2633 RFI Cold and Treated Water Meter Standardization

CONTRA COSTA WATER DISTRICT
REQUEST FOR INFORMATION
RFI # 2633 Cold and Treated Water Meter Standardization
Issued: Tuesday, February 3, 2026
Submittal Deadline: 4:00 p.m. (PST) Thursday, March 19, 2026
to
Contra Costa Water District
1331 Concord Avenue, Concord, California
Attn: Judy Phan, Purchasing Officer
*It is the Proposer's responsibility to read the entire document, any adendums and to comply with all
requirements listed herein. Any addenda to this Request for Information (RFI) will be directed to all
participating proposers. It is the proposers' responsibility for any adendums, notices, or changes to the RFI or RFI
process.

I. About CCWD
Contra Costa Water District was formed in 1936 to provide water for irrigation and industry and now
serves approximately 550,000 people in central and eastern Contra Costa County. Contra Costa
Water District is a local service agency known as a special district. Being a special district allows us
to have a single well-defined focus to meet a specific need. We provide a vital service of keeping
the water flowing to our community.
Website: http://www.ccwater.com
II. Notice of Inviting Proposals and Samples
A. Submittal of Information
An electronic proposal (in searchable PDF format) shall be submitted via CCWD's Planetbids
portal:
https://vendors.planetbids.com/portal/52380/bo/bo-detail/137957
B. Conditions of Request for Information
Terms of Agreement
This service is for an initial five (5) year base period beginning (FY27) July 1, 2026, through June 30, 2027.
Vendors shall provide annual pricing for each of the five years, covering FY27 through FY31. At the
discretion of CCWD (Contra Costa Water District), the standardization program may include optional
annual renewals beyond FY1, subject to satisfactory performance, pricing review, and continued
compatibility with CCWD requirements, including future AMI technology needs.
Liability of Cost and Responsibility
CCWD shall not be liable for any costs incurred in response to this RFPs. All costs shall be borne by the
person or organization responding to the request. The person or organization responding to the
request shall hold CCWD harmless from any and all liability, claim or expense whatsoever incurred by
or on behalf of that person or organization. All submitted material becomes the property of Contra
Costa Water District.
Insurance
CCWD has initiated an insurance compliance program. This program requires all companies providing
products and services to CCWD to have insurance coverage prior to the issuance of any contract. Once
the most responsive proposer has been established, that vendor will have until 15 days after selection
to provide all required insurance documents per the samples provided and register with CCWD's
insurance compliance tracking system, MyCOI. Failure to provide this insurance documentation will
result in CCWD considering this proposal or response to be unresponsive.
Page 2 of 4

Business License
Business licenses will be verified with the issuing agencies and references will be checked.
Prevailing Wage
Pursuant to Section 1770, et seq., of the California Labor Code, the successful proposer shall pay not
less than the prevailing rate of per diem wages as determined by the Director of the California
Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the
office of the Purchasing Officer, where copies will be made available during normal working hours to
any interested party upon request, or Proposers may prefer to obtain the current prevailing rate of per
diem wages directly from the website maintained by the California Department of Industrial Relations
(http://www.dir.ca.gov/dlsr/pwd/index.htm ).
Equal Employment Opportunity
Per District Administrative Procedure XII-4 entitled Equal Employment Opportunity; Prohibition of
Discrimination, Harassment, Retaliation, and Abusive Conduct, CCWD is an equal employment
opportunity employer. As such, CCWD employs, recruits, retains, promotes, evaluates, terminates, and
otherwise treats all employees, contractors, and job applicants on the basis of merit, qualification, and
competence, and without regard to any Protected Category under the Equal Employment Opportunity
Commission or the State of California Department of Fair Employment and Housing. CCWD does not
tolerate discrimination, harassment, retaliation, or abusive conduct by or against employment
applicants, employees, those not employed by, but working on behalf of CCWD, and/or members of the
public. Immediate and appropriate corrective action will be implemented as warranted for all such
misconduct. Administrative Procedure XII-4 is applicable to all employees and agents of CCWD with
whom an individual comes into contact in the workplace or a work-related situation. CCWD's policy can
be found at the following web address: https://www.ccwater.com/DocumentCenter/View/973/XII-4-
Equal-Employment-Opportunity-PDF.
The attached request for information requirements must be completed and provided by the
respondent. The information will be the basis for evaluation of cost between respondents and will be
the basis for actual charges for services performed under the terms of this contract. Submission of a
proposal and samples constitute acceptance of CCWD's Purchase Order Terms and Conditions
(Attachment C). Failure to indicate herewith any exceptions to the Purchase Order Terms and
Conditions shall forever waive any such exceptions.
Addenda
Any changes, additions, or deletions to this proposal will be in the form of written Addenda issued by
the Contra Costa Water District and posted to CCWD's website. CCWD will not be responsible for failure
of any prospective Vendor to receive such Addenda. All Addenda so issued shall become part of this
proposal.
Questions concerning Cold and Treated Water Meter Standardization should be directed to the CCWD
Purchasing Officer at ccwdpurchasingrequests@ccwater.com, referencing RFI #2633 and must be
Page 3 of 4

