RFB 26-5030 Oil Evacuation and Distribution Systems for Brooksville and Tampa Offices

Location:	Florida
Posted:	May 26, 2026
Agency:	Southwest Florida Water Management District
Type of Contract:	Awards
Type of Government:	State & Local
Category:	49 - Maintenance and Repair Shop Equipment J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFB 26-5030
Publication URL:	To access bid details, please log in.

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COVER SHEET

REQUEST FOR BIDS #26-5030

OIL EVACUATION AND DISTRIBUTION SYSTEMS FOR

BROOKSVILLE AND TAMPA OFFICES

SUBMIT RESPONSES TO:

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

ELECTRONICALLY THROUGH WWW.DEMANDSTAR.COM

DIRECT INQUIRIES TO: Ari Horowitz, Procurement Specialist

TELEPHONE: (352) 505-2970

EMAIL: procurement@watermatters.org

POSTED: April 3, 2026

The Southwest Florida Water Management District (District) requests bids from responsive and responsible

Bidders to furnish and deliver, if and when ordered, to the District, all required services and materials necessary

for the Oil Evacuation and Distribution Systems for the Brooksville and Tampa Offices, RFB #26-5030 in

Hernando and Hillsborough Counties, Florida. These services and materials are more specifically described in

this Request for Bids (RFB). The successful Bidder, hereinafter “Contractor”, will deliver the required services

and materials and render the required goods/services F.O.B. destination point to the Brooksville and Tampa

Offices in Hernando and Hillsborough Counties, Florida.

NON-MANDATORY PRE-BID CONFERENCE AND SITE VISITS

Tuesday, April 14, 2026

10:00 A.M. Local Time

Brooksville Headquarters

Building 4 Lobby

2379 Broad Street

Brooksville, Florida 34604-6899

Wednesday, April 15, 2026

10:00 A.M. Local Time

Tampa Service Office

Building 1 Lobby

7601 US Hwy. 301

Tampa, Florida 33637-6759

All interested parties are recommended to be represented at the Non-Mandatory Pre-Bid Conference and Site

Visits. The purpose of the conference is to allow potential bidders an opportunity to present questions to staff

and obtain clarification of the requirements of the RFB and to view the site. Because the District considers

such a conference and site visit to be important to understanding the RFB requirements, representation at the

pre-bid conference and the site visit is recommended to attend as a bidder. Minutes of the conference and site

visit will not be created. The site visit will immediately follow the pre-bid conference at the same location.

THE DISTRICT ONLY RECEIVES RESPONSES THROUGH DEMANDSTAR

AT WWW.DEMANDSTAR.COM.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING FOR RECEIPT BY

