Baggage Handling Systems and Passenger Boarding Bridges

Location:	North Carolina
Posted:	Mar 12, 2026
Due:	Apr 7, 2026
Agency:	Raleigh-Durham Airport Authority
Type of Government:	State & Local
Category:	17 - Aircraft Launching, Landing, and Ground Handling Equipment 20 - Ship and Marine Equipment
Publication URL:	To access bid details, please log in.

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Raleigh-Durham Airport Authority

1000 Trade Drive

PO Box 80001

RDU Airport, NC 27623

www.RDU.com

REQUEST FOR PROPOSALS (RFP)

for

Baggage Handling Systems and Passenger Boarding

Bridges

RFP No. 554-2026-0001

** General Provisions **

DIRECT ALL INQUIRIES TO:

Jamel Alston, CLGPO

Jamel.Alston@rdu.com

Table of Contents

SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION ............................................... 3

A. Terms and Conditions ...................................................................................................................... 3

B. Request for Acknowledgment ......................................................................................................... 3

C. Definitions ........................................................................................................................................ 4

D. Ethics & Objectivity .......................................................................................................................... 5

E. Public Record .................................................................................................................................... 6

SECTION II RFP General Information...................................................................................................... 6

A. Pre-Proposal and Questions ............................................................................................................ 6

B. Withdrawals and Modifications ...................................................................................................... 7

C. Addenda, Clarifications, Amendments, Modifications, Withdrawals and Waivers ...................... 7

D. Submittal of Proposals ..................................................................................................................... 8

E. Reservation of Rights – Additional Offeror Information ................................................................ 9

F. Taxes ............................................................................................................................................... 10

G. Rejection of Proposals and RFP Cancelation ................................................................................. 10

SECTION III RESERVED ........................................................................................................................... 11

SECTION IV APPROPRIATIONS............................................................................................................... 11

SECTION V INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT ............................................... 11

SECTION VI NON-EXCLUSIVENESS OF CONTRACT................................................................................. 11

SECTION VII FIXED PRICING .................................................................................................................... 11

SECTION VIII RESERVED .......................................................................... Error! Bookmark not defined.

SECTION IX CIVIL RIGHTS – GENERAL .................................................................................................... 11

SECTION X CIVIL RIGHTS – TITLE VI ASSURANCE .................................... Error! Bookmark not defined.

SECTION XI RESERVED ........................................................................................................................... 12

SECTION XII BUY AMERICAN PREFERENCE ............................................... Error! Bookmark not defined.

SECTION XIII OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970..................................................... 12

SECTION I REQUEST FOR PROPOSALS (RFP) GENERAL INFORMATION

A. Terms and Conditions

The Services will be governed by an agreement (the “Agreement”), which is available as

separate downloadable document Agreement and attached hereto this RFP.

Each Offeror shall provide any other applicable contract terms and conditions that Offeror

will ask the Authority to agree upon. Any such other proposed terms and conditions should

either be built into or be incorporated by reference into the Agreement. The Authority will

entertain exceptions and additional provisions, but Offerors are cautioned that the Authority

has a limited ability and willingness to agree to modifications to the standard Authority

Agreement. The Authority will compare and contrast the terms and conditions proposals

submitted by qualified Offerors at the same time it evaluates the cost proposals of qualified

Offerors. At the conclusion of this evaluation, the Authority may elect to award the contract

to the Offeror whose aggregate proposal the Authority determines to be most advantageous

to the Authority. The Authority may enter into contract negotiations with one or more

qualified Offerors in an effort to reach mutually agreeable contract terms and conditions if

the Authority is not satisfied with the terms and conditions proposed by the applicable

Offeror(s). The Authority is not obligated to negotiate with all qualified Offerors. The

Authority reserves the right to eliminate from further consideration any Offeror that submits

a cost proposal or a terms and conditions proposal that is not advantageous to the Authority.

This procurement shall be conducted in accordance with all applicable Federal and State laws

and regulations, and the policies and procedures of the Authority, as those may be amended

from time to time.

The Offeror shall declare that the proposal is not made in connection with any other bidder

submitting a proposal for the same goods and/or services, except if the proposal is submitted

by a consortium of contractors, and is in all respects fair and without collusion or fraud. This

declaration is made by executing Form C of the Required Forms.

B. Request for Acknowledgment

Offerors shall thoroughly examine and become familiar with this RFP, including forms,

attachments, and any addenda that may be issued. The failure or the neglect of an Offeror to

receive or examine any RFP document shall in no way relieve it from any obligation with

respect to its Proposal or the obligations that flow from being the selected Contractor. No

claim based upon a lack of knowledge or understanding of any document or its contents shall

be allowed.

