J059--UPS PM 623-25-1-5064-0042

Active

Contract Opportunity

Performance Work Statement (PWS)
Uninterruptible Power Supply Preventative Maintenance
Department of Veterans Affairs (VA)
Veterans Health Administration (VHA)
(Brief Scope of Work)

PURPOSE
Veterans Affairs has a requirement for Uninterruptible Power Supply Preventative Maintenance services at the Eastern Oklahoma VA Health Care System (EOVAHCS). Services are to be performed in accordance with this PWS and to OEM standards, with the intent of ensuring the equipment operates as the original manufacturer intended, uninterrupted (95% uptime), in a cost-effective, efficient manner, contributing to the VA Mission.

This is a non-personal services contract. The Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

C&A requirements do not apply, and a Security Accreditation Package is not required.

LOCATION:
Eastern Oklahoma VA Health Care System (EOVAHCS)
921 NE 13th St.
Oklahoma City, OK 73104

TASKS AND REQUIREMENTS:
Title of Project: Eaton Three Phase Uninterruptable Power Supply (UPS) Service Plan.

Scope of Work: The contractor shall provide inspection and preventative maintenance on the Power Module and batteries annually. Battery replacement is not included. The UPS is located in building 22 at the Jack C. Montgomery VAMC. The C&A requirements do not apply, and a Security Accreditation Package is not required.

Services include:

7x24 Emergency Service Coverage including parts, labor and travel
Annual 5x8 Preventive Maintenance Inspection
Annual 5x8 Comprehensive Battery Inspection
Eight (8) Hour (maximum) Response Time
Web Access to Service History

Background: UPS is utilized at the Jack C. Montgomery VA Medical Center to prevent any power fluctuations that may affect any computer equipment in the server room. Equipment to be covered is:

Eaton 9355-30 Serial Number EA024KXX10

Description of Tasks and Associated Deliverables: The contractor shall provide inspection of all UPS components and batteries in accordance with manufacturer s recommendations. If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officers Representative (COR). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay and the impact on the overall project. The COR will review and issue a response in accordance with the contract terms and conditions.

Specifically, the contractor shall:

Task One: The contractor shall inspect all UPS components in accordance with manufacturer s recommendations. Corrective Maintenance Coverage: Inspection and repair of the electronic portion of the UPS (or other equipment type), or Power Module

Deliverable One: Visual Inspection

Inspect all printed circuit board connections for cleanliness, swab contacts if necessary.
Inspect all power connections for signs of overheating.
Inspect all subassemblies, bridges and legs for signs of component defects or stress.
Inspect all DC capacitors for signs of leakage.
Inspect all AC capacitors for sings of leakage.
Inspect and inventory all customer-owned spare parts.
Inspect for, and perform as required, any open engineering changes.

Internal Operating Parameters

DC Ground Detection Offset (if applicable)
Inverter leg current average balance (if applicable)
Output filter current average phase balance
Rectifier bridge current average leg balance
AC Protection settings are checked
DC Protection settings are checked
Input and Output Frequency and Voltage Bandwidth settings are checked
Verify DC filter capacitance
Verify AC tank and trap filter capacitance
Power Supply voltages and waveforms

External Operating Parameters

System Input Voltages (all phases)
System Input Currents (all phases)
DC Charging Voltages (float and equalize), record settings, adjust to nominal
Rectifier phase on and walk up
Inverter phase on and walk up
Adjust all panel meters to measured values
System Bypass Voltages (all phases)
Manual and UV Transfer testing, verify uninterrupted transfer waveform (if applicable)
Outage simulation and battery capability testing and verify charger current limit
Generator operation and interface verification (if applicable)
Environmental Parameters
UPS area ambient temperature and condition of ventilating equipment
General Cleanliness of UPS Power Module
General Cleanliness of UPS area
Replace all air filters
Clean control panel/CRT screen
Flywheel only: Drain oil and change oil and filters

Battery Cabinet Checks

General appearance of Battery System
General cleanliness of Battery system area
Inspect cells for physical abnormalities
Inspect all DC connections for abnormalities
Battery system area ambient temperature and condition of ventilating equipment
For internal batteries only, measure and record:
Overall battery float voltage
Charger input current and voltage
Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier

Monitoring System Parameters

Alarm archive review and printing
Alarm lamp test-local and remote (if applicable)
Replace all open monitor bulbs
Review battery test in history (if applicable)

General
Customer Consultation
Verbal Recommendations
General Observations
Task Two: The contractor shall inspect all UPS batteries in accordance with manufacturer s recommendations

Deliverable Two: Measure and Record Battery performance

Individual cell/battery float voltages and overall float voltage
Charger output current and voltage
AC ripple current and voltage imposed on battery
Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery
Connection Resistance of 10% of the inter cell/battery connection
Ambient temperature
Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier

Visually inspect conditions and appearance of the following

Connection terminal inter cell/battery connectors, cables and associated hardware
Cell/battery covers, containers and post seals
Battery racks or cabinets and associated components and hardware
Cell/battery jar or cover, noting any excessive distortion
Perform cleaning of all accessible surfaces as required
Measure and record the connection resistance of 100% of the inter cell/battery connections yearly
Re-torque any connection where the resistance is above 20% of the average yearly
The technician(s) will issue the customer a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the customer s site.
A detailed report containing all reading and observations will be sent to the customer within 5 business days
Technical support 7x24: technical support via telephone or email. Contractor shall be available to answer product or support questions.

Attachment A
Schedule of Deliverables
Deliverable No.
Task 1
Item

Visual Inspection

Delivery Date

Within 30 days after contract award
Task 1
Internal Operating Parameters
Within 30 days after contract award

Task 1
External Operating Parameters
Within 30 days after contract award
Task 1
Battery Cabinet Checks
Within 30 days after contract award
Task 1
Monitoring System Parameters
Within 30 days after contract award
Task 1
General
Within 30 days after contract award
Task 2
Measure and Record Battery Performance
Within 30 days after contract award
Task 2
Visually inspect conditions and appearance
Within 30 days after contract award
Task 2
Technical Support 7 x 24
At contract award

IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.
Please communicate via e-mail to tiffani.perkins@va.gov by COB 2/11/2025 as to your company s interest and ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Please state your company s business size as related to NAICS code 811210
As per the Limitations of Subcontracting: (see FAR 19.505)
As Primary Contractor: what % of Total Contract Value will you retain?
If using a Subcontractor: what % of Total Contract Value will go to them?
Please provide SAMs Unique Entity Identifier number
If you have an FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable
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In order for you company s information to be counted in relation to this Market Research all above questions must be answered.

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