Rehab & Modernize Emergency Electrical Transfer Equipment

Description: PLEASE READ THIS ADVERTISEMENT IN ITS ENTIRETY BEFORE

SUBMITTING QUESTIONS. THERE IS A LOT OF INFORMATION

CONTAINED IN THIS SOLICITATION AND MANY QUESTIONS WILL

HAVE ALREADY BEEN ANSWERED WITHIN THE ADVERTISEMENT.

THANK YOU.

Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice.

An award will be made to one single Prime Contractor.

The work to be done under the Contract, in accordance with the Contract

Documents, shall include, but not be limited to the following: performing,

installing, furnishing, and supplying all materials, equipment, labor, and

incidentals necessary or convenient for the construction of Project Number

24421, titled Rehab & Modernize Emergency Electrical Transfer Equipment and carry out all of the duties and obligations imposed upon the Contractor by the Contract Documents. The main features of the work shall include, but not be limited to the following: The Intent of this project Is to modernize the existing transfer breakers and associated switchboards on the Intermediate Level (IML) of the Clinical Sciences Tower (CST) at Stony Brook University Hospital. The current infrastructure is outdated and unreliable, creating risk to critical hospital operations. This project will replace the equipment with new, permanent systems while maintaining continuous power through temporary installations. Bidding Documents, including drawings and specifications, will be issued to interested contractors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Matt DeGudicibus, by email, to matthew.degudicibus@stonybrookmedicine.edu .

Documents will only be provided to potential bidders electronically

via e-mail for this project. This will allow for inclusion on the Project’s

Plan Holders List and direct receipt of any Addenda and/or Clarifications

that may be issued. Bids submitted by contractors who have obtained

forms in any other manner will be considered informal.

Bids must be submitted in triplicate on the forms provided by the Hospital. They shall be addressed to Stony Brook University Hospital Purchasing,

Attn: Matt DeGudicibus Procurement Officer III 2000 Ocean Ave. Suite 1

Ronkonkoma, NY 11779 in a sealed envelope, marked with the name

and address of the bidder, the title of the Project Rehab & Modernize Emergency Electrical Transfer Equipment and the Project number IFB#25/26-030. The Hospital accepts no responsibility for Proposals that may be delivered by any

courier or other messenger service that does not contain all of the

above-noted information on the outside of a sealed envelope. Facsimile or

email copies of the Proposal will not be accepted.

Mandatory Site Visit & Bidders Conference - A mandatory site

visit/walkthrough and bidders conference will be held on October 23rd,

2025, 1:00pm at Stony Brook University Hospital, Located at:

101 Nicolls Road, Stony Brook, NY 11794 (UHMC Conference Room). Interested bidders must plan to meet by 12:45pm at the L5 Hospital Main Entrance Lobby Information desk where you will be greeted and then escorted to the to the conference room for a prompt 1:00pm start.

Interested bidders must RSVP their intent to attend the scheduled

conference to matthew.degudicibus@stonybrookmedicine.edu. no later than 4:00pm on October 20th, 2025. It is strongly suggested that contractors include enough travel time to the hospital to include time to park and walk to the meeting location at the Hospital. Vendors must enter the hospital by way of

the main entrance, get visitor passes from the information desk

When applicable, vendors must wear face masks in the Hospital Environment. Interested Prime contractors must be in attendance in order to submit a

bid. It is recommended that interested subcontractors and/or

suppliers also attend in order to network and share company

information with interested Prime Bidders, however, attendance is

optional for subcontractors and suppliers. Interested

subcontractors/suppliers can request a copy of the sign in sheet for

the names of Prime Contractors who were in attendance, post

conference.

RFI's (Request for Information - Technical Questions) All

Bidders’ questions must be submitted in writing, citing the particular

IFB page, section, and paragraph number where applicable

to matthew.degudicibus@stonybrookmedicine.edu . by October 29th, 2025 at 4:00 PM. Questions received after the closing date for inquiries will not be

answered. All questions must be relevant to the Bidder’s response to

this IFB. RFI Responses - Copies of all relevant questions, with official

responses, will be provided in writing to all Bidders who have

requested this IFB by 4:00pm on November 5th, 2025, or as soon thereafter as

possible. Only written answers are official. Submission of Bids – Bids must be sealed and submitted in triplicate, one with all original signatures, in accordance with the instructions contained in the Information for Bidders, this

advertisement, Notice to Bidders, and the IFB package. Security will

be required for each bid in an amount not less than five (5) percent

of the Total Bid. Refer to Information for bidders, 7554-06, for

additional information on bid security. Bids, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed

package: Stony Brook University Hospital Purchasing Attn:

