Water & Wastewater Treatment Chemicals Supply - City of Fernley

22002266--22002277
CCHHEEMMIICCAALL SSUUPPPPLLIIEERR
CCOONNTTRRAACCTT
BID OPENING: March 26, 2026, at 1pm
To Supply Service from Upon award through June 30th, 2027
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TABLE OF CONTENTS
ADVERTISEMENT FOR PROPOSALS 3
INFORMATION FOR BIDDERS 4
PREPARATION OF BID 4
SUBMISSION OF BIDS: 4
NO BID-NO RESPONSE: 4
WITHDRAWAL OF BIDS 5
LATE BIDS 5
AWARD OF CONTRACT 5
DEFAULT OF CONTRACT 5
APPEAL OF UNSUCCESSFUL BIDDER 5
APPENDIX A SPECIFICATIONS 7
APPENDIX B CONTRACT 10
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For CITY OF FERNLEY (OWNER):
Sealed bids will be received by the City of Fernley Utilities Department, 595 Silver Lace
Boulevard, Fernley, Nevada 89408, until 1:00 p.m. local time (Pacific Time), March 26, 2026,
at which time the bids will be publicly opened and read aloud.
The contract consists of supplying the City with the Sodium Hypochlorite (NaOCl) 12.5%
Solution, Ferric Chloride (FeCI3) 40-42% Solution, Sodium Hydroxide (NaOH) 20-25%
Solution, Citric Acid 50% Solution.
All chemicals provided for potable water treatment shall comply with ANSI/NSF Standards 60
and/or 61, as applicable. Certification documentation shall be provided upon request.
Initial contract term shall begin upon award and extend through June 30, 2027. The contract may
be renewed annually thereafter upon mutual written agreement.
Bids will be accepted on a bulk rate (i.e., $ per pound) basis. Bulk rate shall include any
miscellaneous charges such as minimum hourly charges, travel charges and/or
mobilization/demobilization charges. The bids shall be reviewed and selected based on the bulk
rate and annual cost. Vendor shall be capable of routine scheduled deliveries and emergency
deliveries within 48 hours of request. The City of Fernley is seeking a supplier for furnishing and
delivery of water and wastewater treatment chemicals.
Supplier must be authorized to sell and transport treatment chemicals within the State of Nevada
and shall provide Safety Data Sheets (SDS) for all products supplied.
Bid documents may be obtained by contacting the City of Fernley Utilities Department at
lfarmer@cityoffernley.org or (775) 784-9932.
The OWNER reserves the right to reject any or all bids and to waive minor irregularities in any
bid or in the bidding process. No bidder may withdraw their bid within thirty (30) days after the
actual date of the opening thereof.
________________________________________________________
Seong Kim, Utilities Director
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INFORMATION FOR BIDDERS
1. PREPARATION OF BID
a. Bidders are expected to examine the specifications and all instructions. Failure to
do so will be at the bidder's risk.
b. Any irregularities or lack of clarity in the invitation should be brought to the
attention of the Public Works Department as soon as possible so that corrective
addenda may be furnished to all bidders.
c. All listed chemicals shall be bid by entering a dollar amount per unit. "No Bid"
entries will not be accepted.
d. The bidder shall sign, print or type the bidding firm's name on his bid and each
continuation sheet on which he makes an entry. The person signing the bid must
be a properly authorized representative of the bidding firm.
e. The signer of the bid must initial erasures or other changes.
f. Alterations, modifications or variations to this bid may not be considered unless
authorized by the invitation or by addendum.
g. When a unit price is requested such unit price shall be shown and shall include
packing unless otherwise specified.
h. Bidders are urged to proofread their bids carefully for any errors.
i. In the event of an error in extension, unit price shall prevail.
j. The price(s) and amount of this bid must have been arrived at independently and
without consultation, communication, agreement or disclosure with or to any
other contractor, bidder or potential bidder. Complementary bids are illegal and
prohibited.
k. No attempt may be made at any time to induce any firm or person to refrain from
bidding on this contract, or to submit a bid higher than this bid, or to submit any
intentionally high or noncompetitive bid. All bids must be made in good faith and
without collusion.
l. Bidders understand and acknowledge that the representations above are material
and important and shall be relied on by the City of Fernley in awarding the
contract(s) for which this bid is submitted. Any misrepresentation hereinabove is
and shall be treated as fraudulent concealment from the City of Fernley of the true
facts relating to the submission of bids for this contract.
m. All day references are calendar days.
