Provision of Exterminating Services on an Annual Contract

Location:	Georgia
Posted:	Jun 15, 2026
Due:	Jul 9, 2026
Agency:	Gwinnett County
Type of Government:	State & Local
Category:	29 - Engine Accessories J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services
Solicitation No:	BL101-26 INV
Publication URL:	To access bid details, please log in.

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June 15, 2026

INVITATION TO QUOTE

BL101-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service

providers for the Provision of Exterminating Services on an Annual Contract with four (4) one year options

to renew for various Gwinnett County Departments.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the

BL# and Company Name. Sealed will be received until 2:50 P.M. local time on July 9, 2026, at Gwinnett

County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia

30046. Any bid received after this date and time will not be accepted. Bids will be publicly opened and

read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following

link: https://teams.microsoft.com/meet/220344823808377?p=o3gastbgZa7IPHh66e or dial +1 323-676-

6170 and enter Conference ID 768518861#. Apparent bid results will be available the following business

day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at

Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than 3:00 pm local time on

June 26, 2026. Bids are legal and binding upon the bidder when submitted. All bids should be submitted

single-sided in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs

or activities. Any requests for reasonable accommodations required by individuals to fully participate in any

open meeting, program or activity of Gwinnett County Government should be directed to the ADA

Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best

interest. Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms,

conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and

companies submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Savannah Anderson

Purchasing Associate II

The following pages should be returned with your bid:

Bid Schedule, Pages 8-31

References, Page 32

Subcontractor List, Page 33

Code of Ethics Affidavit, Page 34

Contractor Affidavit and Agreement, Page 35

BL101-26

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SCOPE OF WORK

The intent of this agreement is to provide comprehensive Preventative Maintenance (PM) pest control services,

to include but not limited to, the treatment of all interior areas as well as the exterior perimeter of buildings.

The interior areas of the building include but are not limited to: Public entrance(s), restrooms, janitorial

closets, storerooms, break rooms/kitchens, and offices at various County facilities. An On Demand

component will be utilized to perform services or locations not covered under the PM section.

II. SPECIFICATIONS

All pest control and termite inspection services shall be covered by the following:

• Rules of the Structural Pest Control Act (State of Georgia) Chapter 3, 6 & Y, July, 1988.

• Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), 1996.

• Occupational Safety and Health Act of 1970.

• Georgia Pesticide Use and Application Act of 1976.

• Rules of Georgia Structural Pest Control Commission, Chapter 620, 04/01/14.

Gwinnett County Designated Department Representative (DDR) reserves the right to add facilities at a comparable

rate (DDR is defined in section II.B.) and delete, as necessary for their respective department.

A. The pest control service shall cover all pests:

Crawling Insects: Including but not limited to ants, roaches, silverfish, spiders, earwigs, centipedes,

millipedes, and beetles.

Flying Insects: Including but not limited to flies, mosquitoes, wasps, gnats, and yellow jackets.

Rodents: Including but not limited to mice and rats.

Wood Destroying Organisms: Including but not limited to termites (subterranean & drywood) and

carpenter bees. Termite and Wood-Destroying Organism (WDO) treatment and mitigation services shall

be provided on an on-demand basis at the request of the County. The service provider shall maintain and

provide treatment logs and product application records for all services performed. Termite or WDO

inspection letters, clearance letters, or certifications are not required as a standard practice under this

contract. In rare or unusual circumstances, such as the sale or disposition of County-owned property, the

County may request a termite or WDO letter at the rate stated for Termite letter in the Quote Document.

The awarded service provider must adhere to all regulations set forth by the Department of Agriculture.

Nuisance Wildlife: Including but not limited to squirrels, raccoons, birds, and bats. This element shall be

captured under the “On Demand” section.

Bed Bug Control: Furnish labor, materials, and equipment to inspect and treat bed bug infestations.

Treatment shall be by the room and billed by the square foot.

Pest Exclusion Projects: Occasionally sites may need alterations specifically to support the pest control

program. The contractor will be expected to specify and bid these projects utilizing the rates as stated in

the bid document. The service provider will also be responsible for carrying out these projects.

B. Successful service provider will be provided with a list of designated department representatives upon

award. It shall be the supplier’s responsibility to contact each DDR for special instructions for servicing

and invoicing. Services must be scheduled in advance and coordinated with each department/location.

Once schedules have been determined, it is the service provider’s responsibility to adhere to these

schedules and/or arrange a 24-hour notification prior to treatment.

C. Successful service provider must obtain a signature from an employee at each facility every time the

facility is serviced. The successful service provider MUST provide a copy of the service ticket to

ensure payment of invoice.