Matt DeGudicibus 2000 Ocean Avenue Suite 1 Ronkonkoma, NY

1. IFB 25/26-024 Maintenance of Roadway Around Helipad & Staging Area November 12th, 2025, at 11:00 am. Bid Opening: Proposals will be opened and read aloud on November 12th, 2025, at 11:00 am. Bid Opening: Proposals will be opened and Stony Brook University Hospital Purchasing

2000 Ocean Ave. Main Conference Room

Estimated Project Start Date: Exact Date TBD

Estimated Project Completion Date:

(Please note: The remaining approximate (4) months of the contract term

to be utilized for project close out)

Documentation:

The following items must be submitted with an IFB response:

7554-07 Contractor Proposal

Bid Bond or other means of security as per Information for Bidders

Section 6

List of Sub-Contractors with the same minimum requirements as

Bidder

Time and Performance Working plan and schedule as per section 8

of the Information for Bidders

Bid Breakdown Sheet (Also referred to as the SOV)

Signed IFB cover page

MWBE 7557-107 Utilization Plan

MWBE 7557-108 EEO Staffing Plan

SDVOB 7564-107 Utilization Plan

SDVOB 7564-108 EEO Staffing Plan

MWBE SDVOB EEO Policy 7564-104

Signed Amendments

7554-20 Bidder’s Certifications

Vendor Responsibility Online Questionnaire Certification completed

within the past 6 months by filing the required CCA-2 online via the

VendRep. To enroll in and use the VendRep, see the VendRep

Instructions at

http://www.osc.state.ny.us/vendrep/vendor_index.htmor go directly to

the VendRep online at https://portal.osc.s tate.ny.us. To request

assistance, contact the Office of the State Comptroller’s (“OSC”)

Help Desk at 866-370-4672 or 518- 408-4672 or by email

at ciohelpdesk@osc.s tate.ny.us

Minimum Qualifications Required by Prime Contractor and Sub

Contractor(s)

See section 7 of Information for Bidders Document 7554-06 which is

not limited to but includes the following:

A bidder must demonstrate, to the satisfaction of the Hospital, that it has

successfully completed three (3) contracts similar in size, scope, and

complexity to this contract within the last five (5) years. Each project

reference must include a brief description of the project including location,

project size, scope, original budget estimate, client references with contact

numbers, completed budget for the project, and scheduled/actual

completion dates.

Experience constructing within an operational healthcare setting and PCRA/ICRA implementations is required.

Description of Work.

1.The determination of relevant contract experience in terms of size,

scope, and complexity will be at the sole discretion of the Hospital.

2.The above three projects shall be submitted in Attachment A of the

Proposal (Form 7554-07), “List of Completed Similar Construction

Projects” (the List). If the List is not provided or is missing

information, and/or is found to have erroneous information or

information that is no longer current, a Proposal may be rejected as

not responsive. If requested by the Hospital, the bidder may be

permitted to add missing information, modify, and/or explain

erroneous information or information that is no longer current on the

List. Modifications and/or explanations of the List must be received

within 48 hours of receipt of the Hospital’s request.

3.The Prime bidding contractor must provide a list of subcontractors

for approval with bid submission. The subcontractor’s qualifications

must meet or exceed those of the bidding contractor.

4.All Contractors and Subcontractors are to provide resumes of all site

supervisors and Project Managers for review and approval by Stony

Brook University Hospital; inclusive of a minimum of 10 years of

"Healthcare" experience in construction.

1. Contractor shall provide a company organization chart with key staff

members to be assigned the project from an office to job site staff.

The contractor shall provide exceptional team members with

company resumes that will directly reference jobs of similar size and

scope.

NYS Department of Labor Requirement

Public Work Contractor and Subcontractor Registry

(NEW MANDATORY REQUIRMENT)

Starting December 30, 2024, all contractors and subcontractors submitting

bids or performing construction work on public work projects or private

projects covered by Article 8 of the Labor Law are required to register with

the New York State Department of Labor (NYSDOL) under Labor Law

Section 220-i.

