Portable Restroom Rental Services

Location:	South Carolina
Posted:	Jun 18, 2026
Due:	Jul 28, 2026
Agency:	City of Conway
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

for the

City of Conway

Portable Restroom Rental Services

RFQ Due Date / Time:

July 28, 2026

(2:00 P.M. Local Time)

Point of Receipt:

Bidnetdirect.com

South Carolina Purchasing Group

HOS-26-1

I. INTRODUCTION

The City of Conway ("City") is soliciting proposals from qualified vendors to provide portable restroom

rental, servicing, and removal services for the City's Seasonal activities.

The selected contractor shall furnish, deliver, service, maintain, and remove portable restroom units at

designated City event locations in accordance with the requirements outlined in this Request for

Proposals (RFP) in accordance with applicable laws and regulations.

II. INSTRUCTIONS TO RESPONDENTS

A. General

This solicitation shall be conducted in accordance with the City of Conway Procurement Code and

applicable procurement regulations. The City of Conway hereby notifies all respondents that, in

accordance with the provisions of the Civil Rights Act of 1964 (Chapter 21, Title 42, of the U.S.

Code) and applicable regulations promulgated thereunder, disadvantaged business enterprises will

be afforded full and fair opportunity to submit qualifications in response to this RFP and will not be

discriminated against on the grounds of race, color, national origin, sex, religion, age, or disability in

consideration for an award.

B. Submission

RFPs must be received by the City of Conway Procurement Office no later than: 2:00 p.m. local

time on July 28, 2026; at which time, only the names of the offerors will be announced.

Submissions received later than the specified time and date will be considered a “Late Proposal” and

will NOT be accepted or considered. No facsimile, email, or telephone proposals will be accepted.

Submit one electronic copy of the technical proposal in PDF format, clearly marked: “RFP for City

of Conway’s Portable Restroom Rental Services” as well as the submitter’s name, business name,

address, and license number (if applicable).

Digital submissions should be posted on Bidnetdirect.com. South Carolina Purchasing Group HOS-

26-1. Submissions shall contain all information requested and shall be submitted in the format shown

within this solicitation document. The City of Conway shall not be responsible for unidentified

proposals.

Please submit to:

Biddirect.com

South Carolina Purchasing group

City of Conway

HOS-26-1

Before the final selection is made, all evaluation factors will be taken into consideration before

awarding a contract for services. The City reserves the right to accept or reject any or all bids.

C. Examination of RFP Documents

Prior to submitting qualifications, each respondent shall carefully examine the RFP document, study

and thoroughly familiarize themselves with the requirements thereof and notify the City of all

conflicts, errors, or discrepancies.

D. Questions and Addenda

Questions regarding this RFP shall be submitted to:

All questions related to this Request for Qualifications must clearly identify the name of the RFP.

The deadline for questions is 2:00 p.m., local time, on July 21, 2026.

Questions will be answered and the responses to inquiries shall be in the form of an addendum. If it

becomes necessary to revise any part of this RFP, revisions will be made in writing, in the form of

an addendum. All addenda will be posted on the City of Conway website as well as Bidnetdirect.com.

All addenda issued by the City of Conway must be acknowledged by the respondent.

It shall be the respondents responsibility to ensure they have all addenda which have been issued, by

visiting the City’s website:

https://www.conwaysc.gov/departments/procurement/index.php

Verbal information obtained otherwise will not be considered in the awarding of the RFP.

E. Licensing Requirements

All respondents must be properly licensed to conduct business in the State of South Carolina and

must comply with all applicable state and local laws. The respondents company does not need to be

based in South Carolina, but should be licensed to do business in South Carolina, and specifically

the City of Conway, if awarded a contract.

The successful respondent must have all appropriate business license(s) prior to contract execution.

Respondents that fail to comply with this requirement, may subject their Statement of Qualifications

to being rejected as non-responsive.

