Facilities, Maintenance, and Transportation Supplemental
| Location: | Texas |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 20, 2026 |
| Agency: | Birdville Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 015-26 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Competitive Sealed Proposals |
| Status | Issued |
| Number | 015-26 (Facilities, Maintenance, and Transportation Supplemental) |
| Issue Date & Time | 2/13/2026 10:00:00 AM (CT) |
| Close Date & Time | 3/20/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/13/2026 12:00:00 AM (CT) |
| Notes |
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for
Facilities, Maintenance, and Transportation supplies, equipment, services
. Based on the {2024-2025} expenditure, the total estimated contract on an annual basis
$4,132,721
, the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy. This is a supplemental proposal that will not take the place of existing active RFCSP's, but allow for additional opportunities for the award of vendors within these categories.
CONTRACT TERM AND RENEWALS This proposal shall be effective from May 1st, 20 26 t h rough April 30th, 2027. The District and Proposer may, upon mutual consent, extend the contract for four (1) additional one-year periods (not to exceed a total of 5 years ) upon written request of the Proposer presented not later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5668 or by email
bisd.purchasing@birdvilleschools.net.
|
| Name | DENISE PANICE ASSISTANT DIRECTOR OF PURCHASING |
| Address |
8555 Airport Freeway
North Richland Hills, TX 76180 USA |
| Phone | (817) 547-5668 |
| Fax | |
| DENISE.PANICE@BIRDVILLESCHOOLS.NET |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9076630 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| Campus List 2025 - 2026.pdf (please login to view this document) | 2025-2026 Campus Locations | 122 KB | 338206 | 7201020 |
| BISD Standard Terms and Conditions (Updated April 2023).pdf (please login to view this document) | Standard Terms and Conditions | 270 KB | 338206 | 7201029 |
| 2025-26 Instructional Calendar-approved022725.pdf (please login to view this document) | Instructional Days | 364 KB | 338206 | 7201035 |
| fw9.pdf (please login to view this document) | W9 | 137 KB | 338206 | 7201040 |
| CIQ2021.pdf (please login to view this document) | Conflict of Interest | 48 KB | 338206 | 7201044 |
| 1295_With_Instructions and video help links.pdf (please login to view this document) | 1295 Instructions | 2.11 MB | 338206 | 7201049 |
Attachment Preview
015-26
Facilities, Maintenance, and Transportation Supplemental
Issue Date: 2/13/2026
Questions Deadline: 3/13/2026 12:00 AM (CT)
Response Deadline: 3/20/2026 02:00 PM (CT)
Contact Information
Contact: DENISE PANICE ASSISTANT DIRECTOR OF PURCHASING
Address: Purchasing
1
8555 Airport Freeway
North Richland Hills, TX 76180
Phone: (817) 547-5668
Email: DENISE.PANICE@BIRDVILLESCHOOLS.NET
Page 1 of 33 pages
Deadline: 3/20/2026 02:00 PM (CT)
015-26
Event Information
Number:
015-26
Title:
Facilities, Maintenance, and Transportation Supplemental
Type:
Request for Competitive Sealed Proposals
Issue Date:
2/13/2026
Question Deadline: 3/13/2026 12:00 AM (CT)
Response Deadline: 3/20/2026 02:00 PM (CT)
Notes:
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the
Birdville Independent School District (BISD) is soliciting competitive sealed
proposals for Facilities, Maintenance, and Transportation supplies, equipment,
services. Based on the {2024-2025} expenditure, the total estimated contract on an
annual basis $4,132,721, the catalog portion of this contract includes services and
items that are subject to the maximum purchasing limits established by CH Legal
and BISD Board Policy. This is a supplemental proposal that will not take the place
of existing active RFCSP's, but allow for additional opportunities for the award of
vendors within these categories.
CONTRACT TERM AND RENEWALS
This proposal shall be effective from May 1st, 2026 through April 30th, 2027. The
District and Proposer may, upon mutual consent, extend the contract for four (1)
additional one-year periods (not to exceed a total of 5 years) upon written request of
the Proposer presented not later than forty-five (45) days prior to the expiration of the
contract. The rates can be adjusted upward or downward based on the price change
specifications on the anniversary date if agreeable to the district. If agreement
cannot be reached, the contract is terminated at the end of the current contract
period.
An additional ninety (90) day transitional period shall be added to the end of the
contractual agreement if desired by the district. The contractual prices, terms and
conditions shall remain in force during the transitional period.
PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed
responses will be considered. The preferred method of delivery is through the e-bid
system; however, paper responses will be accepted in the Purchasing Department
prior to the due date and time. To receive a paper version, please contact
Purchasing via phone 817-547-5668 or by
email bisd.purchasing@birdvilleschools.net.
Ship To Information
Address: BISD Distribution Center
8641 Airport Fwy
North Richland Hills, TX 76180
Phone: (817) 547 x3950
Billing Information
Address: Accounts Payable
Accounts Payable
8555 Airport Fwy
North Richland Hills, TX 76180
Phone: 817 (547) 5638
Fax: 817 (547) 5548
Page 2 of 33 pages
Deadline: 3/20/2026 02:00 PM (CT)
015-26
Email: accounts.payable@birdvilleschools.net
Bid Attachments
Campus List 2025 - 2026.pdf
2025-2026 Campus Locations
BISD Standard Terms and Conditions (Updated April 2023).pdf
Standard Terms and Conditions
2025-26 Instructional Calendar-approved022725.pdf
Instructional Days
fw9.pdf
W9
CIQ2021.pdf
Conflict of Interest
1295_With_Instructions and video help links.pdf
1295 Instructions
View Online
View Online
View Online
View Online
View Online
View Online
Requested Attachments
2021 - 2022 W9
(Attachment required)
A blank version of this form can be found in the attachments tab.
