Title: Provide Printing and Mailing Services

Richland County School District
ITB 2026-020
Solicitation Number
One
Date Issued April 27, 2026
Procurement Officer Stephanie Conrad
INVITATION TO BID
Phone
803-231-7031
E-mail Address
Stephanie.conrad@richlandone.org
DESCRIPTION: "Provide Printing and Mailing Services"
The Term "Offer" Means Your "Bid" or "Proposal"
SCHEDULE OF EVENTS DATE AND TIME
QUESTIONS MUST BE RECEIVED BY: May 4, 2026 @ 10:00 AM EST
POST RESPONSE TO BID QUESTIONS May 5, 2026 @ 4:00 PM EST
DEADLINE FOR BID:
May 11, 2026 @ 12:00 PM EST
(Bids will be opened on the submittal date at 12:00 PM EST)
All questions must be submitted via email to: Stephanie Conrad, Stephanie.conrad@richlandone.org
Solicitation Number must appear in the subject line of the email.
Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.
Offeror is to provide One (1) Original, one (1) Copy and one (1) USB copy.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Procurement Services
201 Park Street, Room 209
Columbia, S.C. 29201
AWARD& This solicitation, any amendments and award, will be posted at the following web address:
AMENDMENTS https://www.richlandone.org/Page/306\
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms
of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR (Full legal name of business submitting the offer)
OFFEROR'S TYPE OF ENTITY:
AUTHORIZED SIGNATURE
(Check one)
Small
(Person signing must be authorized to submit binding offer to enter contract on behalf of Women
offeror named above) Minority
TITLE (Business Title of person signing above) Other
(See provision entitled "Signing Your Offer")
PRINTED NAME (Printed name of person signing above)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror
above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use
the name of a branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate
legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO. (See "Taxpayer Identification Number" provision)
COVER PAGE (Revision 3, June 2017)

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
PAGE TWO
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror's home NOTICE ADDRESS (Address to which all procurement and contract
office / principal place of business) related notices should be sent.) (See "Notice" clause)
Area Code Number Extension Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGEMENT OF AMENDMENTS
ACKNOWLEDGMENT Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
OF AMENDMENTS No. Issue Date No. Issue Date No. Issue Date No. Issue Date
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
DISCOUNT FOR PROMPT 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _______Calendar Days (%)
PAYMENT
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008) ****End of Page Two****
ITB No. 2026-020 Page 2 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
TABLE OF CONTENTS
I. Scope of Solicitation
II. Instructions to Contractors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Contractors to Submit
V. Qualifications
VI. Award Criteria
VII. Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule
IX. Attachments to Solicitation
I. SCOPE OF SOLICITATION
Richland County School District One is soliciting a fixed price bid for printing and mailing
services.
ACQUIRE SERVICES & SUPPLIES / EQUIPMENT: The purpose of this solicitation is to
acquire services and supplies or equipment complying with the enclosed description and/or
specifications and conditions.
MAXIMUM CONTRACT PERIOD - ESTIMATED: Start date: August 2025 End date:
September 2025. Dates provided are estimates only. Any resulting contract will begin on the
date specified in the notice of award.
GENERAL INFORMATION: Richland County School District One. Ideally located in the center
of the Palmetto State and just a short drive from the mountains and the beaches, Richland One is
great place to learn, live, work and play. Our District covers 482 square miles and encompasses
urban, suburban and rural neighborhoods in Columbia, South Carolina's capital city. With more
than 21,000 students enrolled, Richland One is the state's sixth-largest school district.
Recognizing that our students learn in different ways and have different interests, we offer an
exciting and challenging array of educational opportunities that include Montessori programs,
International Baccalaureate programs, visual and performing arts, foreign language, advanced
academic programs, robotics and aerospace education. Many of our programs serve as models
for others across the state and nation. Richland One's long-standing tradition of excellence dates
to the District's earliest beginnings in the late-1800s. Year after year, our graduates leave our
schools and go on to attend some of the nation's most prestigious colleges and universities. The
Richland One Class of 2023 received more than $77 million in scholarships. Our community
consistently shows its commitment to nurturing educational excellence. Just walk into any of our
schools and you'll see evidence of the vigorous community support that our district enjoys. Thanks
to Richland One voters, our students go to school in state-of-the-art facilities built new or renovated
through our Schools for the 21st Century bond construction program. Community members from
all walks of life - parents, retirees, elected officials, college students, business people, military,
faith-based organizations - also share their time and talents every day by serving as volunteers in
ITB No. 2026-020 Page 3 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
our schools. Additional basic information about the District is posted on the District's website:
https://www.richlandone.org/Page/1
Richland One is more than just a school district. We are a community of learners with one
vision, one mission and one common purpose - providing all of our students with a high-quality
education.