D. Gwinnett County requests a 24-hour in the field response time for call backs and emergency service.

Call backs within 30 calendar days of treatment shall be at no additional charge.

BL101-26

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E. Successful service provider shall supply Material Safety Data Sheets for all products used to each DDR

upon award. Successful service provider shall, upon request, inspect any Gwinnett County Building for

termites. Upon completion of inspections, company will provide, in writing, notification of infestation or

notification of no termite activity, as well as providing a remedy plan for any infestations.

F. Unless otherwise directed by the DDR, Preventative Maintenance (PM) services shall, at a minimum, be

inclusive of the building perimeter, breakrooms, and bathrooms.

III. Participating Departments

Department of Corrections

This is a secure facility. To maintain safety and security, the following procedures must always be followed:

Staff Check-In: All staff entering the building must report to the designated check-in area upon arrival.

Vendor Escort: All staff entering the facility will be escorted by authorized staff while on prison grounds.

Search Procedures: All persons entering or on facility grounds are subject to search at any time.

Scheduling: Staff may enter the building during normal business hours excluding the following times: 9:30am;

12:00pm; and 4:30pm. This schedule is subject to change at the discretion of the Department of Corrections.

Fire and Emergency Services

Locations and square footage are provided in bid document.

Parks and Recreation (P&R)

Locations, site details, and square footage are provided in the bid document. Parks require a single, flat fixed rate

fee for retreatment services after 30 days at all Parks locations on an as needed bases. All work to be done

during the hours of 7:00 am and 3:30pm. Contact information to schedule all inspections and treatments will be

provided after award. All initial inspections and treatments to be done within two months of contract award.

Police Services

Locations and square footage are provided in the bid document; it will be the responsibility of awarded service

provider to coordinate access and security protocols with Police.

Sheriff’s Office

The service shall cover the square footage as listed in the bid document. Regular pest control services will

take place every other week in both kitchens and laundry area, roach spraying will occur between 6:30pm and

7:30pm on a mutually agreed upon day each week. Rodent station checks will also be performed every other

week. The Sheriff’s office will require semiannual treatment around entire perimeter of building. The service

provider entering the facility will be escorted by authorized staff while on Gwinnett County Sheriff’s Office

premises. The service provider entering or on facility grounds are subject to search at any time. A valid U.S.

government ID is required to enter the facility. Service is to be scheduled in advance and for normal business

hours. Business hours vary by facility, and may change, but generally between 8am- 5pm Mon-Fri. Some

facilities may request specific service times based on staffing. Library staff arrives after 9am. Facility staff

must sign each service document acknowledging that service was completed. For multi-floor buildings,

monthly service will cover the perimeter of the bottom floor and all breakrooms, kitchens, eating areas, and

public bathrooms on all floors.

Department of Support Services (DOSS)

Manages a diverse portfolio of buildings including courts, public service, administrative, libraries, Fleet,

Department of Transportation, and general buildings. These are represented by four (4) funding categories:

Airport, Libraries, General Buildings, and Fleet. This will result in no more than 4 separate invoices for the PM

program per month (or quarter).

BL101-26

Tax Commissioner

The facilities are scheduled and billed through the Department of Support Services.

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Department of Water Resources (DWR)

NOTE: EACH OF THE PLANT LOCATIONS HAS A KITCHEN ON SITE AS WELL AS WAREHOUSES, WHICH MAY

REQUIRE SPECIAL ATTENTION.

Monthly Treatment for all Water Resources Facilities to include:

Treatments of all building entrances, restrooms, janitorial closets, break rooms, and storerooms.

Rodent control (for the Department of Water Resources Central Facility listed in the bid schedule) to

include main building, warehouse, and outbuilding warehouse location. This includes inspecting, cleaning, and re-

baiting ten (10) exterior bait stations and sixteen (16) interior mechanical traps

IV. ANNUAL PROGRAM OF PREVENTATIVE MAINTENANCE (PM)

The County has designated a list of facilities for which it requires a set schedule of preventative maintenance

tasks. Most facilities will require monthly service. The frequency of service for each facility is specified in the bid

document. If service is not provided in the time frame scheduled service provider shall forfeit the ability to bill for

the undelivered services.

Service provider shall furnish all insurance, permits, transportation, supplies, materials, machinery, tools,

equipment, labor, supervision, expertise, management and all things necessary to perform Pest Control Services.

The PM program is to service the following pests:

Roaches, ants, silverfish, rats, ticks, mice and other common household pests.

A. Site considerations

- Service provider will conduct a pretreatment inspection and site risk assessment to identify possible

hazards.