Conflict of Interest
(Attachment required)
A blank version of this form can be found in the attachments tab.
Form 1295
Catalog/Price Sheet
CIO
Certificate of Insurance
Bid Attributes
1 Introduction
There are 89 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not
require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar
below (at the bottom of this list of attributes) in order to view the next page of Attributes.***
2 District Background Information
The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools
that will need to be serviced.
Birdville ISD is the fifth-largest school district in northeast Tarrant County, with more than 24,300 students. The
District’s 31 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland Hills,
Watauga, Colleyville and Fort Worth.
Additional information concerning the District may be obtained at www.birdvilleschools.net.
Page 3 of 33 pages
Deadline: 3/20/2026 02:00 PM (CT)
015-26
3 Must Attach
Make sure to upload all required documents and forms to the "Response Attachments" tab.
To attach documents to your response, after you have completed each one and saved them to your computer,
select the option "RESPONSE ATTACHMENTS". Then, click "New" (blue letters, top left). Then, "Select File", and
choose the document you need to attach. Enter a "Description" and then select "Save". Finally, select "Download"
to verify that you have attached the correct file.
4 Inquiries and/or Clarifications
Any questions pertaining to the solicitation procedures and/or specifications should be emailed to the Purchasing
Department contact person listed on the Event Details Tab on or before the question ending date. As of the
Issuance date of this solicitation and continuing until the final date for submission of responses, contact with BISD
employees or BISD Board Members, except for staff members of the Purchasing Department, is strictly prohibited.
All personnel representing BISD are specifically directed not to hold meetings, conferences or technical discussions
with any vendor for purposes of responding to this solicitation other than those pre-proposal meetings expressly
stated in the specifications. Any vendor found to be acting in any way contrary to this directive may be disqualified
from entering into any contract that may result from this solicitation.
5 Successful Solicitation Response Submittal
All responses must be SUCCESSFULLY submitted before the due date and time regardless of your organization's
ability to submit online. It is the supplier's sole responsibility to ensure that solicitation documents successfully arrive
before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web,
which is comprised of systems that are completely out of the District's control. It is highly recommended that the
suppliers allow themselves enough time to complete a successful submission.
6 Delivery Time/Specific Instructions
Deliveries will be accepted at the BISD Warehouse located at 8641 Airport Fwy, North Richland Hills, TX 76180
between 8:00 AM - 3:00 PM, Monday through Thursday with the exception of school holidays.
I agree
(Required: Check if applicable)
7 Selection Criteria
The District reserves the right to award this RFCSP to a single Proposer, multiple Proposers, each line item
separately, or in any combination it determines to be in the best interest of the District. If the Proposer chooses to
bid/propose “all or none” or is not agreeable to multiple or split awards, it must be noted on the
Deviation/Compliance attribute.
Regardless of the award of RFCSP hereunder, the District retains the right to purchase the same or similar
materials or items from other sources should it be determined that doing so would be in the District's best interest.
Based upon the proposal material submitted, the following criteria will be used in evaluation.
Extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit
price and the extension, the unit price will be considered to be the proposal.
Per Texas Education Code, Subchapter B, Sec. 44.031 (b) *ALL CONTENTS PROVIDED IN THIS
SOLICITATION, WILL BE CONSIDERED AS AN EVALUTION FACTOR
All catalog discount vendors and service vendors who receive an evaluation score of 70 points and above who
have completed all required documents will be recommended for award. Line item awards will be evaluated based
on highest rated vendor per line item.
EVALUATION FACTORS
PERCE
NTAGE
OF
POINTS
Page 4 of 33 pages
Deadline: 3/20/2026 02:00 PM (CT)
015-26
A. The Purchase Price - Fees and Associated Costs
51%
B. The reputation of the Proposer and the Proposer’s goods or services – Based on demonstrated
expertise and experience; references (availability of contract items, reliability of deliveries, condition of
delivered product and wholesomeness, accurate invoices)
20%
C. The quality of the Proposer’s goods or services – ability to perform all requirements and unique
abilities of the Proposer
1%
D. The extent to which the services meet the district’s needs (based on ability to meet delivery
schedule, lead time for orders, offer products specified)
22%
E. The Proposer’s past relationship with the District
5%
F. The impact on the ability of the district to comply with laws and rules relating to historically
underutilized businesses; "Federal Requirements for Procurement and Contractracting in compliance
1%
with the six affirmative steps."
G. The total long term cost to the District to acquire the Proposer’s goods or services
0%
H. For a contract for goods and services, other than goods and services related to
telecommunications and information services, building construction and maintenance, or instructional
materials, whether the Proposer or the Proposer's ultimate parent company or majority owner:
0%
a. has its principal place of business in this state; or
b. employs at least 500 persons in this state
I. Any other relevant factor specifically listed in the request for bids or proposals
0%
I agree
(Required: Check if applicable)
81
SECTION 1.0 - PROPOSAL REQUIREMENTS
9 Contract Administrator
All communications regarding this RFCSP must be coordinated through the BISD contract administrator. The
designated contract administrator during the RFCSP process shall be:
Denise Panice
Assistant Director of Purchasing
Birdville ISD
8555 Airport Freeway
North Richland Hills, TX 76180
Questions may be submitted through the Questions tab in Ionwave. Any written information given to one proposer
concerning a RFCSP will answered through Ionwave to all proposers via email. All questions and answers will be
published and provided to all potential proposers as soon as possible. Proposer shall have no contact with other
District staff or board members without permission from the designated contract administrator. Failure to adhere to
this requirement will result in disqualification of the Proposer from further consideration.
Page 5 of 33 pages
Deadline: 3/20/2026 02:00 PM (CT)
015-26
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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