APRIL 20, 2026, AT 5:00 P.M. LOCAL TIME

BID DUE DATE AND OPENING: MAY 5, 2026, AT 2:00 P.M. LOCAL TIME

RFB 26-5030 Oil Evacuation Systems for Brooksville and Tampa Offices

April 3, 2026

SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT

REQUEST FOR BIDS #26-5030

OIL EVACUATION AND DISTRIBUTION SYSTEMS FOR

BROOKSVILLE AND TAMPA OFFICES

TABLE OF CONTENTS

PART I - INTRODUCTION

1.1 Internet Availability

1.2 Exempt and Confidential Documents

1.3 Development Cost

1.4 Americans with Disabilities Act (ADA)

1.5 Correspondence

1.6 Questions

1.7 Bid Receipt and Opening

1.8 Delays, Changes, and Addenda

1.9 Cancellation

1.10 Bid Withdrawal

1.11 Bid Signature and Form

1.12 Contract Bid Amount

1.13 Rejection of Bid

1.14 Responsive/Responsible

1.15 References

1.16 Listing of Subcontractors

1.17 Bid Tabulation and Notice of Intent to

Award

1.18 Protests

1.19 Execution of Contract

1.20 Law Compliance

PART II – GENERAL CONDITIONS

2.1 Definitions

2.2 Contract Period

2.3 Taxes

2.4 Retainage

2.5 Owner Direct Purchases

2.6 Fuel Cost Adjustment

2.7 Manufacturer’s Name and Approved

Equivalents

2.8 Public Records Law

2.9 Public Entity Crimes

2.10 Purchases by Other Public Agencies

2.11 Discrimination

2.12 Scrutinized Companies or Other Entities

2.13 Employment of Florida Residents

2.14 Employment Eligibility Verification

2.15 No Use of Coercion for Labor or Services

2.16 Contracting With Entities of Foreign

Countries of Concern

2.17 Public Works Projects; United States-

Produced Iron and Steel Products

2.18 Lobbying Prohibition

2.19 Indemnification

2.20 Insurance

2.21 Bonding

2.22 Archaeological, Historical and Cultural

Sites

2.23 Trench Safety Act

2.24 Value Engineering

2.25 Drawings and Specifications

2.26 Failure to Complete the Work on Time

2.27 Liquidated Damages

2.28 Contractor’s Understanding

2.29 Materials, Appliances, and Labor

2.30 Tools, Plants, and Equipment

2.31 Materials and Equipment Schedules

2.32 Standards for Quality and Workmanship

2.33 Guarantee

2.34 Estimated Quantities

2.35 Permits and Regulations

2.36 Protection of Work and Property

2.37 Construction Access

2.38 Inspection of Work

2.39 Tests

2.40 Contractor Supervision

2.41 Hours of Work

2.42 Progress Schedule and Schedule of

Values (Post Notice of Award)

2.43 Jessica Lunsford Act

2.44 Potential Feral Hog Damage

PART III - SCOPE AND SPECIFICATIONS

3.1 Project Description

3.2 Project Locations

3.3 General Requirements and Equipment

Specifications

3.4 Scope of Work

3.6 Potable Water

PART IV – BID RESPONSE

4.1 Basis for Award of Contract

ATTACHMENTS

Attachment 1 – Bid Response Form

Attachment 2 – Bidder Qualification

Requirements

Attachment 3 – Certification Clean Air Act/Clean

Water Act

Attachment 4 – Sample Agreement

RFB 26-5030 Oil Evacuation Systems for Brooksville and Tampa Offices

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April 3, 2026

PART I – INTRODUCTION

1.1 INTERNET AVAILABILITY.

District solicitations, reference documents (unless exempt and/or confidential), and addenda are

available for review and may be downloaded via the District's Procurement Website,

http://www.watermatters.org/procurement, and DemandStar at www.demandstar.com.

1.2 EXEMPT AND CONFIDENTIAL DOCUMENTS.

If applicable, reference documents that are confidential and/or exempt pursuant to section

119.071(3), Florida Statutes, shall be made available to interested individuals or entities subject to

applicable law. Specifically, to receive figures marked as confidential and/or exempt reference

documents as an electronic file or other media as the District may deem appropriate (Exempt

Documents), potential Bidders must have an authorized representative sign the District’s standard

Exempt Documents Distribution Agreement (EDDA) form which is provided in this RFB. Upon the

District’s receipt of a signed EDDA and its confirmation that the potential Bidder may receive

confidential and/or exempt documents, the potential Bidder shall be provided with access to the

Exempt Documents. Potential Bidders shall send a completed and signed EDDA to Procurement

Services at Email: procurement@watermatters.org. Potential Bidders are encouraged to submit

signed EDDA as soon as possible, considering whether it wishes to review such documents prior to

the mandatory pre-bid conference and site visit. The District will review completed, signed EDDAs

on a first come, first served basis subject to staff availability. EDDAs received less than three

business days before the opening date and time will not be reviewed.

1.3 DEVELOPMENT COST.

Neither the District nor its representatives will be liable for any expenses incurred in connection

with preparation of a response for this RFB. All submissions should be prepared simply and

economically, providing a straightforward and concise description of the Bidder's ability to meet

the requirements of this RFB.