- Identify potential hazards such as food storage, flammable materials, risk to people or facility

damage. Develop a plan to mitigate these risks and provide to DDR.

- Service provider shall provide pre-treatment recommendations such as covering food, electronics,

and removing animals.

- Post signage when applying treatments alerting people to potential hazards and identifying specific

area of treatment.

- Minimize exposure for staff, service providers, and residents by ensuring they are removed or

protected during application, as well as scheduling re-entry times based on Chemical Safety Data

Sheets (SDS).

- Service provider shall provide clear instructions for safe re-entry, cleaning, what to expect after

treatments such as odors, and areas to avoid.

- When kitchen areas are sprayed, the spraying is first to be around the perimeter of area, to prevent

migration of pests out of area.

- Removal and proper disposal of pest carcasses shall be included as part of the comprehensive pest

control services, with no additional charge.

B. County Initiated Call Back Provision

In the event that pest activity is observed or reported by the County following treatment, the County will

request follow up service. Such request may be called in or emailed, if telephone is utilized it should be

followed up by an email. The service provider shall respond to all County-initiated callbacks within one (1)

business day of notification. All callback services, including labor, materials, and travel, shall be

performed at the Service provider’s sole expense, with no additional cost to the County.

Failure to respond within the specified timeframe may be considered a breach of contract and may be

subject to penalties or other remedies as outlined herein.

BL101-26

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V. ON DEMAND SERVICES

The Service provider may be requested to perform additional pest control services not covered under the

Preventative Maintenance (PM) scope of work. On Demand requests will be emailed or called in by phone and

followed by email. All On Demand requests must have a county issued work order number which will be

referenced in all subsequent documentation. These services may include, but are not limited to:

- Treatment of facilities or areas not covered under the Preventative Maintenance scope of work.

- Response to occasional invaders such as houseflies, crickets, fleas, beetles, millipedes, centipedes,

mites, booklice, meal moths, bees, spiders, scorpions, drain flies, and other seasonal insects

commonly found in Georgia.

- Wildlife exclusion services, including the identification, removal, and sealing of entry points used by

wildlife to access the structure. Services may include, but are not limited to, the installation of

exclusion materials such as wire mesh, sealant metal flashing, or one-way doors to prevent re-entry.

Covered wildlife may include, but are not limited to racoons, squirrels, opossums, bats, birds, snakes

skunks and other small to medium sized wild animals that may enter or occupy attics, crawl spaces,

soffits, basements, sally ports, buildings, play structures, or wall voids.

- Emergency or as needed pest control due to unforeseen conditions. Emergency service requests

shall be defined as requests for immediate pest control services that occur outside of normal

business hours, specifically on weekends, holidays or on weekdays between the hours of 6pm-7am.

The service provider shall respond to emergency requests within four (4) hours of notification.

In response to On Demand service requests, the service provider may charge using rates as stated in the bid

document.

- Trip fee: service provider may charge a flat trip charge for emergency requests. Only one trip charge

may be applied to any service call.

- Material cost: The cost of materials used, plus a markup not to exceed 20% as stated in the bid

document.

- Labor rate: An hourly rate for one (1) technician at the rate as indicated in the bid document.

VI. REPORTING AND BILLING

A. Service Reports

The service provider shall provide a post service report for each facility serviced. Reports must be

submitted prior to invoicing. The report should be emailed to the DDR, for DoSS properties it will also be

sent to OMinvoices@gwinnettcounty.com. Each report must include:

- The complete purchase order (PO) number issued by the county.

- The service location, name and address

- The full name of the technician who performed the service

- The date and time of the service

- A detailed list of chemicals and/or treatments used.

- Any site conditions, issues, or concerns observed during service, with photographs.

B. Invoicing

Invoices for services under the Annual Preventative Maintenance Program , as well as invoices for

OnDemand services shall be submitted by the service provider directly to the Gwinnett County

Department of Financial Services, Treasury Division by email to disbursements@gwinnettcounty.com.

And OMInvoices@gwinnettcounty.com, the DDR should be copied. Invoices for Exterminating Services

must include the Purchase Order Number assigned to this contract; and must list each facility and the

monthly cost for services. The service report must be submitted prior to invoicing. These are submitted

on a monthly basis. On Demand invoices must have a County issued Work Order number and follow the

rates as stated in the Bid Document. A copy of the invoice shall also be emailed to the DDR and

OMinvoices@gwinnettcounty.com. PM program invoices for pest control services will only be for the

work performed in that month. If any service is determined to be incomplete, that amount will be removed

from the invoice prior to approval. Services not performed in the scheduled month will not be rescheduled

or eligible for payment.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Provision of Exterminating Services on an Annual Contract

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See also