483 - EMS Community Crisis Response Uniforms

INVITATION TO BID
Page 1of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161825 RFB 6004 202600000000483 EMS COMMUNITY CRISIS RESPONSE UNIFORMS
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 02, 2026 3:00 PM 6004 October 02, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 First Tactical Performance Short Sleeve Polo# 112509 5.00000 /
EA
COLOR-FRENCH BLUE- SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR THE First Tactical Short
Sleeve Performance POLOS :
Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis
Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY
THE VENDOR.
* Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST* .
First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response
Department within the division of EMS.
Bidder must be an authorized distributor for the First Tactical brand.
**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or
your bid will be omitted.
.** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have
available sizes for the fittings for personnel.
Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)
and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and
badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,
pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items.
SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally
moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at
shoulders and bottom of front placket.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount

INVITATION TO BID
Page 2of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161825 RFB 6004 202600000000483 EMS COMMUNITY CRISIS RESPONSE UNIFORMS
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 02, 2026 3:00 PM 6004 October 02, 2026 3:00 PM
1 / 2 First Tactical Performance Long Sleeve Polo# 111503 & 5.00000 /
121503 EA
First Tactical Performance Long Sleeve Polo# 111503 & 121503 - SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR
SERVICES FOR THE First Tactical Long Sleeve Performance POLOS :
Women's #121503 -Color FRENCH BLUE , Men's #111503 - Color French BLUE ; price must include embroidery fee and A CEMS Crisis
Response Tape embroidered . NO SUBSITUTION. CEMS Crisis Response Tape embroidery MUST BE DESIGNED & PROVIDED BY
THE VENDOR. Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST .
First Tactical is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response
Department within the division of EMS. Bidder must be an authorized distributor for the First Tactical brand.
**A letter from the manufacturer, with First Tactical letterhead, must be submitted with the bid stating they are an authorized distributor Or
your bid will be omitted..
** Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have
available sizes for the fittings for personnel.
Polo Shirt must include (1) one Community Crisis Response tape embroidery, (that the vendor must provide & be designed by the vendor)
and placed on left side of the shirt/chest, on the right side of the shirt/chest, Embroidery in white must include the Rank of personnel and
badge number underneath the rank. The tape embroidery font, size and color must be approved by the Commissioner of EMS or designee,
pictures will be provided of the tape /artwork with the bid for potential bidders of the uniform items
SPECIFICATIONS: 6.5 oz 100% Polyester, Snag resistant, Fade resistant, shrink & wrinkle resistant with melamine buttons, naturally
moisture wicking, with an antimicrobial finish, innovative pen pockets, tapered fit, incorporates three mic/media/pen/eyewear loops at
shoulders and bottom of front placket.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 3 CEMS COMMUNITY CRISIS RESPONSE TAPE FOR S/ 5.00000 /
S & L/S POLO'S EA
CEMS COMMUNITY CRISIS RESPONSE TAPE FOR S/S & L/S POLO'S - CEMS COMMUNITY CRISIS RESPONSE TAPE- CEMS
Crisis Response Tape embroidery FOR SHORT SLEEVE AND LONG SLEEVE PERFORMANCE POLO SHIRTS FOR THIS BID.
Women's #122509 -Color FRENCH BLUE , Men's #112509 - Color French BLUE ; Women's #121503 -Color FRENCH BLUE , Men's
#111503 - Color French BLUE ; COMMODITY LINES #1 & #2- MUST BE DESIGNED & PROVIDED BY THE VENDOR & BE ON
PLACED ON THE LEFT SIDE OF THE SHIRT/CHEST.. The tape embroidery font, size and color must be approved by the Commissioner
of EMS or designee, pictures will be provided of the tape /artwork with the bid for potential bidders

INVITATION TO BID
Page 3of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161825 RFB 6004 202600000000483 EMS COMMUNITY CRISIS RESPONSE UNIFORMS
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 02, 2026 3:00 PM 6004 October 02, 2026 3:00 PM
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 4 EMBROIDER RANK & BADGE NUMBER 5.00000 /
EA
EMBROIDER RANK & BADGE NUMBER - EMBROIDER RANK & BADGE NUMBER Embroidery FOR SHORT SLEEVE AND
LONG SLEEVE PERFORMANCE POLO SHIRTS FOR THIS BID. FOR Women's #122509 -Color FRENCH BLUE , Men's #112509
FOR COMMODITY LINES #1 & #2- Embroidery in white must include the Rank of personnel and badge number underneath the rank,
embroidery font, size and color must be approved by the Commissioner of EMS or designee.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 5 5.11 STRYKE PANT W/FLEX TAC # 64386 (Coyote) 10.00000 /
EA
5.11 STRYKE PANT W/FLEX TAC # 64386 (Coyote) - SPECIFICATIONS/DESCRIPTIONS OF PRODUCTS AND/OR SERVICES FOR
THE
5.11 Tactical TDU Pants - Mfr.: 5.11 Tactical, Inc., Style#: 64386 (Women), 74369 (Men) Color: Coyote (120) NO SUBSITUTION. -
* Number of Days for Delivery After Awarded the PO: within 5 weeks after PERSONNEL are measured A MUST *
Vendor must be available within 2 days of the phone call after being awarded the Purchase order to measure personnel and must have
available sizes for the fittings for personnel.
5.11 brand is the only Class C Uniform approved by the Commissioner of the Division of EMS for Community Crisis Response Department
within the division of EMS. Bidder must be an authorized distributor for the 5.11 Tactical brand.
**A letter from the manufacturer, with 5.11 Tactical letterhead, must be submitted with the bid stating they are an authorized distributor. Or
your bid will be omitted.
SPECIFICATIONS: 65% POLYESTER, 35% COTTON Flex-Tac mechanical stretch ripstop 6.8 oz, DWR CO finish. Articulated knees
with knee pad pocket, Bar tacking at major seams & stress points, 12 pockets sized for tactical use, YKK zippers & Prym snaps, 5.11 5.11s
signature angled cargo pockets with its distinctive oblique pleats, exclusive rounded corners, asymmetrical pocket flap and original arc

INVITATION TO BID
Page 4of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161825 RFB 6004 202600000000483 EMS COMMUNITY CRISIS RESPONSE UNIFORMS
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 02, 2026 3:00 PM 6004 October 02, 2026 3:00 PM
stitching.
ADDITIONAL : quality, inspection/rejection, deviations & return language will be attached to the bid as requested by the designee from the
Division of EMS to the buyer to be attached to the bid for potential bidders.
Ship To: Vendor Response
Cleveland Ems Headquarters Unit Price Extension Delivery Days
Cleveland Ems Headquarters
$ $ Day(s)
1701 Lakeside Ave.
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.

INVITATION TO BID
Page 5of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Melhuish
Division of Purchases & Supplies 216-664-6017
601 Lakeside Avenue LMelhuish@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161825 RFB 6004 202600000000483 EMS COMMUNITY CRISIS RESPONSE UNIFORMS
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 02, 2026 3:00 PM 6004 October 02, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________