1.4 AMERICANS WITH DISABILITIES ACT (ADA).

The District does not discriminate upon the basis of disability. This nondiscrimination policy involves

every aspect of the District’s functions, including access to and participation in the District’s

programs, services or activities. Anyone requiring reasonable accommodation or would like

information as to the existence and location of accessible services, activities, and facilities as

provided for in the Americans with Disabilities Act, should contact the District’s Human Resources

Office, 2379 Broad Street, Brooksville, Florida 34604-6899; telephone (352) 796-7211 or 1-800-

423-1476 (FL only); or email to ADACoordinator@WaterMatters.org. If you are hearing or speech

impaired, please contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-

800-955-8770 (Voice). If requested, appropriate auxiliary aids and services will be provided at any

public meeting, forum, or event of the District. In the event of a complaint, please follow the grievance

procedure located at WaterMatters.org/ADA.

1.5 CORRESPONDENCE.

Unless otherwise stated or notified in writing, correspondence relating to this RFB will be sent to

the District at the physical or email address set forth in the heading of this RFB, and to the Bidder

at the physical or email address stated on the Bid Response Form.

RFB 26-5030 Oil Evacuation Systems for Brooksville and Tampa Offices

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April 3, 2026

1.6 QUESTIONS.

All questions should be presented in writing to the Procurement Services Office at

procurement@watermatters.org for receipt no later than the date and time listed on the cover

sheet. Inquiries must reference the date of bid opening, bid title and number. Bidders are

responsible for checking the websites listed in the Internet Availability section for the District’s

responses to the questions presented.

1.7 BID RECEIPT AND OPENING.

The bid opening will be public, on the date and at the time specified on the Cover Sheet. It is

Bidder's responsibility to ensure its response is uploaded to the DemandStar website before due

date and time. Bids that for any reason are not so received will not be considered. Bidders must

submit one complete response package electronically through www.demandstar.com.

Instructions on how to submit documents are included with this RFB. Bids that are not received in

a timely manner will not be accepted. The DemandStar time stamp will be conclusive as to the

timeliness of filing. THE DISTRICT HAS NO CONTROL OVER WHETHER DEMANDSTAR IS

EXPERIENCING TECHNICAL DIFFICULTIES. Bidders are responsible for all costs associated

with the preparation of their bids.

The District may make an award within 90 days after the date of the opening, during which period

the bids shall remain firm and shall not be withdrawn. If award is not made within 90 days, the

bids shall remain firm until either the District awards the contract or the District receives written

notice from a Bidder that its bid is withdrawn.

TO MAINTAIN A SECURED SEALED PROCESS ELECTRONIC SUBMISSIONS MAY BE MADE

ONLY THROUGH THE DEMANDSTAR PLATFORM. FAXES, EMAILS, OR HAND DELIVERY

WILL NOT BE ACCEPTED. SOLICITATION PACKAGE DOCUMENTS MAY BE

ELECTRONICALLY SIGNED OR SIGNATURES TRANSMITTED ELECTRONICALLY (VIA PDF,

ETC.). ELECTRONIC SIGNATURE/TRANSMISSION SHALL BE DEEMED THE SAME AS A

HANDWRITTEN SIGNATURE/ORIGINAL EXECUTED COPY FOR THE PURPOSES OF

VALIDITY, ENFORCEABILITY, AND ADMISSIBILITY.

The bid opening is open to the public. The bid opening will be held virtually at the date and time

listed on the cover sheet of this RFB. Persons may listen to the opening by clicking on the “Join

Microsoft Teams Meeting” title below. You may also click on or copy and paste the following

Teams Link URL into your browser:

To view or listen to bid openings:

Join Microsoft Teams meeting on your computer or mobile app via

https://bit.ly/40JLyBa

Or call in (audio only)

+1 786-749-6127,,790817376# United States, Miami

Phone conference ID: 790 817 376#

1.8 DELAYS, CHANGES, AND ADDENDA.

The District reserves the right to delay scheduled RFB due dates if determined to be in the best

interest of the District. Any changes, delays, addenda or questions and answers related to this

RFB issued by the District will be posted to the websites identified in Internet Availability section.