Private projects subject to Article 8 of the Labor Law include those

covered by Labor Law Sections 224-a (public subsidy funded projects),

224-d (renewable energy systems), 224-e (broadband projects), 224-f

(climate risk-related and energy transition projects, and roadway

excavations.)

The law defines a “contractor” as any entity entering into a contract to

perform construction, demolition, reconstruction, excavation, rehabilitation,

repair, installation, renovation, alteration, or custom fabrication. The law

defines “subcontractor” as any entity subcontracting with a contractor to

perform construction, demolition, reconstruction, excavation, rehabilitation,

repair, installation, renovation, alteration, or custom fabrication, which is

subject to Article 8 of the Labor Law. Contractors are responsible for

verifying that any subcontractors they work with are registered.

Contractors need to register before submitting any new bids or

commencing new work on a covered project on or after December 30,

1. Subcontractors need to register before commencing new work on a

covered project on or after December 30, 2024. NYSDOL encourages all

contractors and subcontractors to register as soon as possible to obtain a

Certificate of Registration to avoid negatively impacting a bidding period or

project schedule.

For more information or to register, please visit:

https://dol.ny.gov/public-work-cont

ractor-and-subcontractor-registry-landing

This is a prevailing wage project. NYS Department of Labor has

assigned PRC Schedule # 2025012489 for this project.

Stony Brook Medicine (SBM) is committed to following the Hospital's

leadership mandate to implement sustainable and/or energy-conserving

products/building materials that would be required to achieve a minimum

of LEED Silver status. LEED certification may or may not be applied for

but the required documentation should be appropriately available upon

the request of SBM. Therefore, procured products shall meet the established sustainable. Therefore, procured products shall meet the established sustainable

standards consistent with their restrictive industries such as Green Guard,

FloorScore for flooring products, BIFMA for Business and Institutional

Furniture, CertiPUR-US for products containing foam material, etc. All

vendor estimates, proposals, and quotes must be accompanied by the

appropriate reference to the respective certifying agency N.Y. State Finance Law §139-l

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after

January 1, 2019, to the State of any public department or agency thereof,

where competitive bidding is required by statute, rule, or regulation, for

work or services performed or to be performed or goods sold or to be sold,

and where otherwise required by such public department or agency, shall

contain a certification that the bidder has and has implemented a written

policy addressing sexual harassment prevention in the workplace and

provides annual sexual harassment prevention training to all of its

employees. Such policy shall, at a minimum, meet the requirements of

N.Y. State Labor Law §201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and

training and directs the Department of Labor, in consultation with the

Division of Human Rights, to create and publish a model sexual

harassment prevention guidance document, sexual harassment

prevention policy and sexual harassment training program that employers

may utilize to meet the requirements of N.Y. State Labor Law §201-g. The

model sexual harassment prevention policy, model sexual harassment

training materials, and further guidance for employers can be found online

at the following URL: https://www.ny.gov/combating-sexual-harassmen

t-workplace/employers.

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder

containing the certification required above shall be deemed to have been

authorized by the board of directors of such bidder, and such authorization

shall be deemed to include the signing and submission of such bid and the

inclusion therein of such statement as the act and deed of the bidder.

If the bidder cannot make the required certification, such bidder shall so

state and shall furnish with the bid a signed statement that sets forth in

detail the reasons that the bidder cannot make the certification. After

review and consideration of such statement, SUNY may reject the bid or

may decide that there are sufficient reasons to accept the bid without such

certification.

The certification required above can be found on Exhibits E and H which

the bidder must submit with this bid.

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby

Law, and in accordance with NYS Lobbying Law 139 requirements,

effective immediately this procurement is in a “Restricted Period”. This

restricted period will be in effect until an award for this product and/or

service has been fully executed. Vendors are cautioned that the only

permissible contact for this procurement is Matt Degudicibus, Hospital

Purchasing matthew.degudicibus@stonybrookmedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any

NYS Agency. The successful bidder will be required to complete and

submit documents related to NYS Finance Law 139 j&k, and Public Officer

Law.

The successful bidder shall be required to submit valid and current proof of

NYS Workman’s Compensation and Disability Insurance forms. If you

propose to submit a bid, it must be sent to the address noted and received

by the date and time provided in this advertisement.

All bidders must demonstrate their ability to meet specified Service

Disabled Veteran Owned and Minority/Women Owned Business

Participation Goals as stated in this advertisement and submit preliminary

MWBE and SDVOB Utilization Plans (forms 7557-107 and 7564-107) with

their IFB response.