RFP 26-1030200 Pump Station 11-C Bypass Control

CITY OF OPA-LOCKA
RFP NO: 26-1030200
REQUEST FOR PROPOSAL
Pump Station 11-C Bypass Control
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Table of Contents
I. Proposal Guidelines
a. Advertisement
b. Proposal Submission
c. Cone of Silence
d. Calendar Events/Important Dates
II. Nature of Services Required
a. Purpose
b. Scope of Work
c. Contents of Proposal
III. General Requirements
a. Rules for Proposal
b. Submission Guidelines
c. References
IV. Evaluation and Selection Process
a. Review of Proposals
b. Evaluation Criteria
V. Attachments
a. Proposer Qualifications
b. Price Proposal Form
c. Certification Regarding Debarment
d. Drug-Free Workplace
e. Non-Collusion Affidavit
f. Non-Discrimination Affidavit
g. E-Verify Form
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RFP NO: 26-1030200
Pump Station 11-C Bypass Control
Sealed Proposals for Pump Station 11-C Bypass Control Services will be received by the City of
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Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4 Floor, Opa-locka, Florida 33054,
by 2:00 p.m., on 10/30/2026 (ET). Any RFP Package received after the designated closing time
will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however
it is your responsibility to submit your proposal by the due date. In addition, proposals may be
submitted via www.demandstar.com (e-bid). The address to submit sealed proposals is listed
below:
CITY OF OPA-LOCKA
Office of the City Clerk
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780 Fisherman Street, 4 Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB
Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the
City Clerk, City of Opa-locka, Florida, and marked RFP for Pump Station 11-C Bypass Control.
This requirement is waived if the Proposal is submitted through DemandStar.
Proposers desiring information for use in preparing proposals may obtain a set of such
documents by visiting the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any aRndF Pa lNl Op:r 2op6o-1sa0l3s 0a2n0d0 to waive any
technicalities or irregularities therein. The City further reserves the right to award the contract
to that proposer whose proposal best complies with the Pump Station
11-C Bypass Control Services requirements. Proposers may not withdraw their proposal for a
period of ninety (90) days from the date set for the opening thereof.
City Clerk
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Joanna Flores, CMC

CITY OF OPA-LOCKA RFP
PUMP STATION 11-C BYPASS CONTROL
PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka is requesting proposals from highly qualified
Contractors to provide Pump Station 11-C Bypass Control restoration services.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by
mail, however it is your responsibility to submit your proposal by the due date. In addition,
proposals may be submitted via www.demandstar.com (e-bid). The City must receive all
proposals by 2:00 p.m. 10/30/26 (ET) on . The address to submit sealed proposals is listed
below:
CITY OF OPA-LOCKA
Office of the City Clerk
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780 Fisherman Street, 4 Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP
NO. 26-1030200- Pump Station 11-C Bypass Control Services. This package shall also include
the Proposer's return address.
The City cautions proposers to ensure actual delivery of mailed or hand-delivered proposals
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directly to the City Clerk's Office at 780 Fisherman Street, 4 Floor, Opa-locka, Florida 33054
prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the
proposal may be made by calling (305) 688-4611, Option 1, before the proposal closing time.
Any proposal received after the established deadline will not be considered and will be returned
unopened to the Proposer.
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus
one copy on USB Flash Drive in PDF format of the proposal in a sealed, opaque package marked
as noted above. This requirement is waived for Proposals submitted on DemandStar. The
Proposer will be responsible for timely delivery, whether by personal delivery, US Mail, or any
other mode of delivery.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with the preparation of a response to this Request for Proposal.
Proposers should prepare their proposals simply and economically, providing a
straightforward and concise description of the Proposer's ability to meet the requirements of
the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the
meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City
personnel are authorized only to direct the attention of prospective Proposers to various
portions of the RFP so that they may read and interpret such for themselves. No employee other
than the City's Purchasing Officer is authorized to interpret any portion of this RFP or give
information as to the requirements of the RFP4 i n addition to what is contained in the written
RFP document.

