083 - Pickup Truck Rental
| Location: | Ohio |
|---|---|
| Posted: | Mar 9, 2026 |
| Due: | Mar 16, 2026 |
| Agency: | City of Cleveland |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
083 - Pickup Truck Rental
File Number: 083
Closing Date: March 16, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email:
ghart@clevelandohio.gov
Attachment Preview
INVITATION TO BID
(This is not an order.)
Page 1 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Todd Alexander
216-420-8307
talexander@clevelandohio.gov
Procurement Folder
158101
RFB No.
RFB 4504 202600000000083
RFB Description
Pickup Truck Rental
RFB Closing Date/Time
March 16, 2026 3:00 PM
Department/Division Public Bid Opening Date/Time
4504
March 16, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description
Group/
Line#
Commodity Description
1 / 1 Monthly Truck Rental
Rental of Pickup Truck
Item Quantity/
UOM
Event Date
Service
Dates
From 2026-04-27
To 2026-09-25
Catalog
Discount
Bidder shall provide monthly rental of pickup trucks meeting the minimum requirements listed below:
2023 or Newer
Gas engine
Regular Cab
Automatic transmission
1/2 ton pickup
Gas engine manufacturer standard for this class
Minimum GVWR: 6,500 lbs or manufacturer standard for 1/2-ton pickup
8 ft. Cargo Bed Length
Prefer Rearview backup camera but not necessary
The total quantity provided shall be 4 (four) trucks
The rental period shall be 5 (five) consecutive months
* All mileage, telematics, delivery, pickup, fuel surcharges, environmental fees, and any other associated costs must be included in the
monthly rental rate.
* No additional charges will be accepted beyond the amount of the awarded purchase order.
* Any costs outside the scope of the purchase order will not be paid unless authorized by a written change order.
*City of Cleveland is self-insured
- Rental cost shall include delivery and pick up to:
City of Cleveland
4150 E. 49th
Cleveland OH 44105
Vendor to State Monthly rental rate per unit:______________________
Total rental cost shall not exceed the awarded value of purchase order.
INVITATION TO BID
(This is not an order.)
Page 2 of 3
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Todd Alexander
216-420-8307
talexander@clevelandohio.gov
Procurement Folder
158101
RFB Closing Date/Time
March 16, 2026 3:00 PM
RFB No.
RFB 4504 202600000000083
RFB Description
Pickup Truck Rental
Department/Division Public Bid Opening Date/Time
4504
March 16, 2026 3:00 PM
Awarded PO if any, shall not exceed $41,600.00
Ship To:
MOTOR VEHICLE MAINTENANCE
MOTOR VEHICLE MAINTENANCE
4150 EAST 49TH STREET, BLDG. #1
Cleveland, OH 44105
Vendor Response
Vendor Total Amount for Items
$
Vendor Response
Contract Amount
$
Vendor Total Amount for Services
$
Payment Discount Offer
%
Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
CITY OF CLEVELAND
Division of Purchases & Supplies
601 Lakeside Avenue
Room 128
Cleveland, OH 44114
INVITATION TO BID
(This is not an order.)
Page 3 of 3
Buyer: Gregory Hart
216-664-7076
ghart@clevelandohio.gov
Requestor: Todd Alexander
216-420-8307
talexander@clevelandohio.gov
Procurement Folder
158101
RFB Closing Date/Time
March 16, 2026 3:00 PM
RFB No.
RFB 4504 202600000000083
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY:
FED ID # / SSN #:
PHONE NO.:
EMAIL ADDRESS:
RFB Description
Pickup Truck Rental
Department/Division Public Bid Opening Date/Time
4504
March 16, 2026 3:00 PM
STATE:
FAX NO.:
ZIP CODE:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE:
DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO:
Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114
Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE:
Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.
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