received by 4:00 p.m., Tuesday, February 17, 2026. Responses to all questions received by the due date
will be published on CCWD website as an Addendum to the RFI on Monday, March 9, 2026.
Best Value Award
CCWD specifically reserves the right to reject any or all proposal, to make any awards or any rejections
in what it alone considers to be in the best interest of CCWD, and to waive any irregularities in the
proposals. CCWD does not obligate itself to accept the lowest proposal and specifically reserves the
right to reject any or all proposal or CCWD will accept any proposal or combination of proposals
considered most favorable. CCWD reserves the right to hire a primary and secondary contractor in the
event the primary contractor cannot respond in a timely manner.
WHAT: Submit proposal on CCWD's Planetbids portal
accordance with the instructions in this Request for Information.
WHEN: 4:00 p.m., Thursday, March 19, 2026
WHERE: Contra Costa Water District, 1331 Concord Ave., CA. 94520
ATTENTION: Judy Phan, Purchasing Officer
Proposal should be prepared considering the information in the following attachments:
Attachment A - Scope of Work
Attachment B - Vendor Submission Form
Attachment C - Purchase Order Terms and Conditions
Sincerely,
Judy Phan
Purchasing Officer
Page 4 of 4

Attachment A
SCOPE OF WORK AND TECHNICAL REQUIREMENTS
CCWD (Contra Costa Water District) is soliciting meter samples for inclusion in an evaluation that will
identify and prioritize viable meter technologies for use in CCWD's treated water service area.
Participation in this evaluation will result in submitted meters being tested and ranked to inform
CCWD's treated water meter evaluation and standardization process.
Firms wishing to participate will submit 5/8" meters to be screened against CCWD's Minimum
Requirements and, if met, will then be moved forward for Performance Testing as defined herein. Only
products that meet CCWD's Minimum Requirements will continue through the Performance Testing
process. Firms selected for Performance Testing will be asked to provide annual pricing for 5/8" through
2" meter sizes starting with the five-year period FY27 through FY31. CCWD's standardization program
may continue for as many as five additional annualized periods based on annual options for renewal
through FY36 (2035), at CCWD's sole discretion. Optional renewals will take into consideration the
meters' ability to meet CCWD's current 25-year replacement program based on satisfactory test results
and performance, any manufacturer's proposed price increases, and compatibility with future
advanced metering infrastructure (AMI) technology requirements.
Submission Instructions
If interested, please provide a sample of a 5/8" positive displacement meter for evaluation and,
if available, a non-mechanical for consideration. Please send sample meter(s) no later than 4:00
p.m., Thursday, March 19, 2026, to:
Contra Costa Water District
C/o Meter Shop - Stores
Attn: Brett Drake
2333 Bisso Lane
Concord, CA 94520
FY26 RFI #2633
Cold and Treated Water Meter Standardization Page 1 of 2

