Cleaning Services

Location:	Maine
Posted:	Oct 20, 2026
Due:	Oct 30, 2026
Agency:	Portland Water District
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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PORTLAND WATER DISTRICT

225 Douglass Street, P.O. Box 3553, Portland, ME 04104-3553

(207) 774-5961 - FAX (207) 761-8325

September 25, 2026

REQUEST FOR BID

This is NOT an order.

All Bids must be submitted

By: 2:00 pm, October 30th, 2026

Cleaning Services 2027-2029

To Potential Contractors

Thank you for your interest in this Portland Water District (PWD) Request for Bid (RFB). The purpose of

this RFB is to establish the vendor who shall perform those services, the rate the PWD shall pay, and the

terms and conditions of those services. Bids are subject to the terms & conditions included in this RFB.

Evaluation will be based on price. The PWD will execute an agreement and issue a purchase order

upon award. Please see Attachment One for a sample of the agreement. Any exceptions to the

agreement must be stated in the vendor’s bid.

PWD will hold a non-mandatory pre-bid site visit Tuesday, October 6, 2026, at 9:00 am, beginning at 225

Douglass Street, Portland, ME. From there, attendees will proceed to 500 Marginal Way, Portland, ME; 2 White

Rock Road, Standish, ME; and 1 White Rock Road, Standish, ME. All questions related to this RFB must be

submitted in writing before the deadline listed below. When submitting a question, please include the name of

your organization and contact information. The answers to all questions will be provided to all bidders.

Bids must be submitted electronically to wgilbert@pwd.org via an email attachment or link to a secure FTP

site. Bids must be received by PWD by deadline listed above and below. Signed copies of Attachment Three

and Attachment Four must be included in the bid. Late or incomplete bids will not be accepted.

RFB SCHEDULE & DETAILS

ATTACHMENTS:

Attachment 1: Sample Agreement for Services (executed upon award, do not sign)

Attachment 2: Instructions & Conditions sign and submit with bid (RETURN WITH BID)

Attachment 3: Bid sheet sign and submit with bid (RETURN WITH BID)

Attachment 4: Scope of Work

RFB SCHEDULE:

9/28/26- Email RFB to vendors

9/28/26 to 10/15/26 - Question and answer period, questions sent to wgilbert@pwd.org

Answers to all questions will be shared

10/6/2026: Non-mandatory pre-bid site visit Tuesday, October 6, 2026, at 9:00 am, beginning at 225 Douglass

Street, Portland, ME. From there, attendees will proceed to 500 Marginal Way, Portland, ME; 2 White Rock

Road, Standish, ME; and 1 White Rock Road, Standish, ME.

10/30/26 by 2:00PM - Bids Due

POINT OF CONTACT:

All questions and bid must be submitted to contact listed below:

Please use email for all questions.

Portland Water District

Wesley Gilbert, Purchasing Agent

225 Douglass Street

Portland, ME 04102

(e)wgilbert@pwd.org

(t) 207.523.5203

ATTACHMENT 1

AGREEMENT BETWEEN THE

PORTLAND WATER DISTRICT

AND

(CONTRACTOR)

«COMPANY_NAME»

9/25/26

AGREEMENT entered into this

day of, «MONTH», 2026 by and between the

PORTLAND WATER DISTRICT, a quasi-municipal corporation, with a mailing address of P.O. Box

3553, Portland, ME 04104-3553 (hereinafter “PWD”), and «COMPANY_NAME», a Maine

corporation located at «ADDRESS» (hereinafter the “CONTRACTOR”).

W I T N E S S E T H:

WHEREAS, PWD has solicited bids for «PROJECT_TITLE»; and

WHEREAS, after review of the bids, PWD has determined that the CONTRACTOR has the

requisite knowledge and expertise to perform the work needed by PWD;

NOW, THEREFORE, in consideration of the mutual promises made by each party to the

other, the parties covenant and agree as follows:

1. The CONTRACTOR will furnish the materials, supplies, equipment and labor (hereinafter

the “Work”), in accordance with the specifications and instructions issued to the

CONTRACTOR by PWD and in accordance with CONTRACTOR's proposal, copies of which

are attached hereto and incorporated herein as Exhibits A and B.