2. SUBMISSION OF BIDS
a. Bids from employees of the City of Fernley shall NOT be considered.
b. Bids and addenda thereto shall be enclosed in sealed envelopes, marked as
indicated in the invitation to bid, addressed to the City of Fernley Public Works
Department, 595 Silver Lace Blvd, Fernley, NV 89408 with the name and address
of the bidder, date of opening on the face of the envelope. Telegraph, telephone,
facsimile bids, or bids post marked after the bid date, will NOT be considered.
3. NO BID-NO RESPONSE
a. Three "No Bids/No Responses" will automatically remove your name from any
mailing list.
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4. WITHDRAWAL OF BIDS
a. Bids may be withdrawn only by written notice, received prior to the bid opening
time.
b. Withdrawals received after the bid opening time shall not be considered.
5. LATE BIDS
a. Bids received after the advertised bid deadline shall not be considered.
6. AWARD OF CONTRACT
a. The contract shall be awarded to that responsible bidder whose bid conforms to
the Invitation and whose bid is most advantageous to the City, price and other
factors considered.
b. The City reserves the right to reject any and all bids.
c. The City may accept any item or group of items of any bid unless the bidder
qualifies his bid by specific limitations.
d. Successful bidder must sign and enter into a General Services Contract (Exhibit
B) with the City of Fernley for a period not less than one year.
e. Invoices issued as a result of this bid shall be processed for payment as each
service and/or material is supplied to the City of Fernley.
7. DEFAULT OF CONTRACT
a. In case of default of the contractor, the City may procure the articles or service
from other sources and hold the contractor responsible for any excess cost
occasioned thereby.
b. If public necessity requires that use of materials or supplies not conforming to the
specifications, they may be accepted, and payment therefore shall be made at a
proper adjustment in price.
c. Default by the bidder in any manner including failure or refusal to furnish any
item or items at the price AND/OR TIME specified in the bid shall be considered
cause for the Council, to remove the bidder from the approved bidders list for not
less than 6 months not more than one year.
8. APPEAL BY UNSUCCESSFUL BIDDER
a. Any unsuccessful bidder may file a notice of appeal within 10 days of award as
entered on the bid record by post bond with good and solvent surety in an amount
equal to 25 percent of the successful bid submitted. A bond must be furnished by
a surety authorized to do business in the State of Nevada. The notice of appeal
must include a written statement of the issues to be addressed on appeal. Within
20 days after receipt of the notice of appeal, the Fernley City Council shall hold
an informal hearing on the appeal and may cancel the award based on the finding
that the bid was incorrectly awarded. Any such cancellation requires re-
advertising for bids and new award under the provisions of NRS Chapter 332.
Notice of the hearing on the appeal shall be provided to both the successful bidder
and the unsuccessful bidder filing the protest by mailing a certified letter to each
party at least 10 days prior to the scheduled date of the hearing. The time and
place for the meeting shall be at the sole discretion of the City Council. The
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format for the council meeting to hear the appeal shall be conducted in a manner
satisfactory to the chair of the City Council. The successful bidder and the
unsuccessful bidder as well as City staff will be allowed to be heard and present
information as directed by the chair.
b. The City Council may withhold an amount from the bond posted by the
unsuccessful bidder to cover the costs incurred by the Council in hearing the
appeal if the original decision to award is upheld. The amount is at the discretion
of the City Council. If the appeal is upheld and the award is canceled, the bond
posted with the notice of appeal will be returned to the person who posted the
bond.
c. The decision and finding of the City Council is final and all further disputes
regarding the matter of the award or amount withheld from the bond to cover the
costs of hearing the appeal shall be resolved in a court of competent jurisdiction.
d. Any notice of appeal under the provisions of this section operates as a stay of
action in relation to any contract under such award until a determination is made
by the City Council following the informal hearing prescribed herein. Such stay
of action will be lifted if the Council rejects the appeal and upholds the award.
