PART I – BIDDING REQUIREMENTS
ADVERTISEMENT FOR BIDS
JOHNSON PROPERTY REMEDIATION
City of Stanwood
Sealed bids will be received by the Public Works Director at 10220 270th Street NW,
Stanwood, Washington 98292, until 2:00 PM, May 12, 2026, and not later, and will then
and there be opened and publicly read at that time for the construction of the following
improvements:
The work to be performed under these specifications consists of furnishing all labor, tools,
materials, and equipment necessary for mobilization to the site; site preparation;
excavation and disposal or recycling of soils contaminated with petroleum; excavation,
removal, and disposal of a 300 gallon abandoned underground storage tank (UST);
excavation, removal, and disposal of septic tank and attached lines within the excavation
zone of the UST; excavation of overburden soils from areas of contaminated groundwater
and stockpile for later use; as needed dewatering and treatment of water from excavation
locations to improve excavation stability; mixing of bioremediation reagents into the 2-feet
of soil at the bottom of the remediation locations; and backfilling the excavations with
stockpiled overburden soils, salvaged soils, or approved import material and associated
project restoration as shown on the Contract Plans, these Contract Provisions, and the
Standard Specifications.
The Engineer’s estimate (including Alternate 1) for this project is $280,000-$345,000. The
time of completion (performance period) for this Project is 20 working days.
Free-of-charge access to project bid documents (plans, specifications, addenda, and
bidders list) is provided to Prime Bidders, Subcontractors, and Vendors by going to
http://www.bxwa.com and clicking on “Posted Projects,” “Public Works,” and “City of
Stanwood.” This online plan room provides Bidders with fully usable online documents with
the ability to: download, view, print, order full/partial plan sets from numerous reprographic
sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register”
to receive automatic email notification of future addenda and to place themselves on the
“Self-Registered Bidders List.” Bidders that do not register will not be automatically notified
of addenda and will need to periodically check the on-line plan room for addenda issued on
this project. Contact Builders Exchange of Washington at 425-258-1303 should you require
assistance with access or registration.
Project Bid documents (Plans, Specifications, and Addenda) will also be available on the
City of Stanwood’s website by going to http://www.stanwoodwa.org and checking on “Bid
Opportunities”, under “Doing Business.”
All bids shall be submitted on the prescribed Bid Forms and in the manner as stated in this
advertisement and in the Project Manual and said bids shall be accompanied by a bid
deposit in the form of a cashier's check, postal money order, or surety bond to the City of
Stanwood in the amount of five percent (5%) of the total amount of the bid. If a surety bond
is used, said bond shall be issued by a surety authorized and registered to issue said bonds
in the State of Washington. The bond shall specify the surety's name, address, contact and
phone number, and shall include a power of attorney appointing the signatory of the bond
as the person authorized to execute it. Should the successful bidder fail to enter into the
Contract and furnish satisfactory performance bond within the time stated in the Information
for Bidders, the bid deposit shall be forfeited to the City of Stanwood. Faxed bids and/or
surety bonds will not be accepted.
Minority and women owned businesses shall be afforded full opportunity to submit bids in
response to this invitation, shall not be discriminated against on the grounds of gender,
race, color, age, national origin, or handicap in consideration of an award of any contract or
subcontract, and shall be actively solicited for participation in this project by direct mailing
of the invitation to bid to such businesses as have contacted the City for such notification.
Further, all bidders are directed to solicit and consider minority and women owned
businesses as potential subcontractors and material suppliers for this project.
The City of Stanwood reserves the right to accept the bid that is in the best interest of the
City, to postpone the acceptance of bids and the award of the Contract for a period not to
exceed sixty (60) days, or to reject any and all bids received. Subject to the foregoing, the
bid may be awarded to the lowest responsible bidder. When awarded the Contract, the
successful bidder shall promptly execute the Contract and shall furnish a bond of faithful
performance of the Contract in the full amount of the Contract price.
Questions or comments regarding this project shall be submitted in writing to Alan Lytton,
City of Stanwood, via email (Alan.Lytton@ci.stanwood.wa.us). Questions via phone will
not be accepted. Bidders shall submit questions no later than 2:00 p.m. May 8, 2026.
Questions or comments will not be acknowledged after this time and date.
Bids must be submitted in a sealed envelope with the outside clearly marked with
the bid opening date, bid opening time, and the project name as it appears in this
advertisement and the name and address of the bidder. Bids shall be addressed to
the Public Works Director, City of Stanwood, 10220 270th St NW, Stanwood,
Washington 98292.
Publish: Everett Herald and Daily Journal of Commerce
April 28 , 2026 and May 5, 2026
END OF SECTION
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INSTRUCTIONS TO BIDDERS
Bidders shall satisfy themselves by personal examination of Plans, Specifications, and site of the
proposed improvements, and by any other examination and investigation that they may desire to
make as to the accuracy of the estimate of quantities, the nature of the work, and the difficulties to
be encountered.
