Managed Print Services - Copiers
| Location: | Missouri |
|---|---|
| Posted: | Dec 25, 2025 |
| Due: | Jan 26, 2026 |
| Agency: | Springfield Public Schools |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 26-037 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 26-037 (Managed Print Services - Copiers) |
| Issue Date & Time | 12/23/2025 02:00:00 PM (CT) |
| Close Date & Time | 1/26/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 1/16/2026 02:00:00 PM (CT) |
| Notes |
In accordance with Section 165.211, RSMo., the Board of Education of The School District of Springfield R-12, hereinafter referred to as the District, is requesting proposals from qualified Offerors for the services listed herein. Offerors must respond online utilizing the e-bid system. (Emailed/faxed copies will not be accepted.)
UNLESS OTHERWISE DIRECTED ANY QUESTIONS REGARDING SOLICITATION MUST BE DIRECTED TO THE BUYER OF RECORD THROUGH THE E-BIDDING SYSTEM FOR THIS SOLICITATION. CONTACTING DISTRICT STAFF OTHER THAN THE BUYER OF RECORD VIOLATES POLICY AND IS STRICTLY PROHIBITED. No late responses will be accepted. All correspondence that takes place through the e-bidding system will be incorporated as part of the resulting agreement including but not limited to Questions and Answers, Responses to Questions, and any associated addenda. |
| Name | Michelle Bentley, CPPO, NIGP-CPP, CPPB |
| Address |
1458 E. Chestnut Expressway
Springfield, MO 65802 USA |
| Phone | |
| Fax | |
Bid Documents
| Document name | Format | ||
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Bid Invitation
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Acrobat / PDF | BINVAVL | 8790114 |
Bid Attachments
| File Name | Description | File Size | ||
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| PO Terms and Conditions 07.2025.pdf (please login to view this document) | PO Terms and Conditions Rev 07.25 | 68 KB | 329528 | 6806293 |
| Substitute_W9 Plus.pdf (please login to view this document) | Substitute W-9 Plus Form: The District's Business Services Department will not accept a standard W-9 form. Please complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or deviations may deem your response as non-responsive. | 484 KB | 329528 | 3477925 |
| FELONY_CONVICTION_NOTIFICATION_FORM (1).pdf (please login to view this document) | Felony Conviction Notification Form: Please complete the form as provided and upload here. Exceptions and/or deviations must be noted in the attribute section of this solicitation. In the event these instructions are not followed any exceptions and/or deviations are submitted here they will not be considered or accepted even if your firm is issued an award. Please note taking exceptions and/or deviations may deem your response as non-responsive. | 75 KB | 329528 | 3477939 |
| FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT.pdf (please login to view this document) | Federal Work Authorization Program Affidavit: Please complete the form as provided and upload here. Do not include any additional documentation with the form, including but not limited to additional terms and conditions, quotes, etc. Any exceptions and/or deviations must be noted in the attribute section of this solicitation | 84 KB | 329528 | 3735164 |
| General Contract Requirements RFP WITH RENEWALS.pdf (please login to view this document) | General Contract Requirements RFP WITH RENEWALS | 238 KB | 329528 | 6799624 |
| Evaluation Criteria 2 Draft.docx (please login to view this document) | Evaluation Criteria 2. Please complete this form and upload under response attachments. The response needs to stay in the format attached and the response should be added under each question. Any additional information included or uploaded will not be considered in the evaluation of the RFP. | 34 KB | 329528 | 7099112 |
| Copier Information (location, type, count).xlsx (please login to view this document) | District Copier Information (model, location) | 28 KB | 329528 | 7108542 |
| 26-037 SCOPE OF WORK - MANAGED PRINT SERVICES - COPIERS - FINAL.pdf (please login to view this document) | ***SCOPE OF WORK*** | 641 KB | 329528 | 7109008 |
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See also
...Project: Digital Copier Based Multi-Function Equipment Ref. #: 26-023 Type: ITB Status: Open ...
Jackson County, Missouri
Bid Due: 6/16/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.