26-013 Design/Build: Engineering Design, Fabrication and Installation Services for Radio Tower

CITY OF PAWTUCKET
REQUEST FOR PROPOSALS
Bid #26-013
Design/Build: Engineering Design,
Fabrication and Installation Services for
Radio Tower
March 6, 2026

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
12.0 General Conditions - AIA Document A201
12.1 Addendum To General Conditions
13.0 Supplementary Conditions
14.0 Special Conditions
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C General Wage Rate Decision - Davis Bacon
Appendix D City of Pawtucket Standard Form of Agreement (Sample)

1.0 - Bid/Solicitation Information
Schedule
Pre- Bid Meeting & Site Tour: No Yes (Non-Mandatory)
Location: 10:00 am, March 17, 2026 - 240 Grotto Ave, Pawtucket, RI 02860
Requests for Further Information:
March 25, 2026 @ 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
Joe Morais - Senior Project Leader
E-mail: jmorais@pawtucketri.gov
Please reference the RFP / LOI number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline:
April 9, 2026 at 12:00 AM
Late submittals will not be considered.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Proposal # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bids shall be opened on April 9, 2026 at 4:00 PM at a scheduled purchasing board meeting
at 100 Freight Street, Pawtucket, RI
Bonds/Surety Required
Bid Bond: No Yes
Fidelity Bond: No Yes
Performance and Payment Bond: No Yes
The successful respondent will be required to furnish all insurance documentation as
outlined in the attached General Terms & Conditions of Purchase.
Bidder is required to provide a performance and payment bond as outlined in the City's
General Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not less
than one hundred percent (100%) of the bid price.
The successful bidder will be required to furnish all insurance documentation as outlined
in the attached Purchasing Rules & Regulations and General Terms & Conditions of
Purchase.

Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this RFP and to award
a contract based upon the results of those negotiations alone. Proposals found to be
technically or substantially non-responsive at any point in the evaluation process will be
rejected and not considered further. The City of Pawtucket may, at its sole option, elect
to require presentations(s) by bidders clearly in consideration for award.

2.0 - Instructions and Notifications to Bidders
* It is the vendor's responsibility to examine all specifications and site conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated RFP deadline.
* Prior to the proposal deadline established for this RFP, changes may be made to
a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the RFP deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
* The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket's Purchasing Office.
* At the time and place fixed for the opening of Bids, the Owner will cause to be
opened and publicly read aloud every Bid received within the time set for receiving
Bids, irrespective of any irregularities therein. Bidders and other persons properly
interested may be present, in person or by representative.
* It is intended that an award pursuant to this Request will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
* Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Request for Proposals shall be considered to be
public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,

without exception, and may be released for inspection immediately upon request
once an award has been made.
* Vendors are responsible for errors and omissions in their proposals. No such error
or omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and
minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this RFP shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
* Bids will be opened publicly at a regularly scheduled purchasing board meeting,
the date of which is the same as the RFP submission deadline provided in Section
1.0.
* Interpretations or Addenda: No oral interpretation will be made to any Bidder as
to the meaning of the Contract Documents or any part thereof. Every request for
such an interpretation shall be made in writing to the City of Pawtucket (hereinafter
called the "Owner"). Any inquiry received seven or more days prior to the date
fixed for opening of Bids will be given consideration. Every interpretation made to
a Bidder will be in the form of an Addendum to the Contract Documents, and when
issued, will be on file in the office of the Owner at least five days before Bids are
opened. In addition, all Addenda will be mailed to each person holding Contract
Documents, but it shall be the Bidder's responsibility to make inquiry as to the
Addenda issued. All such Addenda shall become part of the Contract and all
Bidders shall be bound by such Addenda, whether or not received by the Bidders.
* Each Bidder shall, upon request of the Owner, submit a detailed financial
statement on a form furnish by the Owner for that purpose. The Owner shall have
the right to take such steps as it deems necessary to determine the ability of the
Bidder to perform his obligations under the Contract and the Bidder shall furnish
the Owner all such information and data for this purpose as it may request. The
right is reserved to reject any Bid where an investigation of the available
evidence or information does not satisfy the Owner that the Bidder is qualified to
carry out properly the terms of the Contract.