II. INSTRUCTIONS TO CONTRACTORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS
SOLICITAION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE
MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE
APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLLY PROVIDED
OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Richland County School District One Board of School Commissioners and
its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock
company, joint venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery,
period of performance, price, quantity, or other provisions of any contract accomplished by
mutual agreement of the parties to the contract.
CONTRACT means all types of Richland County School District One's agreements,
regardless of what they may be called, for the procurement or disposal of supplies, services,
equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer,
directing the contractor to make changes which the clause of the contract TITLED "Changes,
"if included herein, authorizes the Procurement Officer to order without the consent of the
contractor.
CONTRACTOR means the Contractor receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is
identified by number. Contractors are cautioned that amendments may modify information
provided on the Cover Page.
DISTRICT means Richland County School District One.
OFFER means the bid, quote or proposal submitted in response this solicitation. The terms
Bid and Proposal are used interchangeably with the term Offer.
OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder
is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled
Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the
cover page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any
amendments. STAFF means persons working directly for the Provider or subcontracted.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the
work.
US or WE means the District.
WORK means all labor, materials, equipment, services, or property of any type, provided
or to be provided by the Contractor to fulfill the Contractor's obligations under the Contract.
ITB No. 2026-020 Page 4 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to
opening. All bidders requesting the bid package will be sent copies of all amendments. (b) All
actual and prospective bidders should monitor the following website for the issuance of any
amendment to this solicitation: www.richlandone.org (Procurement Department) Bidders shall
acknowledge receipt of any amendment (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page
Two (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received
the amendment. (c) If this solicitation is amended, then all terms and conditions which are not
modified remain unchanged.
AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement
Officer is the only District official authorized to bind the District with regard to this procurement
or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of
award will be posted at the location specified on the Cover Page. If the contract resulting from
this Solicitation has a total or potential value in excess of fifty thousand dollars, in addition to
the posted notice, notice of intended award will be sent to all Contractors responding to the
Solicitation. Any award resulting from this Solicitation will not be effective until the eleventh day
after such notice is given. When only one response is received, the notice of intended award
and the ten-day delay of award may be waived.
BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are
offering to enter into a contract with Richland County School District One. Without further action
by either party, a binding contract shall result upon final award. Any award issued will be issued
to, and the contract will be formed with, the entity identified as the Offeror/Contractor on the
Cover Page. An offer may be submitted by only one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period
specified on the Cover Page, you must notify the Procurement Officer in writing.
BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in
the English language and in US dollars, unless otherwise permitted by the Solicitation.
BOARD AS PROCUREMENT AGENT: The Procurement Officer is an employee of the District
pursuant to the District Procurement Code. Any contracts awarded as a result of this
procurement are between the Contractor and the District. The Board is not a party to such
contracts and bears no liability for any party's losses arising out of or relating in any way to the
contract.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE,
MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER
YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA
CODE OF LAWS AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the Offeror/Contractor certifies that:
(1) The prices in this offer have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
Contractor or competitor relating to:
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
ITB No. 2026-020 Page 5 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
(2) The prices in this offer have not been and will not be knowingly disclosed by the
Contractor, directly or indirectly, to any other Contractor or competitor before bid opening (in
the case of a sealed bid solicitation) or contract award (in the case of a negotiated solicitation)
unless otherwise required by law; and
(3) No attempt has been made or will be made by the Contractor to induce any other concern
to submit or
not to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the
signatory:
(1) Is the person in the Contractors organization responsible for determining the prices being
offered in this bid or proposal, and that the signatory has not participated and will not participate
in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the Contractors principals in certifying
that those principals have not participated, and will not participate in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the
term "principals" means the person(s) in the Contractors organization responsible for
determining the prices offered in this bid or proposal].
