REQUEST FOR QUALIFICATIONS/PROPOSALS PY 2025-26 ODOD Community Development Programs

Location:	Ohio
Posted:	Feb 27, 2025
Due:	Mar 19, 2025
Agency:	City of Sidney
Type of Government:	State & Local
Category:	A - Research and development U - Education and Training Services
Solicitation No:	15-2025
Publication URL:	To access bid details, please log in.

Bid Number:	15-2025
Bid Title:	REQUEST FOR QUALIFICATIONS/PROPOSALS PY 2025-26 ODOD Community Development Programs
Category:	Community Development
Status:	Open

Description:

The City of Sidney is accepting requests for proposals/qualifications for the PY 2025-26 ODOD Community Development Programs project until 4:00 p.m. on Wednesday March 19, 2025. For questions please contact Barbara Dulworth Community Development Director at For security reasons, you must enable JavaScript to view this E-mail address. .

Publication Date/Time:

2/27/2025 2:00 PM

Closing Date/Time:

3/19/2025 4:00 PM

Contact Person:

Barbara Dulworth Community Development Director at bdulworth@sidneyoh.com

Business Hours:

8:00 a.m. - 5:00 p.m.

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CITY OF SIDNEY

REQUEST FOR QUALIFICATIONS AND PROPOSALS

For

PY 2025-26 Ohio Department of Development

Community Development Programs

Response to be received at:

Office of Community Development Director

Attention: Barbara Dulworth, AICP

201 W. Poplar Street

Sidney, Ohio 45365

OR Adobe PDF submission to: bdulworth@sidneyoh.com (confirmation of electronic

submissions will be by reply e-mail within 24 hours of receipt)

Until 4:00 P.M. Wednesday, March 19, 2025

REQUEST FOR QUALIFICATIONS/PROPOSALS

The City of Sidney requests qualification statements and proposals (RFQ/RFP) from qualified

professional planning, community development, economic development, and/or other qualified

consulting firms to perform necessary functions for various Community Development programs,

including Allocation, Critical Infrastructure, Community Housing Impact & Preservation,

Neighborhood Revitalization, Residential Public Infrastructure, Economic Development, Target

of Opportunity (Community Development, Downtown Revitalization, and Planning), and any new

programs announced by Ohio Department of Development (ODOD) under CDBG/HOME/OHTF

programs.

All such proposals must be responsive to the Scope of Services section of this RFQ/RFP and must

meet the content of criteria as outlined herein. Responses to this RFQ/RFP will be used to select

a qualified firm to perform the required grant writing, planning, and grant

administration/implementation assistance needed by the City of Sidney. These services are

financed with federal Community Development Block Grant (CDBG) Program funds from the US

Department of Housing and Urban Development (HUD) as administered by ODOD.

Since the City of Sidney is seeking a professional service which may be available from several

qualified organizations, the City has elected to follow the competitive negotiation method of

procurement as provided in 24 CFR Part 85. Under this method, the City will receive qualifications

and proposals from interested parties until the designated date and time listed below.

The City of Sidney reserves the right to reject any and all proposals and to negotiate various details

of the proposals with the parties which have submitted them. If the City does negotiate any aspect

of the proposals with any of the parties, it will provide all parties an opportunity to negotiate on

the same point. The City reserves the right to select the specific issues on which it will negotiate

and will not negotiate any issues other than those it selects.

General Tasks to be performed by the selected consultant:

Scope of work may include grant writing, environmental review, A&E, planning, and related

services for these programs, including a fair housing component and coordination and/or data entry

on ODOD OCEAN system or other grant management software.

A contract will be executed between the selected consultant and the City of Sidney for a period

necessary to complete all the requirements of the Community Development Program, but in no

case to exceed thirty-six months.

Content of Proposal:

The City will review and evaluate the Statements of Qualifications/Proposals filed based on the

following content. Evaluation criteria includes but is not limited to:

PY25 CDBG Programs RFP/RFQ

City of Sidney

a. Specialized experience or technical expertise of the firm and its personnel in connection with

federal and state program requirements, especially as they relate to administrative, financial,

and monitoring requirements, including SAFE Act legislation; of the CDBG, HOME, and

other federal and state programs in the areas of housing, planning, and economic and

community development services to be provided and the complexity of the project(s).

b. Familiarity and experience in carrying out lead-based paint risk assessments and lead

clearances on 1-4 unit residential properties.

c. Past record of performance on contracts with the City and other clients, including quality of

work, timeliness, and cost control.

d. Capacity of the firm to perform the work within time limitations (taking into consideration

the current and planned future workload of the firm) and names of key staff who will be

working on the project.

e. Familiarity of the firm with the type of problems applicable to the project.

f. Date firm established and brief history of the firm.

g. Location of office(s) within the State of Ohio.

h. Project references related to the above areas.

i. Work plan and cost schedule based upon the various elements outlined in the Scope for the

PY25 CHIP program and PY25 CDBG Allocation program resulting in a total lump sum

fixed fee for the services during the contract period. The fixed fee will include all costs for

travel, postage, printing, photographs, and other expenses relating to the completion of the

project.