3.0 - Overview
3.1 Project Overview
The City of Pawtucket is seeking design/build proposals for environmental, engineering,
design, fabrication, and installation of a 150' cellular radio tower to service our
emergency Fire and Police communications operations for the west side of the City.
Currently, the existing communications devices are secured to a smoke stack of an
abandoned incinerator located at the Pawtucket Transfer Station at 240 Grotto Ave.
This smoke stack is scheduled to be demolished in the near future. Therefore, the
relocation of a new tower to house the emergency cellular equipment is vital for the
continuation for public safety operations. The new tower's proposed location will be at
the same site at the Pawtucket Transfer Station, 240 Grotto Ave. The new tower
proposal shall be equipped to allow space to secure additional equipment for future
vendor consideration. The City reserves the right to request design changes prior to
final stamped civil plans.
4.0 - Scope of Work
General:
Conceptual designs, site assessments and technical specifications of major materials used for the tower
and the fence should be submitted with the Pricing Proposal.
All FINAL tower and foundation design and installation drawings and calculations shall be certified and
stamped by a State of Rhode Island Professional Engineer (P.E.). Complete and detailed tower stress
analysis showing loading considerations, tower weight, tower base reactions, allowable stresses, wind
resistance and maximum computed forces is required.
Grotto Ave. 150' Self-Support Tower Installation:
* Furnish & Install one (1) Tower Structure: 150ft Self-Supporting Tower.
* Provide Geotechnical services and report.
* Furnish and install four (4) PSA3 3' side arms with support brackets.
* Furnish and install one (1) TAM-2U Sliding Universal Tapered Pipe Mount.
* Install up to four (4) customer-provided omni antennas with support brackets.
* Furnish and install 4 (4) 7/8" foam coax cables, connectors, ground kits, and
polyphasers.
* Install one (1) Pawtucket-owned 2' microwave dish and existing public safety omni
antenna with support brackets, ODU, and surge arrestors
* Install two (2) CAT5e cable runs.

* Furnish and install a new commercial grade 50' x 50' x 8' chain link fence with
barbed wire and associated grounding.
* Furnish and install the waveguide ladder and new ice bridge for the outdoor-rated
radio cabinet.
* Provide proper restraints and grounding for the newly installed cables.
* Furnish and install one (1) entry port boot and cushion.
* Furnish and install a new H-Frame with a 6-gang meter stack and up to 175' +/- of
underground conduit and wire for the latest electrical service, assuming tying into
the existing utility pole on the street side.
* Relocate one (1) Pawtucket-owned 14KVA Generac liquid propane generator that
was removed from the 240 Grotto Ave stack and provide setup and testing.
* Provide and install conduit and wiring between the outdoor-rated radio cabinet and
the generator.
* Relocate one (1) Pawtucket-owned 200A service-rated ATS that was removed
from the 240 Grotto Ave smoke stack.
* Install one (1) Pawtucket-owned outdoor-rated radio cabinet and steel platform
removed from the 240 Grotto Ave smoke stack.
* Provide and install a 4'x8'x6" concrete pad for the generator.
* Provide and install a 4'x8'x6" concrete pad for a propane tank.
* Furnish and install crushed stone and weed fabric for a 50' x 50' compound.
* Provide concrete testing by a third-party testing company.
* Provide compaction testing by a 3rd party testing company.
* Provide and install a ground ring around the tower foundation, an outdoor-rated
radio cabinet platform, and a generator pad. Run ground leads out to the fence
corners and gates.
* Furnish and install one (1) ground test well inspection box.
* Perform a system sweep test on the new antennas and cables being installed.
* Perform path alignment.
* Complete FCC microwave path coordination and licensing paperwork.
* Complete the FAA-1A survey and paperwork.
* Provide CDs and RI128 ICCA/EFAs as needed for permitting.
* Provide electrical permit and building permit as needed & required.

* Site cleanup and photos.
240 Grotto Ave Demo Work:
* Remove the existing equipment radio cabinet, radio cabinet base frame, generator,
ATS, and associated wiring.
* Remove the existing 2' MW dish, ODU, Omni Antenna, 7/8" foam coax cable, and
cable restraints. (Note: Town to handle getting the propane tank and lines removed
along with the fencing.)
* Site cleanup and photos.
(Note: City of Pawtucket will be responsible for clearing all landscape interference that intrudes in the
Contractor's construction radius. This also includes any existing fence removal necessary that may
interfere with the Contractor's scope of work.)

4.1 Location
The location of the proposed tower installation is a 240 Grotto Ave, Pawtucket, RI
02860
Assessors Plat 58 - Lot 0012
4.2 General Requirements
4.2.1 Project Schedule
The owner (City of Pawtucket) is seeking to begin all preparations for construction
immediately following contract award. Bidders must demonstrate an approximate
substantial completion date following Contract Award Planning Boards approval to
final construction inspections in the pricing proposal in section 11.0 of this RFP.
4.2.2 Prevailing Wage Requirements
Bidders are advised that payment of the local prevailing wage, as established by the
Rhode Island Department of Labor and Training, is a requirement of this project, as
outlined in Appendix B. A copy of the current prevailing wage decision is included in
this document as Appendix C. Where a contract will be entered pursuant to
competitive bidding procedures, a modification, notice of which is published
on the Wage Determination web site at https://sam.gov/content/home; or in
the Federal Register less than 10 days before the opening of bids shall be
effective unless the agency finds that there is not a reasonable time still
available before bid opening to notify bidders of the modification and a report