Persons/firms receiving the RFB from the District’s internet website are responsible to recheck the

websites for any changes or addenda related to this RFB. Bidders will acknowledge receipt of all

addenda in their responses.

RFB 26-5030 Oil Evacuation Systems for Brooksville and Tampa Offices

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April 3, 2026

1.9 CANCELLATION.

The District reserves the right to cancel the RFB prior to or after the bid opening, reject all bids, or

cancel the Award or Intent to Award and will give notice of cancellation by posting a notice on the

websites identified in the Internet Availability section. An Award or Intent to Award does not

constitute a contract with the District. Thus, the District may cancel the Award or Intent to Award

after it has been made but before a contract has been executed.

1.10 BID WITHDRAWAL.

Bids may be withdrawn at any time prior to the bid opening.

1.11 BID SIGNATURE AND FORM.

An authorized representative of the Bidder must sign the Bid Response Form that will be

electronically uploaded to DemandStar as part of the complete bid submittal. All bids must be

typed or printed and signed in the spaces provided on the Bid Response Form. All corrections

made to the bid by the Bidder must be initialed.

1.12 CONTRACT BID AMOUNT.

The total bid amount must be typed or written on the Bid Response Form and include the bid

breakouts where indicated. The Bid Response Form will include fixed price, unit price, and/or

allowance price pay items for the project work. The total bid amount must be stated in both words

and figures, as indicated in the appropriate place in the Bid Response Form. In the event there is

a discrepancy between the price written in words and the price written in figures, the former will

govern.

1.13 REJECTION OF BID.

The District reserves the right to reject any and all bids, or alternative bid proposals, if applicable,

or waive any minor irregularity or technicality in bids received. A bid which is incomplete,

unbalanced, conditional, obscure or which contain additions not required, or irregularities of any

kind, or which do not comply in every aspect with the RFB, may be rejected at the option of the

District. Obvious errors in the bid may be grounds for rejection of the bid.

1.14 RESPONSIVE/RESPONSIBLE.

In order to be deemed responsive, the Bidder must possess the license(s), if any, as listed on the

Bidder Qualification Requirements Attachment, and be properly licensed and registered to do

business in the State of Florida in accordance with applicable Florida Statutes at the time of bid

submittal. Key Work Category Subcontractors, if applicable, must possess the license(s) as listed

on the Bidder Qualification Requirements Attachment, and be properly licensed in the State of

Florida in accordance with applicable Florida Statutes at the time of bid submittal. A response that

does not meet all requirements of this RFB or fails to provide all required information, documents,

or materials as provided in Part IV – BID RESPONSE, may be rejected as non-responsive. A

Bidder whose responses, past performance, or current status does not reflect the capability,

integrity or reliability to fully and in good faith perform the requirements of this solicitation may be

rejected as non-responsible. The District reserves the right to determine which responses meet

the requirements of this solicitation, and which Bidders are responsive and responsible. The

District reserves the right before awarding the contract, to require a Bidder to submit such

evidence of its qualifications as it may deem necessary and may consider any evidence available

to it of the financial, technical and other qualifications and abilities of a Bidder to perform the work

in a satisfactory manner and within the time specified. The Bidder is assumed to be familiar with

RFB 26-5030 Oil Evacuation Systems for Brooksville and Tampa Offices

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April 3, 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Broadcast Date	Identifier	Title	Date Due	Documents
04/03/2026	RFB 26-5030	RFB 26-5030 Oil Evacuation and Distribution Systems for Brooksville and Tampa Offices	05/12/2026	RFB 26-5030 Oil Evacuation and Distribution Systems for Brooksville and Tampa Offices_0.pdf RFB 26-5030 Addendum 1.pdf RFB 26-5030 Addendum 2.pdf RFB 26-5030 Pre-Bid Meeting Sign In 04-14-26 Complete.pdf RFB 26-5030 Opening Recap.pdf RFB 26-5030 - Notice of Intent to Award.pdf

RFB 26-5030 Oil Evacuation and Distribution Systems for Brooksville and Tampa Offices

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