Agreement between RDU Airport Authority and

BHS and PBB

RFP NO.554-2026-0001

12/2019 Version

Page 3 of 12

Please acknowledge receipt of this RFP by email on or before the date stated in the RFP

Schedule below. Offerors should email to the Authority’s Point of Contact.

C. Definitions

1. “Authority” shall mean the RALEIGH-DURHAM AIRPORT AUTHORITY, a public body

chartered by the General Assembly of North Carolina under Chapter 168 of the 1939

Session Laws, as amended.

2. “Award” shall mean acceptance of a particular Contractor's Bid or Proposal resulting

in an Agreement.

3. “Best and Final Offer” or “BAFO” shall mean a formal document that is used to finalize

negotiations with a Contractor.

4. “Best Value Procurement” is terminology used for the method that considers factors

other than only price, such as quality and expertise, when selecting vendors or

Contractors.

5. “Contract Administrator” shall mean the Authority representative who shall be the

direct liaison between the Contractor and the Authority for this Agreement.

6. “Contractor” shall mean the Contractor that will provide the goods and/or

professional services to the Authority.

7. “Minority and Woman-Owned Small Business” or “MWSB” is a business entity which

has been certified by an approved agency as a small business, as defined by the Small

Business Administration size standards found in 13 CFR Part 121, that is at least fifty-

one percent (51%) owned and controlled by one or more socially and economically

disadvantaged individuals, as defined in the Authority’s Minority and Women-Owned

Small Business Program.

8. “Offeror” is a company, firm, corporation, partnership, individual, etc., submitting a

response to a solicitation.

9. “Request for Proposals” or “RFP” is this formal solicitation document used in

negotiated procurements which seeks Proposals from responsive, responsible

Contractors.

10. “Term” shall refer to the length of time the Agreement will be valid.

11. “Term Contract” is an Agreement which explicitly states a fixed duration that the

contract will be in effect. The Parties are obligated to adhere to the terms and

conditions within the contract until the expiration, or end date, of the contract.

12. “Third Party” means any person or entity other than the Authority, the Contractor, or

the Contractor’s authorized subcontractors and includes without limitation any

governmental unit, insurance carrier, private enterprise, or individual.

Agreement between RDU Airport Authority and

BHS and PBB

RFP NO.554-2026-0001

12/2019 Version

Page 4 of 12

D. Ethics & Objectivity

It is inappropriate for Offerors competing for this contract, including their agents and

potential sub-consultants, to lobby Authority Board members or staff during the entire

selection process, from the date the solicitation is issued through the date on which the

Authority acts on the staff recommendation regarding the selected firm. Accordingly,

potential respondents (including sub-contractors) interested in this engagement are

instructed not to conduct activities of any nature that may be perceived as attempts to

promote themselves or influence the outcome of the selection process.

The Authority is interested in maximizing the opportunities for firms to compete for roles in

the subject contract and to submit proposals offering the highest qualified teams.

Accordingly, the Authority discourages firms interested in being selected for this engagement

from entering into formal or informal agreements that limit subcontracting opportunities by

other firms or result in exclusive subcontracting arrangements with other firms.

From the date that this RFP is issued until the selection and the announcement, Offerors shall

contact ONLY the Authority’s Point of Contact with respect to any facet of this procurement.

Proposing Offerors shall not contact any Authority Board Member, Officer, employee, agent

or selection committee member with respect to this procurement. Violation of this provision

may result in the disqualification of the Offeror’s Proposal.

CERTIFICATION REGARDING LOBBYING

The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of

his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the

Bidder or Offeror, to any person for influencing or attempting to influence an officer or

employee of an agency, a Member of Congress, an officer or employee of Congress, or

an employee of a Member of Congress in connection with the awarding of any Federal

contract, the making of any Federal grant, the making of any Federal loan, the entering

into of any cooperative agreement, and the extension, continuation, renewal,

amendment, or modification of any Federal contract, grant, loan, or cooperative

agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any

person for influencing or attempting to influence an officer or employee of any agency,

a Member of Congress, an officer or employee of Congress, or an employee of a Member

of Congress in connection with this Federal contract, grant, loan, or cooperative

agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure

Form to Report Lobbying,” in accordance with its instructions.

Agreement between RDU Airport Authority and

BHS and PBB

RFP NO.554-2026-0001

12/2019 Version

Page 5 of 12

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Baggage Handling Systems and Passenger Boarding Bridges

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