(c) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of
this certification have not participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification; and As an agent, has not personally
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3)
of this certification. If the Contractor deletes or modifies paragraph (a)(2) of this certification,
the Contractor must furnish with its offer a signed statement setting forth in detail the
circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:
(a) (1) By submitting an Offer, Contractor certifies, to the best of its knowledge and belief, that-
(A) Contractor and/or any of its Principals Are not presently debarred, suspended, proposed
for debarment, or declared ineligible for the award of contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers;
or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental
entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this
provision.
(ii) Contractor has not, within a three-year period preceding this offer, had one or more
contracts terminated for default by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and, persons having primary management or supervisory responsibilities within a
business entity (e.g., general manager; plant manager; head of a subsidiary, division, or
business segment, and similar positions).
(b) Contractor shall provide immediate written notice to the Procurement Officer if, at any time
prior to contract award, Contractor learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
(c) If Contractor is unable to certify the representations stated in paragraphs (a)(1), Offer must
submit a written explanation regarding its inability to make the certification. The certification will
be considered in connection with a review of the Contractors responsibility. Failure of the
Contractor to furnish additional information as requested by the Procurement Officer may
render the Contractor non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system
ITB No. 2026-020 Page 6 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
of records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of a Contractor is not required to exceed that which
is normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact
upon which reliance was placed when making award. If it is later determined that the Contractor
knowingly or in bad faith rendered an erroneous certification, in addition to other remedies
available to the District, the Procurement Officer may terminate the contract resulting from
this solicitation for default.
CODE OF LAWS AVAILABLE: The District's Procurement Code is available at:
www.richlandone.org.
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE:
You warrant and represent that your offer identifies and explains any unfair competitive
advantage you may have in competing for the proposed contract and any actual or potential
conflicts of interest that may arise from your participation in this competition or your receipt of
an award. The two underlying principles are (a) preventing the existence of conflicting roles that
might bias a Contractors judgment, and (b) preventing an unfair competitive advantage. If you
have an unfair competitive advantage or a conflict of interest, the District may withhold an
award. Before withholding award on these grounds, a Contractor will be notified of the concerns
and provided a reasonable opportunity to respond. Efforts to avoid or mitigate such concerns,
including restrictions on future activities, may be considered. Without limiting the foregoing, you
represent that your offer identifies any services that relate to either this solicitation or the work
and that has already been performed by you, a proposed subcontractor, or an affiliated
business of either.
DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer
of the District or designee has declared that the time set for opening has arrived, shall be
rejected unless the offer has been delivered to the designated District office or mailroom as
instructed on the Cover page prior to the bid opening.
DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies
that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-
free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and
understands the Solicitation and that its Offer is made in compliance with the Solicitation.
Offerors are expected to examine the Solicitation thoroughly and should request an explanation
of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation.
Failure to do so will be at the Offeror's risk. Offeror assumes responsibility for any patent
ambiguity in the Solicitation that Offeror does not bring to the District's attention.
ETHICS CERTIFICATE: By submitting an offer, the Contractor certifies that the Contractor has
and will comply with, and has not, and will not, induce a person to violate Title 8, Chapter 13 of
the South Carolina Code of Laws, as amended (ethics act). The following statutes require
special attention: Section 8-13-700, regarding use of official position for financial gain; Section
8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding
offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760,
regarding restrictions on employment by former public official; Section8- 13-775, prohibiting
public official with economic interests from acting on contracts; Section 8-13-790, regarding
recovery of kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and
Section 8-13-1342, regarding restrictions on contributions by contractor to candidate
ITB No. 2026-020 Page 7 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
who participated in awarding of contract. The district may rescind any contract and recover all
amounts expended as a result of any action taken in violation of this provision. If contractor
participates, directly or indirectly, in the evaluation or award of public contracts, including
without limitation, change orders or task orders regarding a public contract, contractor shall, if
required by law to file such a statement, provide the statement required by Section 8-13-1150
to the procurement officer at the same time the law requires the statement to be filed.
MULTIPLE OFFERS: Offerors may submit more than one Offer, provided that each Offer has
significant differences other than price. Each separate Offer must satisfy all Solicitation
requirements. If this solicitation is an Invitation for Bids, each separate offer must be submitted
or uploaded as a separate document and must clearly indicate that it is a separate offer. If this
solicitation is a Request for Proposals, multiple offers may be submitted or uploaded as one
document, provided that you clearly differentiate between each offer and you submit a separate
cost proposal for each offer, if applicable.
