HVAC & BMS Work

PLEASE READ THIS ADVERTISEMENT IN ITS ENTIRETY BEFORE

SUBMITTING QUESTIONS. THERE IS A LOT OF INFORMATION

CONTAINED IN THIS SOLICITATION AND MANY QUESTIONS WILL

HAVE ALREADY BEEN ANSWERED WITHIN THE ADVERTISEMENT.

THANK YOU.

Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice.

An award will be made to one single Prime Contractor.

The work to be done under the Contract, in accordance with the Contract Documents: The work shall include, but not be limited to the following: Replacement of the Liebert System as per drawings. Flush out and reuse existing piping, provide BMS integration and balancing reports.

Bidding Documents, including drawings and specifications, will be issued

to interested contractors free of charge by the Hospital Purchasing

Department, upon written request to the buyer of record, Matt DeGudicibus,

by email, to matthew.degudicibus@stonybrookmedicine.edu.

Documents will only be provided to potential bidders electronically

via e-mail for this project. This will allow for inclusion on the Project’s

Plan Holders List and direct receipt of any Addenda and/or Clarifications

that may be issued. Bids submitted by contractors who have obtained

forms in any other manner will be considered informal.

Bids must be addressed to Stony Brook University Hospital Purchasing,Attn: Matt DeGudicibus Procurement Officer III 2000 Ocean Ave. Suite 1Ronkonkoma, NY 11779 in a sealed envelope, marked with the name and address of the bidder and, Project number IFB 2526-028. The Hospital accepts no responsibility for Proposals that may be delivered by anycourier or other messenger service that does not contain all of theabove-noted information on the outside of a sealed envelope. Facsimile or email copies of the Proposal will not be accepted.

RFI's (Request for Information - Technical Questions) All

Bidders’ questions must be submitted in writing, citing the particular

IFB page, section, and paragraph number where applicable

to matthew.degudicibus@stonybrookmedicine.edu . by September 29th, 2025 at 4:00 PM.Questions received after the closing date for inquiries will not be

answered. All questions must be relevant to the Bidder’s response to

this IFB.

Bid Date: Proposals are due at 11:00am on 10/7/2025

2025, at 11:00 AM Stony Brook University Hospital Purchasing

2000 Ocean Ave. Ronkonkoma, NY 11779

NYS Department of Labor Requirement

Public Work Contractor and Subcontractor Registry

(NEW MANDATORY REQUIRMENT)

Starting December 30, 2024, all contractors and subcontractors submitting

bids or performing construction work on public work projects or private

projects covered by Article 8 of the Labor Law are required to register with

the New York State Department of Labor (NYSDOL) under Labor Law

Section 220-i. Private projects subject to Article 8 of the Labor Law include those

covered by Labor Law Sections 224-a (public subsidy funded projects),

224-d (renewable energy systems), 224-e (broadband projects), 224-f

(climate risk-related and energy transition projects, and roadway

excavations.) The law defines a “contractor” as any entity entering into a contract to perform construction, demolition, reconstruction, excavation, rehabilitation,

repair, installation, renovation, alteration, or custom fabrication. The law

defines “subcontractor” as any entity subcontracting with a contractor to

perform construction, demolition, reconstruction, excavation, rehabilitation,

repair, installation, renovation, alteration, or custom fabrication, which is

subject to Article 8 of the Labor Law. Contractors are responsible for

verifying that any subcontractors they work with are registered.

Contractors need to register before submitting any new bids or

commencing new work on a covered project on or after December 30,

1. Subcontractors need to register before commencing new work on a

covered project on or after December 30, 2024. NYSDOL encourages all

contractors and subcontractors to register as soon as possible to obtain a

Certificate of Registration to avoid negatively impacting a bidding period or

project schedule.

For more information or to register, please visit:

https://dol.ny.gov/public-work-cont

ractor-and-subcontractor-registry-landing

Stony Brook Medicine (SBM) is committed to following the Hospital's

leadership mandate to implement sustainable and/or energy-conserving

products/building materials that would be required to achieve a minimum

of LEED Silver status. LEED certification may or may not be applied for

but the required documentation should be appropriately available upon

the request of SBM. Therefore, procured products shall meet the established sustainable. Therefore, procured products shall meet the established sustainable

standards consistent with their restrictive industries such as Green Guard,

FloorScore for flooring products, BIFMA for Business and Institutional

Furniture, CertiPUR-US for products containing foam material, etc. All

vendor estimates, proposals, and quotes must be accompanied by the

appropriate reference to the respective certifying agency. N.Y. State Finance Law §139-lPursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019, to the State of any public department or agency thereof,

where competitive bidding is required by statute, rule, or regulation, for

work or services performed or to be performed or goods sold or to be sold,

and where otherwise required by such public department or agency, shall

contain a certification that the bidder has and has implemented a written

policy addressing sexual harassment prevention in the workplace and

provides annual sexual harassment prevention training to all of its

employees. Such policy shall, at a minimum, meet the requirements of

N.Y. State Labor Law §201-g. N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment

prevention policy and sexual harassment training program that employers

may utilize to meet the requirements of N.Y. State Labor Law §201-g. The

model sexual harassment prevention policy, model sexual harassment

training materials, and further guidance for employers can be found online

at the following URL: https://www.ny.gov/combating-sexual-harassmen

t-workplace/employers. Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder.

If the bidder cannot make the required certification, such bidder shall so

state and shall furnish with the bid a signed statement that sets forth in

detail the reasons that the bidder cannot make the certification. After

review and consideration of such statement, SUNY may reject the bid or

may decide that there are sufficient reasons to accept the bid without such

certification.

The certification required above can be found on Exhibits E and H which

the bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby

Law, and in accordance with NYS Lobbying Law 139 requirements,

effective immediately this procurement is in a “Restricted Period”. This

restricted period will be in effect until an award for this product and/or

service has been fully executed. Vendors are cautioned that the only

permissible contact for this procurement is Matt Degudicibus, Hospital

Purchasing matthew.degudicibus@stonybrookmedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any

NYS Agency. The successful bidder will be required to complete and

submit documents related to NYS Finance Law 139 j&k, and Public Officer

Law.The successful bidder shall be required to submit valid and current proof of

NYS Workman’s Compensation and Disability Insurance forms. If you

propose to submit a bid, it must be sent to the address noted and received

by the date and time provided in this advertisement.