Bids shall be submitted upon the Proposal form that is bound to these Specifications. The
Contractor shall submit the Bid Proposal Form, Bid Bond, and Noncollusion Affidavit in a sealed
package, addressed to the City, and plainly marked “Johnson Property Remediation,” Bids shall
be delivered, opened, and read publicly at the City of Stanwood City Hall.
A Proposal will be considered irregular and will be rejected if the Proposal Form furnished by the
City is not used or is altered, or if the completed Proposal Form contains any unauthorized
additions, deletions, alternate Bids or conditions. No oral or telephonic proposals or modifications
will be considered.
Each Proposal will be accompanied by a certified check, cashier’s check, postal money order, or
Proposal guaranty bond, as required by RCW 47, made payable without reservations to the City,
or in the case of special districts, the County Treasurer, in amount not less than five percent (5%)
of the total Bid for all Schedules. Said check or bond will be held as a guaranty that the successful
Bidder will, within ten (10) days from the date of notification of award, enter into a Contract and
furnish an approved Performance Bond, on form attached, in an amount equal to one hundred
percent (100%) of the amount of the Contract, including state sales tax.
As soon as the bid prices have been compared, the City will return the good faith token
accompanying such of the Proposals, as in the City’s judgment, would not be considered in making
award. All other Proposal guarantees will be held until the Contract and the Bond of the successful
Bidder have been executed, after which they shall be returned to the Bidders whose Proposals
they accompanied.
A Contract will not be awarded until the City is satisfied that the successful Bidder is reasonably
familiar with this class of work and has the necessary capital and tools to satisfactorily perform the
same. The right is specifically reserved by the City to reject any or all Proposals, to accept the
proposal of the lowest responsible bidder, or to re- advertise for new proposals.
The Bidder’s attention is hereby directed to that portion of the Proposal that requires that the Bidder
furnish information concerning their experience with work of a similar nature, equipment to be used
on this project, and general background information. Information that is incomplete, evasive, or of
a general nature only shall be considered as grounds for rejection of the Bid.
Refer to Section 1-02.1 of the Special Provisions
After the date and hour set for the opening of the Bids, no Bidder may withdraw their Proposal
unless the award of the Contract is delayed for a period exceeding ninety (90) days.
In the event the successful Bidder fails to furnish an approved Performance Bond, execute the
Contract, and comply with all other pertinent legal requirements within ten (10) days after
notification by the City of the award of Contract, the certified check, bank draft, or money order
accompanying the Bid shall be forfeited in the amount lost by the City in making the award to the
next low, responsible Bidder, but said forfeiture not to exceed five percent (5%) of the amount bid
by the Contractor failing or refusing to comply with the award requirements. In the event the bid
bond is tendered as a “Good Faith” token, and the awardee fails or refuses to comply with the
requirements of entering a Contract on the basis of their Proposal, said Contractor and their Surety
shall be likewise held liable under the Bid Bond in an amount not to exceed five percent (5%) of
their Bid for losses suffered by the City in being forced to award to the new low, responsible Bidder.
No consideration will be given by the City to a claim of error in a proposal, unless such claim is
made to the City within two (2) hours after the time stated in the advertisement for receiving
proposals, and unless supporting evidence of such claim, including cost breakdown sheets, is
delivered to the City within three (3) hours after the time stated in the advertisements for receiving
Proposals.
Bidders are expected to familiarize themselves and comply with all statutes, regulations, and
ordinances that relate to their proposed work and that deal with the prevention of environmental
pollution and the preservation of natural resources, including but not limited to the National
Environmental Policy Act of 1969, PL 911-190, Executive Order 11514, and the State
Environmental Policy Act of 1971, RCW 43.21C.
The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may
be withdrawn prior to the scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder will
be permitted to withdraw its bid between the closing time for receipt of bids and execution of the
Contract, unless the award is delayed for a period exceeding sixty (60) calendar days. A
conditional or qualified bid will not be accepted.
The City of Stanwood reserves the right to accept the bid that is in the best interest of the City, to
postpone the acceptance of bids and the award of the Contract for a period not to exceed sixty
(60) days, or to reject any and all bids. If all bids are rejected, the City may elect to re-advertise for
bids. Subject to the foregoing, the contract may be awarded to the lowest responsible bidder.
The work will begin within five (5) working days after notice to proceed from the Public Works
Director. Onsite work shall begin no earlier than August 1, 2026, and shall be completed before
October 1, 2026.
The Owner may make such investigations as it deems necessary to determine the ability of the
bidder to perform the work, and the bidder shall furnish to the Owner all such information and data
for this purpose as the Owner may request. The Owner reserves the right to reject any bid, if the
evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder
is properly qualified to carry out the obligations of the Contract and to complete the work
contemplated therein. Subject to the foregoing, the bid award may be made to the lowest
responsible bidder.
The party to whom the Contract is awarded will be required to execute the Contract and obtain the
Performance and Payment Bond within ten (10) calendar days from the date the notice of award
is delivered to the bidder. Such bond(s) shall be on the form provided by the Owner, specify the
name, contact phone, and address of the surety, and shall include a power of attorney appointing
the signatory of the bond(s) as the person authorized to execute it (them).
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