OMIT TAXES FROM PRICE: Do not include any sales or use taxes in your price that the District
may be required to pay.
PRICING: (a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the
total possible price to the State cannot be determined. (b) Price Reasonableness: Any offer may
be rejected if the Procurement Officer determines in writing that it is unreasonable as to price.
(c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or
subline items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite
an acceptable total evaluated price, the price of one or more line items is significantly over or
understated. The responsible procurement officer may reject an offer as unreasonably priced if
she determines that unbalanced pricing increases performance risk (e.g., it Mandatory for all
solicitations. Regarding price reasonableness, se S.C. Code Ann. Reg. 19-445.2070E (bids)
and 19-445.2095J(1)(c) (RFPs).
OPEN TRADE REPRESENTATION: By submitting an Offer, Contractor represents that the
Contractor is not currently engaged in the boycott of a person or an entity based in or doing
business with a jurisdiction with whom South Carolina can enjoy open trade, as defined SC
Code Section 11-35-5300.
PROHIBITION AGAINST CONFLICTS OF INTERESTS, GRATUITIES AND KICKBACKS:
"Any employee or any official of the school district, elective or appointive, who shall take, receive
or offer to take or receive either directly or indirectly, any rebate, percentage of contract, money
or other things of value, as an inducement or intended inducement, in the procurement of
business, or the giving of business, for, or to, or from, any person, partnership, firm of
corporation, offering, bidding for, or in open market seeking to make sales to the school district
shall be deemed guilty of a felony and upon conviction such person or persons shall be subject
to punishment or a fine in accord with State and/or Federal laws."
PUBLIC OPENING: Offers will be publicly opened at the date/time and at the location identified
on the Cover Page, or last Amendment, whichever is applicable.
QUESTIONS FROM OFFERORS: (a) Any prospective Contractor desiring an explanation or
interpretation of the solicitation, drawings, specifications, etc., must request it in writing.
Questions must be received by the Procurement Officer no later than five (5) days prior to
opening unless otherwise stated on the Cover Page. Label any communication regarding your
questions with the name of the procurement officer, and the solicitation's title and number. Oral
explanations or instructions will not be binding. Any information given a prospective Contractor
concerning a solicitation will be furnished promptly to all other prospective Contractors as an
ITB No. 2026-020 Page 8 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
Amendment to the solicitation, if that information is necessary for submitting offers or if the lack
of it would be prejudicial to other prospective Contractors. We will not identify you in our answer
to your question. (b) The District seeks to permit maximum practicable competition. Contractors
are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of
this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately
limits full and open competition.
Email is the preferred method for submitting questions with "Questions: Solicitation
number as the subject of the email. Questions must be submitted in an easily copied
format such as Word.
Email: Stephanie.conrad@richlandone.org
REJECTION/CANCELLATION: The District may cancel this solicitation in whole or in part. The
District may reject any or all proposals in whole or in part
RESPONSIVENESS/IMPROPER OFFERS: (a) Award will not be made on a nonresponsive offer.
An offer is nonresponsive (i) if it does not constitute an unambiguous offer to enter into a contract with
the District, or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree to, the
solicitation's material requirements. (b) Bid as Specified. Offers for supplies or services other than those
specified will not be considered unless authorized by the Solicitation.
SIGNING YOUR OFFER: Every Offer must be signed by an individual with actual authority to
bind the Offer. (a) If the Contractor is an individual, the Offer must be signed by that individual.
If the Contractor is an individual doing business as a firm, the Offer must be submitted in the
firm name, signed by the individual, and state that the individual is doing business as a firm. (b)
If the Contractor is a partnership, the Offer must be submitted in the partnership name, followed
by the words by its Partner, and signed by a general partner. (c) If the Contractor is a
corporation, the Offer must be submitted in the corporate name, followed by the signature and
title of the person authorized to sign. (d) An Offer may be submitted by a joint venture involving
any combination of individuals, partnerships, or corporations. If the Contractor is a joint venture,
the Offer must be submitted in the name of the Joint Venture and signed by every participant in
the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of
participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a)
through (d) above, the Offer must state that it has been signed by an Agent. Upon request,
Contractor must provide proof of the agent's authorization to bind the principal.
