HVAC Preventive Maintenance & Repair Services (Annual Contract) Addendum No. 1

Location:	Georgia
Posted:	Aug 6, 2026
Due:	Aug 19, 2026
Agency:	Consolidated Government of Columbus
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFB No. 27-0003
Publication URL:	To access bid details, please log in.

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

1111 1ST Avenue, P. O. BOX 1340

COLUMBUS, GEORGIA 31902-1340

706-225-4087 | www.columbusga.org

August 5, 2026

ADDENDUM No. 1

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

RFB No. 27-0003

Use the form provided in the solicitation to acknowledge receipt of this addendum.

Failure to do so may result in your submittal being deemed non-responsive and not

receiving further consideration for award.

Vendors are informed that the above subject solicitation is hereby modified, corrected, or

supplemented as specified, described and set forth in this Addendum:

I. QUESTIONS/RESPONSES

1. Are evaporator tubes to be cleaned every year or just the year of Eddy Current?

Response: Tubes are to be cleaned, and Eddy Current will need to be performed

yearly.

2. The new chillers at the Civic Center are just now coming online, are we doing Eddy Current

on them as well and tube cleaning for this first year?

Response: Eddy Current will not be needed for this year.

3. Please confirm are we cleaning tubes on the air compressors at the Civic Center?

Response: No tubes will not need to be cleaned the first year.

4. Please confirm chillers and tower at the jail, not the same as what is there currently?

Response: These are the same as what’s in place now, they’re air cooled not water

cooled.

5. Please confirm the number of cooling towers at the City Hall?

Response: There are five (5) cooling towers at City Hall.

6. Please confirm filters are excluded from contract?

Addendum No. 1

RFB No. 27-0003

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

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Response: Filters are excluded from this contract.

7. Mayors side not on RFP will this be added?

Response: Yes it will be added.

8. New Government Building is not included, will this be added at a later date?

Response: Yes, when it comes online it will be added and the Government Center will

be removed.

II. DEMANDSTAR ELECTRONIC BID SUBMISSION PLATFORM UPDATED

DemandStar, the City’s electronic bid submission platform, has updated their portal to OpenBids.

Please refer to the attached instructions for information on how to register if you have not already

done so. If you previously had a DemandStar account, your existing login credentials should

continue to work with OpenBids.

III. ACKNOWLEDGEMENT

Indicate that your company has received this Addendum in the appropriate areas and include

with electronic response. Failure to acknowledge receipt of this addendum may render your

Bid “Incomplete”.

Andrea J. McCorvey

Purchasing Manager

Addendum No. 1

RFB No. 27-0003

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

Page 2 of 17

APPENDIX A

OPENBIDS (Formerly DemandStar)

SUBMISSION INFORMATION

Responses must be submitted electronically through OpenBids (formerly DemandStar).

See the following pages for the Submission Requirements Checklist, OpenBids

registration instructions, and electronic bid submission procedures.

There is no cost to submit responses electronically through OpenBids. You may register and

access solicitations by selecting Columbus Consolidated Government as your agency.

Solicitations are available through the OpenBids link that is posted at

https://www.columbusga.gov/finance/Bid-Opportunities.

Per Georgia HB489, the Purchasing Division will continue to post solicitations on the Georgia

Procurement Registry. To receive future procurement notifications, suppliers must register with

the Team Georgia Marketplace at https://doas.ga.gov/state-purchasing/getting-started-

supplier.

Excluding responses to Requests for Proposals (RFP), a tabulation of responses will be

available in OpenBids shortly after the solicitation closes. The Purchasing Division will also

continue to post bid tabulations at https://www.columbusga.gov/finance-2/Bid-Tabulations.

Failure to submit electronic responses through OpenBids will result in rejection of your

response. Submittals received via the U.S. Postal Service, FedEx, UPS, or other delivery

services will be returned unopened at the sender's expense. The Purchasing Division

will not accept hand-delivered submittals and will immediately discard any submittal left

in the reception area of the Finance Department.

The Purchasing Division sincerely appreciates your cooperation

Addendum No. 1

RFB No. 27-0003

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

Page 3 of 17

ELECTRONIC BID SUBMISSION CHECKLIST

HVAC PREVENTIVE MAINTENANCE & REPAIR SERVICES

RFB No. 27-0003

Please submit your electronic response as indicated below:

IMPORTANT NOTICE:

1. Vendors shall submit only the required documents listed using the “Bidder Response ALL Documents”

function. The City will not consider any information submitted as “Supplemental Documents”.

2. Zip files with multiple files are not acceptable; vendors shall submit one PDF file of their submittal.

3. Due to file size limitations, please do not resend the City’s full specifications as this information is

already on file.

4. In the event OpenBids requires a dollar value for your submittal, enter “0”.

This checklist, and the DemandStar instructions, are not intended to be part of the formal bid document. Refer to

page 14, section VIII. BID SUBMISSION REQUIREMENTS.

 1. BID FORM (FORM 1)

 2. PRICING PAGES (FORM 2A & FORM 2B)*

 3. STATEMENT OF QUALIFICATIONS AND WORK GUARANTEE (FORM 3)

 4. AFFIDAVIT FOR E-VERIFY/GSICA (FORM 4)*

 5. COMMUNICATION CONCERNING THIS SOLICITATION (FORM 5)*

 6. CONFLICT OF INTEREST AFFIDAVIT (FORM 6)*

 7. FEDERAL COMPLIANCE (FORM 7)

 8. ADDENDA ACKNOWLEDGEMENT (FORM 8)

 9. EMERGENCY SERVICE

 10. CONTRACT SIGNATURE PAGE (FORM 9)

 11. INSURANCE CHECKLIST (FORM 10)

 12. BUSINESS LICENSE

 13. PAGE 1 OF FORM W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf) (2024 Revision)

*Denotes mandatory submission requirements

Addendum No. 1

RFB No. 27-0003

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

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Registering for OpenBids

(formerly DemandStar)

The following pages provide the steps for registering with OpenBids and

submitting electronic responses.

It’s free to register with the Basic Plan.

Go to: https://www.demandstar.com/registration

Step 1: Choose your free agency

- Search by Agency Name: Columbus Consolidated Government

- or search by State (GA) and County (Muscogee)

- Select “Columbus Consolidated Government” as your free agency

Addendum No. 1

RFB No. 27-0003

HVAC Preventive Maintenance & Repair Services

(Annual Contract) REVISED

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

HVAC Preventive Maintenance & Repair Services (Annual Contract) Addendum No. 1

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See also