Any further stay of action must be pursued by the unsuccessful bidder through an
action brought in a court of competent jurisdiction.
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APPENDIX A: SPECIFICATIONS
The work consists of supplying the City of Fernley with the chemicals described below on an as-
needed basis through one of the following two methods:
All chemicals furnished for potable drinking water treatment under this contract shall comply
with ANSI/NSF standard 60 and/or 61, as applicable.
The supplier shall provide current certification documentation and certificate of analysis (COA)
for each shipment with the initial delivery and upon request thereafter.
The City reserves the right to reject any shipment that does not meet certification requirements or
does not match the submitted documentation. Replacement product and all associated costs,
including return freight, shall be the responsibility of the supplier.
1) Suppliers will provide chemical stocking as directed by the Public Works
Department. The estimated chemical quantities and historical usage are listed
below. Due to any unforeseen circumstances Public Works will not guarantee a
minimum chemical usage or frequency.
2) Supplier will provide chemicals on an as-needed basis when contacted by the
Public Works Department. Supplier will provide chemicals within three (3)
business days from being contacted by Public Works. The minimum and
maximum quantities will be provided by Public Works.
The City's Chemical Inventory to be supplied will consist of the following:
Sodium Hypochlorite (NaOCl) at 12.5% Solution
Site Breakdown: Site Capacity:
Well 4 665 lbs.
Well 11 665 lbs.
Well 13 540 lbs.
Well 14 540 lbs.
NE Booster 665 lbs.
EWWTP 1730 lbs.
Water Treatment Plant 26,600 lbs.
WTP summary of historical usage: approximately 10
deliveries annually, average of 2000 gallons
(2,660 lbs.) per delivery
Ferric Chloride (FeCI3) at 40-42% Solution
Site Breakdown: Site Capacity:
Water Treatment Plant 237,200 lbs.
Summary of historical usage: approximately 7
deliveries annually, 4200 gallons (49,812 lbs.) per
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delivery
Sodium Hydroxide (NaOH) at 20-25% Solution
Site Breakdown: Site Capacity:
Water Treatment Plant 210,000 lbs.
Summary of historical usage: Approximately 2000
gallons (20,900 lbs.) per year average
Citric Acid at 50% Solution
Site Breakdown: Site Capacity:
Water Treatment Plant 277,000 lbs.
Summary of historical usage: 1 delivery annually,
3000 gallons (41,400lbs.) for delivery
Chemical Usage and Frequency may decline during off-peak months and may increase during on-
peak months.
**Additional chemicals may be added to this list at any time.
***Site location map is attached.
Bids will be accepted on a bulk rate (i.e., $ per pound) basis. Bulk rate shall include any
miscellaneous charges such as minimal hourly charges, travel charges and/or
mobilization/demobilization charges. The bids shall be reviewed and selected based on the bulk
rate.
No proposal will be accepted from a Chemical Supplier who is not able to provide at the
frequencies listed within the specifications of this advertisement.
All bids must be submitted on the below bid tab, signed and dated by the bid preparer.
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Chemical Supplied Bulk Price Per Pound
Sodium Hypochlorite (NaOCl) at 12.5%
$__________ per pound
Solution
Ferric Chloride (FeCl3) at 40-42% Solution $__________ per pound
Sodium Hydroxide (NaOH) at 20-25% Solution $__________ per pound
Citric Acid at 50% Solution $__________ per pound
Total $__________ per pound
I certify I/We the undersigned can guarantee the above quoted prices for the term of the contract.
Signature of Bid Preparer
Company Name
Date
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APPENDIX B- Fernley Standard Contract for Services of Independent Contractor
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