Attachment A
In addition to a 5/8" meter for initial screening against the Minimum Requirements, vendors must
submit the following:
1. Completed Vendor Submission Form (Attachment B);
2. Technical specifications for each proposed meter model identified in the Vendor
Submission Form;
3. Test data demonstrating compliance with AWWA standards and manufacturer-
published accuracy curves;
4. Warranty terms and conditions;
5. Documentation of compatibility with advanced metering infrastructure;
6. References (list at least three utilities currently using the submitted meter models).
All Requests for Information submissions must be submitted electronically and upload on Planetbids no later than
4:00 p.m., Thursday, March 19, 2026.
FY26 RFI #2633
Cold and Treated Water Meter Standardization Page 2 of 2

Attachment B
Vendor Submission Form
Vendor Information
Company Name
Primary Contact Name
Title / Position
Phone Number
Email Address
Proposed Meter Model(s)
Provide complete details for each meter size being submitted for evaluation.
Meter Type
Model Name / (Mechanical / Non- AMI-Ready Warranty Length
Size Number Mechanical) (Y/N) (Years) List Price
5/8"
3/4"
1"
1-1/2"
2"
Required Attachments
* Technical specifications for each proposed meter model;
* Test data showing compliance with AWWA standards and accuracy curves;
* Warranty terms and conditions for the meter, register, and electronics;
* Documentation of compatibility with Advanced Metering Infrastructure (AMI);
* References - At least three utilities currently using the submitted meter models;
* Technology roadmap outlining plans for transition to non-mechanical meters (if available).
Technology Roadmap for Non-Mechanical Transition
Attach supporting documentation or describe below:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Certification and Signature
I certify that the information provided in this submission is accurate and complete to the best of my
knowledge.
Authorized Representative: Title: Date:
FY26 RFI #2633
Request for Information- Cold and Treated Water Meter Standardization Page 1 of 1

Attachment C
PURCHASE ORDER TERMS AND CONDITIONS
Compensation: By accepting this Purchase Order (P.O.), the Contractor/Vendor (Vendor) agrees to
receive and accept the prices shown as full compensation for furnishing all materials and for doing all
the work contemplated and embraced in the order; also for all loss or damage arising out of the nature
of the work aforesaid, or from the action of all elements, or from any unforeseen difficulties or
obstructions which may arise or be encountered in the prosecution of work until its acceptance by
Contra Costa Water District (CCWD) and for all risks of every description connected with the work; also
for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well
and faithfully completing the work and the whole thereof, in the manner according to the requirements
of CCWD's inspection.
Vendor shall state its discount terms on invoices. Delay caused by correction of errors and omissions
shall extend the discount period and shall be just cause for withholding settlement without loss of cash
discount by CCWD. This order or any payment due thereunder is not assignable by Vendor without
written approval of CCWD. Full payment shall be made for acceptance materials within 45 days after
receipt of invoice.
F.O.B: Unless otherwise specified, all shipments are Free-On-Board delivered to the location shown on
the Purchase Order. A copy of the receipted freight bill MUST accompany the invoice when freight is
authorized to be prepaid and added to invoice.
Substitutions: Substitutions, changes, and prices other than specified above must be authorized in
writing by CCWD.
Contract: The P.O., and any referenced attachments, including but not limited to the Addendum to
these Terms and Conditions, when accepted by Vendor, either in writing or shipment of all or any
portion of the material, or the commencement of performance of any portion of the services covered
hereunder, constitutes the entire contract between Vendor and CCWD concerning its subject matter;
and neither any contrary or additional conditions specified by Vendor nor any subsequent amendment
or supplement shall have any effect without CCWD's written approval.
Indemnification: Vendor shall indemnify, hold harmless and defend the Contra Costa Water District
(CCWD), and each of its officers, Directors, officials, employees, volunteers and agents from any and all
loss, claims, demands, liability, fines penalties, forfeitures, costs and damages (whether in contract,
tort or strict liability, including but not limited to personal injury, death at any time and property
damage) incurred by CCWD, the Vendor or any other person and from any and all claims, demands and
actions in law or equity (including reasonable attorney's fees and litigation expense), arising or alleged
to have arisen directly or indirectly out of performance of the contract. The Vendor's obligations under
the preceding sentence shall apply regardless of whether CCWD or any of its officers, directors, officials,
employees, volunteers, or agents are actively or passively negligent, but shall not apply to any loss,
liability fines, penalties, forfeitures, cost, or damages caused by the active negligence or by the willful
misconduct of the CCWD. If Vendor should subcontract all or any portion of the work to be performed
under this agreement, Vendor shall require each subcontractor to indemnify, hold harmless, and
defend the CCWD, its officers, Directors, officials, employees, volunteers, and agents in accordance with
the terms of the preceding paragraph.
Page 1 of 3