DISTRICT OFFICE CLOSINGS: If an emergency or unanticipated event interrupts normal
processes so that offers cannot be received at the District as designated for receipt of bids by
the exact time specified in the solicitation, the time specified for receipt of offers will be deemed
to be extended to the same time of day specified in the solicitation on the first work day on
which normal district processes resume. In lieu of an automatic extension, an Amendment may
be issued to reschedule the bid opening. If district offices are closed at the time a pre-bid or
pre-proposal conference is scheduled, an Amendment will be issued to reschedule the
conference. Useful information may be available at: http://www.richlandone.org
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA: (a)
According to Section 11-35-410, any person submitting a document in response or with regard
to any solicitation or other request must "comply with instructions provided in the solicitation for
marking information exempt from public disclosure. Information not marked as required by the
applicable instructions may be disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE
RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A
REDACTED COPY AS REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION,
ITB No. 2026-020 Page 9 of 36

Richland County School District One
Invitation for Bids: Provide Printing and Mailing Services
DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR
AWARD.
(b) By submitting a response to this solicitation or request, Offeror agrees to the public
disclosure of every page, or portion thereof, of every document regarding this solicitation or
request that was submitted at any time prior to entering into a contract (including, but not limited
to, documents contained in a response, documents submitted to clarify a response, and
documents submitted during negotiations), unless the page, or portion thereof, was redacted
and conspicuously marked "Trade Secret" or "Confidential" or "Protected," (2) agrees that any
information not redacted and marked, as required by these bidding instructions, as a "Trade
Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that,
notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other
financial figures used to determine the award, as well as the final contract amount, are subject
to public disclosure.
(c) If your offer includes any information that you claim is exempt from public disclosure, you
must submit one complete copy of your offer from which you have removed or concealed such
information (the redacted copy). Except for the information removed or concealed, the redacted
copy must be identical to your original offer.
(d) Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret,
or protected. If only portions of a page are subject to some protection, do not redact the entire
page. The redacted copy must reflect the same pagination as the original and show the empty
space from which information was redacted. The Procurement Officer must be able to view,
search, copy and print the redacted copy without a password. If your response, or any part
thereof, is improperly marked as confidential or trade secret or protected, the State may, in its
sole discretion, determine it nonresponsive.
(e) On the redacted copy, you must identify the basis of your claim by marking each redaction
as follows: You must separately mark with the word "CONFIDENTIAL" every page, or portion
thereof, that you redacted and claim as exempt from public disclosure because it is either (1) a
trade secret as defined in Section 30-4-40(a)(1) of the Freedom of Information Act, or (2)
privileged and confidential, as that phrase is used in Section 11-35-410. You must separately
mark with the words "TRADE SECRET" every page, or portion thereof, that you redacted and
claim as exempt from public disclosure as a trade secret pursuant to Section 39-8-20 of the
Trade Secrets Act. You must separately mark with the word "PROTECTED" every page, or
portion thereof, that you redacted and claim as exempt from public disclosure pursuant to
Section 11-35- 1810. All markings must be conspicuous; use color, bold, underlining, or some
other method in order to conspicuously distinguish the mark from the other text.
(f) In determining whether to release documents, the State will detrimentally rely on your
redaction and marking of documents, as required by these bidding instructions, as being either
"Confidential" or "Trade Secret" or "Protected." By submitting a response, you agree to defend,
indemnify and hold harmless the State of South Carolina, its agencies, officers and employees,
from every claim, demand, loss, expense, cost, damage or injury, including attorney's fees,
arising out of or resulting from withholding information by the State of South Carolina or any of
its agencies, that you have redacted or marked as "Confidential" or "Trade Secret" or
"Protected." (All references to S.C. Code of Laws
SUBMITTING YOUR OFFER OR MODIFICATION: Paper offers are required. (a) All prices and
notations should be printed in ink or typewritten. Errors should be crossed out, corrections
entered and initialed by the person signing the bid. Do not modify the solicitation document itself
(including bid schedule). (b) (1) All copies of the offer or modification, and any other documents
required to be submitted with the offer shall be enclosed in a sealed, opaque envelope or
package. (2) Submit your offer or modification to the address on the Cover Page. (3) The
envelope or package must show the time and date specified for opening, the solicitation number,
and the name and address of the bidder. If the offer or modification is sent by mail or special
ITB No. 2026-020 Page 10 of 36