In the event of a conflict between the attachments and this Agreement, this agreement

shall govern.

2. CONTRACTOR covenants and agrees that all Work performed and furnished hereunder

shall be free from all defects, and that all Work shall be performed in a good workmanlike

manner. Unless a longer warranty period is specified by CONTRACTOR, all Work provided

hereunder shall be warranted by CONTRACTOR for one (1) full year from the date of

completion of all Work hereunder and acceptance thereof by the PWD.

3. CONTRACTOR will supply PWD with waivers of lien for labor and materials prior to the

issuance of final payment by the PWD.

«COMPANY_NAME»

9/25/26

4. Prior to the execution of this Agreement, CONTRACTOR will procure and maintain

insurance coverage as required by PWD in the amounts shown on Exhibit C, attached

hereto and incorporated herein by reference. PWD shall be named as additional insured

on CONTRACTOR’s general liability coverage. CONTRACTOR shall furnish and thereafter

maintain certificates evidencing such coverage, which certificates shall guarantee thirty

(30) days’ notice to PWD of termination of insurance from insurance company or agent.

5. To the fullest extent permitted by law, the CONTRACTOR shall defend, indemnify and

hold harmless PWD, its officers and employees, from and against all claims, damages,

losses, and expenses, just or unjust, including, but not limited to, the costs of defense and

attorney’s fees arising out of or resulting from the performance of this Agreement,

provided that any such claims, damage, loss or expense (1) is attributable to bodily injury,

sickness, disease, or death, or to injury to or destruction of tangible property, including

the loss of use therefrom, and (2) is caused in whole or in part by any negligent act or

omission of the CONTRACTOR, anyone directly or indirectly employed by it, or anyone for

whose act it may be liable.

6. Work performed under this Agreement shall be completed by (date), unless the time for

performance is otherwise extended by PWD.

7. The PWD shall compensate the CONTRACTOR a sum not to exceed

«TOTAL_COST_WORDS» ($«TOTAL_COST»). In no event shall the total amount paid by

the PWD exceed the above amount, unless prior approval is obtained from PWD.

8. CONTRACTOR shall keep accurate records of all Work performed and furnished under this

Agreement and shall submit such information on monthly invoices. Payment for such

work shall be made to CONTRACTOR not more than thirty (30) days after receipt of said

invoices and acceptance of the work by PWD.

PWD shall have the right to review CONTRACTOR’s records related to services performed

under this Agreement upon reasonable notice to CONTRACTOR.

9. PWD may terminate this Agreement for cause by written Notice to the CONTRACTOR. In

the event of such termination, CONTRACTOR shall not be entitled to any further payment

under this Agreement from the date of receipt of said Notice.

10. PWD shall have the right to terminate this Agreement at any time for its convenience on

thirty (30) days prior written Notice to CONTRACTOR. If Agreement is terminated by PWD

for convenience, PWD shall pay CONTRACTOR for all Work performed and all materials

purchased pursuant to this Agreement prior to receipt of such Notice.

11. All work performed by CONTRACTOR shall be in conformance with pertinent OSHA, local,

state and federal government regulations. In addition, CONTRACTOR shall comply with

«COMPANY_NAME»

9/25/26

PWD's motor vehicle idling policy, a copy of which will be provided to CONTRACTOR upon

request.

IN WITNESS WHEREOF, the said PORTLAND WATER DISTRICT has caused this Agreement

to be signed and sealed by Scott Firmin, its General Manager, thereunto duly authorized and

CONTRACTOR has caused this Agreement to be signed and sealed by _____________________,

its _______________________, thereunto duly authorized, the day and date first above written.

SAMPLE – DO NOT SIGN

WITNESS:

Approved as to form:

Corporation Counsel

PORTLAND WATER DISTRICT

By: ________________________________

Scott Firmin

Its General Manager

CONTRACTOR

By: ________________________________

Printed name: ________________________________

Its: ________________________________

Approved:

___________________________________

Purchasing Agent

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.