1-6. Addenda: The City may record its response to inquiries and any supplemental instructions
in the form of written addenda. The City may post addenda on the City's website up to five (5)
calendar days before the date fixed for receiving the proposals. Proposers shall contact the City
to ascertain whether any addenda have been issued. Failure to do so could result in an
unresponsive proposal. Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Officer through
written communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most responsive.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals
are reviewed, accepted by appointed staff, the best proposal has been identified, approved by
the appropriate level of authority within the City and executed by all parties.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and
re- advertise for other proposals.
1-8. Contractual Agreement: This RFP and Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami-Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as part
of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The Proposer with
the highest number of points will be ranked irst; however, nothing herein will prevent the City
from assigning work to any irm deemed responsive and responsible.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure
consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to
disclosure provided by law in the response to the RFP and must identify the data or other
materials to be protected and must state the reasons why such exclusion from public disclosure
is necessary. Document files may be examined during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office
for all news releases or other publicity pertaining to this RFP or the service, study, or project to
which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least
the minimum amounts and conditions specified herein. In the event the Proposer is a
governmental entity or self-insured organizatio5 n, different insurance requirements may apply.

Misrepresentation of any material fact, whether intentional or not, regarding the Proposer's
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescis sion of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Oc currence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Oc currence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Pe riod);
4. The City listed as an additional insured (this may be specifically limited to the specific
jo b(s) the contractor will be performing);
5. Minimum 30-day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in
the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully
licensed and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting
of persons and affiliates who are disqualified from public contracting and purchasing process
because they have been found guilty of a public entity crime. No public entity shall award any
contract to, or transact any business in excess of the threshold amount provided in Section
287.017 Florida Statutes for Category Two (currently $35,000) with any person or affiliated on
the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or
affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been
removed from the list. By signing and submitting the RFP proposal forms, Proposer attests that
they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of
the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods
or services for which the proposal is submitted and shall be further disqualified from
submitting any future proposals for work, goods, or services for the City of Opa-locka.
1-16. Drug-Free Workplace: Preference shall be given to businesses with Drug-Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price,
quality, and service are received by the City for the procurement of commodities or contractual
services, a proposal received from a business that completes the attached DFW form certifying
that it is a DFW shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specificat6io ns, and other requirements of the Request for

Proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days after the scheduled bid opening. A detailed explanation of the reason for the protest must
be included. Protests of the award or intended award of the bid or contract must be in writing
and received in the City Clerk's Office within seven (7) working days of the notice of award. A
detailed explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City
at any time and for any reason in accordance with this clause whenever the City shall determine
that such termination is in the best interest of the City. Any such termination shall be initiated
by the delivery to the contractor at least five (5) working days before the effective date of a
Notice of Termination specifying the extent to which performance shall be terminated and the
date upon which termination becomes effective. An equitable adjustment in the contract price
shall be made for the completed service, but no amount shall be allowed for anticipated profit
oCnO NunEp OeFrf oSrILmEeNdC sEe rvices.
This solicitation is subject to a Cone of Silence pursuant to Section 2-320.2 of the City of Opa-
Locka's Code of Ordinances.
A cone of silence shall be applicable to all city staff, the mayor and city commission and its staff,
the city attorney and his/ her staff, the city clerk and his/ her staff regarding any
communication relating to requests for proposal (RFP), requests for qualification (RFQ),
invitations to bid (ITB), request for letters of interest (RFLI), or any other advertised
solicitations for the provision of goods and services, professional services, and public works or
improvements.
CALENDAR EVENTS
EVENT DATE/LOCATION
Release Date 9/25/26
Pre-Bid NA
Written Questions Due 10/8/26 @ 5:00pm Email questions to jbergel@opalockafl.gov
With Subject line "RFP No:26-1030200 Bid Questions"
Response to Questions 10/15/26 @ 5:00pm (ET)
Evaluation Committee
Due Date/Bid Opening 10/30/26 @ 2:00 pm (ET)
Meeting
TBA
Award Recommendation TBA
Commission Approval TBA
Post Award TBA
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PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
The purpose of this RFP is to secure the services of a contractor to restore the operation of Pump
Station 11-C Bypass system by furnishing and installing approximately 300' of 16" Ductile Iron
Pipe DIP. This will replace currently installed 16" PVC piping that was blown out during a mode
change operation. During the replacement of this piping, also replace the 16" X 12" tapping valve
with a butterfly valve. See highlighted section of Exhibit A for more details.
The Contractor will visit the location to discern the best method of operation to perform this
repair. The successful Contractor will be responsible for the provision of all materials necessary
tSoe revxiecceust ep trhoivsi rdeepda isrh, ianlcl liundcilnugd teh teh ree sfotollroawtioinng o:f valve boxes and the asphalt driveway.
Installation
1.
4. 2.
3. Furnish and install sewer grade Ductile Iron Piping DIP.
4. Furnish and install 16" X 12" sewer grade butterfly valve.
Furnish and install necessary valve boxes.
Restore asphalt driveway.
It is estimated that the infrastructure is approximately fifteen (15) feet below grade, and the use
of a wellpoint system is required for dewatering.
PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized
in the manner specified below and include all information required herein. The proposal must
name all persons or entities interested in the proposal as principals. The proposal must declare
that it is made without collusion with any other person or entity submitting a proposal pursuant
to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 12 "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following sh ould be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone
numbe-r, name of contact person, date, and the proposal number and description.
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3.2.2 Tab 1 Table of Contents

-
Includ e a clear identification of the material by section and by page number.
3.2.3 Tab 2 Letter of Transmittal '
3.2.3.1 Limit to no more than two pages.
3.2.3.2 Briefly state the Proposer s understanding of the work to be done
3.2.3.3 Give the names of the people authorized to make representations for the
Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents
-of the Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information
or services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if the business is licensed, permitted and/or certified to do business
in the State of Florida and attach copies of all such licenses issued to the
business entity.
3.2.5 Tab 4 - Project Approach
Describe in detail the proposal outlining how your services will meet the needs of
the City of Opa-Locka, fully addressing the Purpose and Scope of Work, Section 2-
1. The detailed plan should be specific in outlining the different types of services
that your firm offers.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in
this RFP as listed in section 2-2 of the Scope of Services.
3.2.6.3Identify the specific individual who would serve the City on a day-to-day
basis as the primary point of contact and be responsible for the service of
the Proposer.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to
complete each component of the Project.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 The fee basis should be an all-inclusive lump sum.
3.2.9 Tab 8 - References
3.2.9.1 List of a minimum of at least five organizations, preferably governmental
agencies, for which have been provided in the past five years. Include the
name of the organization, a description of the services, the length of the
engagement, and name of contact person, including telephone number
and email address.
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3.2.10 Tab 9 - Additional Forms
Pro*p osers must compete and submit as part of its Proposal all of the following forms
and*/ or documents
* Proposer Qualifications
Certification regarding debarment and suspension
Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY
DISQUALIFY PROPOSER.
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee will convene, review, and ultimately rank all proposals submitted.
The Selection Committee will use a point formula during the review process to score
proposals and assign points in the evaluation process in accordance with the evaluation
criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the RFP
incl uding a detailed explanation of how the services shall be performed.
4-2 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee
in order to clarify their proposals. Only those firms with the highest rated scores in
accordance with the stated criteria and their weights will be invited to give oral presentations.
However, the City has the right to accept the best proposal as submitted, without discussion
or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled
for oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the
areas of the proposal submitted, and its qualifications to perform the specified services.
During the oral presentations, the Proposers should relate their discussion to the evaluation
criteria, which will include (but not be limited to) their approach to the project. The proposed
Project Manager must be in attendance.
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