Should the City desire to apply for Critical Infrastructure, Neighborhood Revitalization, and

Targets of Opportunity grants, or other grant programs announced by ODOD, the City will

negotiate a separate fee with the selected consultant to undertake the preparation,

administration, and implementation of the project(s). This fee will be based in part on the

scope, scale, and complexity of the project. The fee shall not exceed the allowable cap

mandated by OCD.

SCOPE OF SERVICES:

Interested firms should provide the City with the following scope of service information:

1. PY 2025 Community Housing Impact & Preservation (CHIP) program:

a. Grant Application. Specified costs associated with the preparation and submittal of the

grant application, to include but not limited to: the completion of required/applicable

application forms, applicable documentation of the City’s Housing Advisory Committee

meetings, public hearings, budgets, administration/implementation (soft cost) summaries,

PY25 CDBG Programs RFP/RFQ

City of Sidney

income eligibility requirements, client- based and project specific-based activities, public

rehabilitation of emergency housing facilities, Habitat For Humanity projects, relocation

requirements, and fair housing activities. Consultant must provide the appropriate number

of copies of the application to ODOD and the City prior to the grant application due date.

b. CHIP Administrative Plan.

i. Preparation of environmental review requirements in compliance with the

requirements of 24 CFR Part 58.

ii. General administration services to include housing inspections, cost estimates,

lead-based paint services and bidding procedures.

iii. Program management including determination of applicant eligibility, change

orders, file maintenance and record-keeping requirements, compliance with stated

milestone requirements, and reporting requirements.

iv. Resolve owner/contractor issues.

v. Implementation of lead based paint hazard reduction requirements.

c. Fair Housing Program. Specified costs associated with the City of Sidney’s compliance

with the Fair Housing Requirements as outlined in the CDBG Grant Agreements between

the City and ODOD, to include:

i. Coordination of, preparation of appropriate documentation, and performance of

the required training sessions.

ii. Coordination of, preparation of appropriate documentation, and performance of

the required outreach activities.

iii. Preparation of annual fair housing analysis update, if required by ODOD.

iv. Provide instruction as needed, to the community’s Fair Housing Coordinator

regarding the fair housing complaint referral, processing, and coordination efforts

with the appropriate regional office of the Ohio Civil Rights Commission.

v. Preparation of final report of fair housing efforts for grant year suitable for State

Monitoring.

d. CHIP Implementation Plan. Specific costs associated with activities to be carried out

over the course of the program period and the designated responsibility of each of the

activities.

e. Post Grant Management. Activities which identify post-grant management requirements

the City must undertake.

f. Monitoring and Recordkeeping. Activities which identify monitoring and record-keeping

requirements the City must undertake.

PY25 CDBG Programs RFP/RFQ

City of Sidney

2. PY 2025 Formula Allocation Program

a. Environmental Review Record. Specified costs associated with the peparation of

environmental review requirements in compliance with the requirements of 24 CFR Part

58.

b. Fair Housing Program. Specified costs associated with the community’s compliance with

the Fair Housing Requirements as described in Section 1c(i-iv).

c. Project Implementation.

1. Home Repair Activity – Sewer Lateral Repair/Replacement. General assistance

with administration of home repair projects to include homeowner application

review, bidding, inspections, ODOD reporting and processing procedures.

2. General assistance with administration, bidding, and reporting for a second

activity, if needed.

3. PY 2025-26 Other CDBG Grant Programs

For ease of execution, should the City desire to pursue Economic Development, Critical

Infrastructure, Neighborhood Revitalization, Targets of Opportunity, other CDBG grants,

the City will negotiate a separate fee with the selected consultant to undertake the

preparation, administration, and implementation of the project(s). This fee will be based

in part on the scope, scale, and complexity of the project. The fee shall not exceed the

allowable cap mandated by ODOD.

PY25 CDBG Programs RFP/RFQ

City of Sidney

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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REQUEST FOR QUALIFICATIONS/PROPOSALS PY 2025-26 ODOD Community Development Programs

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