Contract, unless the DNR
has explicitly accepted the Bidder's objection or amendment in writing.
By submitting a response, each Bidder acknowledges its acceptance of the "DNR Service Contract General
Conditions" and the "DNR Service Contract Special Conditions" found at the following location:
https://www.iowadnr.gov/about/solicitations-contract-conditions. Bidder acknowledges that the "DNR Service
Contract General Conditions" and the "DNR Service Contract Special Conditions" will be incorporated into the
Contract. The Conditions may be supplemented at the time of contract execution and are provided to enable
Bidders to better evaluate the costs associated with the Bid specifications and the Contract. All costs associated
with complying with such Service Contract Special and General Conditions should be included in any pricing quoted
by the Bidder.
By submitting a Bid, Bidder acknowledges its acceptance of the terms and conditions of the solicitation and the
"DNR Service Contract General Conditions" and the "DNR Service Contract Special Conditions" without change
except as otherwise expressly stated in its Bid. If the Bidder takes exception to a provision, the Bidder must identify
it by page and section number, state the reason for the exception, and set forth in its Bid the specific solicitation or
"DNR Service Contract General Conditions" or "DNR Service Contract Special Conditions" language it proposes to
include in place of the provision. If Bidder's exceptions or proposed responses materially alter the solicitation, or if
the Bidder submits its own contract terms and conditions or otherwise fails to follow the process described herein,
DNR may reject the Bid, in its sole discretion. The Bidder must document all exceptions in Attachment 3 of this
RFQ.
Bidder has read and agrees to this section: Yes No
4.3 Specifications
Bidder is able to provide and perform as specified in Section 3. By indicating "yes", a Bidder agrees that it will
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comply with that requirement throughout the full term of the resulting Contract, if the Bidder is successful. In
addition, for specific requirements, the Bidder will provide, if requested, specific references and/or supportive
information to verify the Bidder's compliance with the requirement. Failure to provide this information may cause
the Bid to be deemed non-responsive and therefore rejected. The DNR reserves the right to determine whether
the supportive information submitted by the Bidder demonstrates the Bidder will be able to comply with the Bid
Requirements. If the DNR determines the supportive information does not demonstrate the Bidder will be able to
comply with the Bid Requirements, the DNR may disqualify the Bid. Please enter the required information on the
attachment and upload the document.
Bidder has read and agrees to this section: Yes No
4.4 Bidder Experience
The Bidder must provide the following information regarding its experience:
Number of years in business
Number of years of experience with providing the types of goods and/or services sought by the solicitation.
Describe the level of technical experience in providing the types of goods and/or services sought by the
solicitation.
List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to other
businesses or governmental entities.
4.5 Bidder Reference
The Bidder will provide the following general background information: References from three (3) previous
customers or clients knowledgeable of the Bidder's performance in providing goods and/or services similar to the
goods and/or services described in this solicitation and a contact person and telephone number for each reference.
Please attach a document with the required information.
4.6 Insurance
The Contract will require the successful Respondent to maintain insurance coverage(s) in accordance with the
insurance provisions of the General Terms and Conditions and of the type and in the minimum amounts set forth
below, unless otherwise required by the DNR.
TYPE OF INSURANCE LIMIT AMOUNT
General Aggregate Products $2 million
General Liability (including contractual liability) Comp/Op Aggregate $1 Million
written on an occurrence basis Personal injury $1 Million
Each Occurrence $1 Million
Automobile Liability (including contractual liability)
Combined single limit $1 Million
written on an occurrence basis
Each Occurrence $1 Million
Property Damage
Aggregate $1 Million
Workers Compensation and Employer Liability As Required by Iowa law Value of the Contract
Acceptance of the insurance certificates by the Department shall not act to relieve Contractor of any obligation
under this Contract. It shall be the responsibility of Contractor to keep the respective insurance policies and
coverages current and in force during the life of this Contract. Contractor shall be responsible for all premiums,
deductibles and for any inadequacy, absence or limitation of coverage, and the Contractor shall have no claim or
other recourse against the State or the Department for any costs or loss attributable to any of the foregoing, all of
which shall be borne solely by the Contractor. Notwithstanding any other provision of this Contract, Contractor
shall be fully responsible and liable for meeting and fulfilling all of its obligations under this section of the Contract.
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4.7 Payment Terms
Per Iowa Code 8A.514 the DNR of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.
4.8 Cost Proposal
The following template is required. Please use additional pages to provide any additional narrative support for the
costing information.
Task Unit Cost Time Frame Total Costs
Task 1: Dumpster Delivery no later than
$_____________ /One-time charge for five (5) $
Delivery November 1, 2026
6-yard dumpsters
Task 2: Peak Season April 1 - November 30
$_____________ /per month for five (5) 6-yard $
Service Eight (8) months
dumpsters
Task 3: On-call Peak Upon Request
$______________ / per pick-up five (5) 6-yard $
Season Service May 1 - October 31
dumpster
December 1 - March 31
Task 4: Winter Service $_____________ /per month for one (1) 6-yard $
Four (4) months
dumpsters
March 15 - March 31
Task 5: March Service $_____________ /per month for three (3) 6-yard $
One (1) month
dumpsters
Task 6: On-call Off Upon Request
$______________ / per pick-up one (1) 6-yard $
Season Service December 1 - March 31
dumpster
Grand Total Quote $
Bidder has read and agrees to this section: Yes No
Signature: Date:
Printed Name: Title:
Name of Contractor Organization:
Address:
Phone: Email:
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ATTACHMENT #3 - EXCEPTIONS FORM
Please list any and all exceptions to this RFQ in this section. Include section and reason for exception: (Add additional
pages if necessary)
Section Reason for Exception
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
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