State Required Boiler Inspection and Combustion Analysis

Location:	Michigan
Posted:	Aug 5, 2026
Due:	Aug 19, 2026
Agency:	City of Ann Arbor
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	ITB 4795
Publication URL:	To access bid details, please log in.

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CITY OF ANN ARBOR

INVITATION TO BID

ITB No. 4795

Due Date: August 19, 2026 at 2:00 PM (local time)

Public Services Water Resource Recovery Facility

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS

INVITATION TO BID

APPENDIX A: SAMPLE PURCHASE AGREEMENT

ATTACHMENTS

City of Ann Arbor Sample Purchase Agreement

City of Ann Arbor Vendor Conflict of Interest Disclosure Form

City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice

City of Ann Arbor Living Wage Ordinance Declaration of Compliance and Notice

City of Ann Arbor Prevailing Wage Declaration of Compliance

INSTRUCTIONS TO BIDDERS

General

The City of Ann Arbor Procurement Office is soliciting bids from qualified contractors to perform

the state-required boiler inspection of two (2) Johnston Boilers (Model: PTFA-500-4; Serial

Numbers: 10807-01 and 10807-02), in accordance with current State of Michigan boiler safety

codes, regulations, and industry standards. To be eligible for award, the mechanical contractor

must hold a valid license to service and inspect boilers in the State of Michigan.

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to

meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are

permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by

the person signing the Bid.

Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms

are not fully completed it may disqualify the bid. No alternative bid will be considered unless

alternative bids are specifically requested. If alternatives are requested, any deviation from the

specification must be fully described, in detail on the "Alternate" section of Bid form.

Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization

responsible for the decision as to the fees being offered in the Bid and has not and will not

participated in any action contrary to the terms of this provision.

Questions or Clarification / Designated City Contacts

All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will

be accepted from any and all prospective Bidders in accordance with the terms and conditions of

the ITB.

All questions shall be due on or before August 12th, 2026 @ 12:00 p.m. and should be

addressed as follows:

Specification/Scope of Work questions emailed to Josh Stark, Public Services WRRF,

Jstark@A2gov.org

Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org

Any error, omissions or discrepancies in the specification discovered by a prospective contractor

and/or service provider shall be brought to the attention of Colin Spencer at cspencer@a2gov.org

after discovery as possible. Further, the contractor and/or service provider shall not be allowed

to take advantage of errors, omissions or discrepancies in the specifications.

Addenda

If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to

Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web

site www.A2gov.org for all parties to download.

Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it

has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall

not relieve the Bidder of the responsibility for complying with the terms thereof.

The City will not be bound by oral responses to inquiries or written responses other than written

addenda.

Bid Submission

All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or

before August 19th, 2026 at 2:00 p.m. (local time). Bids submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each Bidder must submit one (1) original Bid, one (1) Bid copy and one (1) USB drive that

contains a scanned copy of the paper bid submission in a sealed envelope clearly marked:

ITB No. 4795 – State Required Boiler Inspection and Combustion Analysis.

Bids must be addressed and delivered to:

City of Ann Arbor

Procurement Unit,

c/o Customer Services, 1st Floor

301 East Huron Street

Ann Arbor, MI 48104

All Bids received on or before the Due Date will be publicly opened and recorded immediately.

No immediate decisions are rendered.

The following forms provided within this ITB Document should be included in

submitted bids.

• Vendor Conflict of Interest Disclosure Form

• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance

• City of Ann Arbor Living Wage Ordinance Declaration of Compliance

• City of Ann Arbor Prevailing Wage Declaration of Compliance

Bids that fail to provide these forms listed above upon bid opening may be rejected

as non-responsive and may not be considered for award.

Hand delivered bids may be dropped off to City Customer Service or in the Purchasing drop box

located in the Ann Street (north) vestibule/entrance of City Hall which is open to the public Monday

through Friday from 8am to 5pm (except holidays). The City will not be liable to any Bidder for

any unforeseen circumstances, delivery or postal delays. Postmarking to the Due Date will not

substitute for receipt of the Bid. Each Bidder is responsible for submission of their Bid.

Additional time for submission of bids past the stated due date and time will not be granted to a

single Bidder; however, additional time may be granted to all Bidders when the City determines

in its sole discretion that circumstances warrant it.

Award

The City intends to award to the bidder that provides the best value to the City which may include

references, past experience, past performance, and qualifications.

The City may, at its sole discretion, award line-by-line or in any other manner that serves in the

best interest of value to the City.

Official Documents

The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through

the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained

from any other source are not Official copies. Addenda and other bid information will only be

posted to these official distribution sites. If you obtained City of Ann Arbor Bid documents from

other sources, it is recommended that you register on www.MITN.info and obtain an official Bid.

Taxes

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include

such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption

certificates when requested.

Withdrawal of Bids

After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty

(120) days.

Non-Discrimination Requirements

All contractors proposing to do business with the City shall satisfy the non-discrimination

administrative policy adopted by the City Administrator in accordance with the Section 9:158 of

the Ann Arbor City Code. Breach of the obligation not to discriminate shall be a material breach

of the contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination

Ordinance attached at all work locations where its employees provide services under a contract

with the City.

Wage Requirements

The Attachments provided herein outline the requirements for payment of prevailing wages or of

a “living wage” to employees providing service to the City under this contract. The successful

bidder must comply with all applicable requirements and provide documentary proof of

compliance when requested.

Pursuant to Resolution R-16-469 all public improvement contractors are subject to prevailing

wage and will be required to provide to the City payroll records sufficient to demonstrate

compliance with the prevailing wage requirements. Use of Michigan Department of Transportation

Prevailing Wage Forms (sample attached hereto) or a City-approved equivalent will be required

along with wage rate interviews.

For laborers whose wage level are subject to federal, state and/or local prevailing wage law the

appropriate Davis-Bacon wage rate classification is identified based upon the work including

within this contract. The wage determination(s) current on the date 10 days before

responses are due shall apply to this contract. The U.S. Department of Labor (DOL) has

provided explanations to assist with classification in the following resource link: www.wdol.gov.

For the purposes of this RFP the Construction Type of Building.

Conflict Of Interest Disclosure

The City of Ann Arbor Purchasing Policy requires that prospective Vendors complete a Conflict

of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and

until the Procurement Unit and the City Administrator have reviewed the Disclosure form and

determined that no conflict exists under applicable federal, state, or local law or administrative

regulation. Not every relationship or situation disclosed on the Disclosure Form may be a

disqualifying conflict. Depending on applicable law and regulations, some contracts may awarded

on the recommendation of the City Administrator after full disclosure, where such action is allowed

by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best

interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is attached.

Debarment

Submission of a Bid in response to this ITB is certification that the Bidder is not currently debarred,

suspended, proposed for debarment, and declared ineligible or voluntarily excluded from

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

due date & time	bid description	bid #	primary contact	status
August 19, 2026 2:00PM	State Required Boiler Inspection and Combustion Analysis	ITB 4795	Josh Stark	Open

State Required Boiler Inspection and Combustion Analysis

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See also