Attachment C
Contractor's Licensing Laws: All contractors shall be licensed in accordance with the laws of the State
of California.
Permits or Licenses: The Vendor shall procure all permits and licenses, pay all charges and fees and
give all notices necessary and incidental to the due and lawful prosecution of the work.
Taxes: Unless otherwise provided herein or required by law, Vendor assumes exclusive liability for, and
shall pay before delinquency, all sales, use, excise and other taxes, or charges of any kind now or
hereinafter imposed on or with respect to, or measured by the articles sold or material or work
furnished hereunder on the wages, salaries or other remuneration paid to persons employed in
connection with the performance of the P.O.
Prohibition of Discrimination, Harassment, Retaliation, and Abusive Conduct: Per District
Administrative Procedure XII-4 entitles Equal Employment Opportunity; Prohibition of Discrimination,
Harassment, Retaliation, and Abusive Conduct, the District is an equal employment opportunity
employer. As such, the District employs, recruits, retains, promotes, evaluates, terminates, and
otherwise treats all employees, contractors, and job applicants on the basis of merit, qualification, and
competence, and without regard to any Protected Category under the Equal Employment Opportunity
Commission or the State of California Department of Fair Employment and Housing. The District does
not tolerate discrimination, harassment, retaliation, or abusive conduct by or against employment
applicants, employees, those not employed by, but working on behalf of the District, and/or members
of the public. Immediate and appropriate corrective action will be implemented as warranted for any
and all such misconduct. Administrative Procedure XII-4 is applicable to all employees and agents of
the District with whom an individual comes into contact in the workplace or a work-related situation.
Safety: All equipment, materials, and services shall comply with all Federal, State, and local safety rules
and regulations including those imposed by the Occupational Safety and Health Administration
(OSHA), and all work performed on CCWD premises shall comply with the CCWD Contractor Safe
Practices Handbook.
Independent Contractor: Vendor is an independent Contractor/Supplier retained by CCWD to provide
goods and/or perform the work described herein. All personnel employed by the Vendor, including
subcontractors and personnel of said subcontractors approved by CCWD, are not and shall not be
deemed to be employees of CCWD. The Vendor and approved subcontractors shall comply with all State
and Federal laws pertaining to employment and compensation of their employees or agents, including
the provision of Worker's Compensation. CCWD shall not under any circumstances be liable to Vendor
for any person or persons acting for Vendor for any death, injury, property destruction, or damage
received or claimed relating to or resulting from the activities undertaken pursuant to this P.O.
Warranty: Vendor warrants that the goods specified in this P.O. shall be free from defects in design,
material, and workmanship. The goods specified in this P.O. shall not be deemed accepted until after
inspection within a reasonable time after arrival at the delivery location specified on the P.O. Vendor
warrants that the goods specified in this P.O. will be fit for the purposes for which they were sold to
CCWD.
Page 2 of 3

Attachment C
Attorney's Fees: If a lawsuit is filed to enforce the terms hereof, the prevailing party will be entitled to
an award of attorney's fees.
Prevailing Wages: Pursuant to Section 1773.2 of the Labor Code, a copy of which is on file with CCWD,
Vendors performing public work shall pay prevailing per diem wages.
Insurance: Vendors performing work for CCWD shall provide proof of insurance, in amounts not less
than those specified, for the following: Comprehensive General Liability $2,000,000 per occurrence;
Worker's Compensation: statutory coverage required; Commercial Auto Liability: $2,000,000 per
accident for bodily injury and property damage, endorsed for "any" auto. Please note that in addition
to the certificate of insurance, an endorsement must be provided to name the Contra Costa Water
District, its officers, agents, and employees as "Additional Insured". The certificate of insurance can be a
master certificate, to cover all work done during the year, or a single purpose certification to cover one
specific project/job.
Page 3 of 3