F. Independent Contractor Status

The contractor shall not, by entering into a contract, become a servant, agent, or employee of the

City of Conway but shall remain at all times, an independent contractor to the City. The contract

resulting from this RFP shall not be deemed to create any joint venture, partnership, or common

enterprise between the Contractor and the City of Conway, and the rights and obligations of the

parties shall not be other than as expressly set forth.

G. Insurance Requirements

The successful proposer shall provide proof of all required insurance(s), including Workers’

Compensation, Auto Liability, and General Liability. Worker’s Compensation shall include a

minimum limit of $100,000 and Commercial General Liability coverage shall provide minimum

limits of liability of $1,000,000 per occurrence. This shall include coverage for premises/operations,

products/completed operations, contractual liability, independent contractors, and vehicles used in

premises/operations, and errors and omissions. Auto liability shall include a minimum limit of

$1,000,000 combined Single Limit for Bodily Injury and Property Damage. Errors & Omission

coverage shall include a minimum limit of $1,000,000 per occurrence. Insurance shall indemnify the

City against any and all claims arising under or as a result of the performance of the resulting contract.

The City of Conway shall be named as an additional insured on applicable liability policies and

expressed on the Certificate of Liability Insurance. Insurance shall indemnify the City against any

and all claims arising under or as a result of the performance of the contract resulting from this

solicitation.

The City of Conway must be provided notice prior to cancellation, modification, or reduction in

limits of any stipulated insurance. It is the responsibility of the vendor/contractor to ensure that all

subcontractors/subconsultants comply with all insurance requirements of this solicitation and the

resulting contract.

H. Tax Information

City of Conway Government is required to pay sales tax. The tax rate in the City of Conway is eight

percent (8%).

I. Evaluation

The City of Conway reserves the right to reject any or all offers/submissions and further reserves the

right to waive technicalities and informalities in proposals as well as to accept in whole or in part

such proposals where it deems it advisable in protection of the best interest of the City.

The City shall be the sole judge as to whether a submission satisfies all requirements contained in

this procurement.

J. Acceptance of Proposal Contract

The contents of the qualifications submission of the successful respondent may become part of the

contractual obligations, if a contract ensues. Failure of a successful respondent to accept these

obligations may result in a non-award.

K. Contract Award

This procurement does not commit the City of Conway to award a contract, to pay any costs incurred

in the preparation of the proposal, or to procure or contract for goods or services listed herein. Costs

associated with proposal preparation, oral interviews, or presentations shall be the sole responsibility

of the respondent.

Only those interested parties who respond to the RFP may be considered for contract-award. The

City of Conway prefers only one (1) contract from this RFP but reserves the right to make multiple

awards if determined most advantageous to the City.

L. Grievance

Any actual prospective bidder, proposer, respondent, or contractor who is aggrieved in connection

with this solicitation or award of this contract, may protest to:

Adam Emrick, City Administrator

The protest must be submitted in writing no later than fourteen (14) days after the acceptance of the

bid.

The City Administrator will attempt to resolve the issue. If the protest is not resolved by mutual

agreement, a decision will be issued in writing within ten (10) days after the last meeting to reach an

agreement. If all attempts have failed to resolve the disagreement, the protestor has the right to bring

the issue to City Council.

M. Freedom of Information

Procurement information shall be a public record to the extent required by Title 30, Chapter 4 (The

Freedom of Information Act), South Carolina Code of Laws, 1976, as amended.

Respondents wishing to protect proprietary, privileged, or confidential information shall clearly

identify such information as “CONFIDENTIAL.”

Privileged and confidential information is information in specific detail not customarily released to

the general public, the release of which might cause harm to the competitive position of the party

supplying the information.

N. Legal Statement

Responders to this RFP must disclose involvement in any litigation within the last five (5) years in

which a claim has been made against any team member (individual or company) asserting a cause of

action other than employment issues or contracts not related to your professional work. Explain the

issues in these cases (or the fact there are none) as part of your submittal.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Portable Restroom Rental Services - RFP

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See also