Clear Roads - Updated Techniques in Clearing Different Interchange Configurations...

Location:	Minnesota
Posted:	Nov 5, 2025
Due:	Dec 16, 2025
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	A - Research and development
Publication URL:	To access bid details, please log in.

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State of Minnesota

REQUEST FOR PROPOSAL (RFP)

PART A: INSTRUCTIONS AND CONTENT

Clear Roads - Updated Techniques in Clearing Different Interchange Configurations and

Other Geometric Layouts

MnDOT Contract Number: 1060855

Date Posted: 11/04/2025

1. Responses must be received not later than 2:00 PM, Central Time, 12/16/2025. Late responses will not be

considered.

2. This document is available in alternative formats for persons with disabilities by calling Michael Friberg at 651-

366-4683 or for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-

627-3529. For other information on disability rights and protections, contact MnDOT’s Americans with

Disabilities Act (ADA) Coordinator.

3. As of July 1, 2025, certain terms are unenforceable in state contracts. See Session Laws, 2025 Regular Session,

Chapter 39, Article 2, Sec. 45.

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the State are representative of our Minnesota communities

and include businesses owned by minorities, women, veterans, and those with substantial physical disabilities.

Creating broader opportunities for historically under-represented groups provides for additional options and

greater competition in the marketplace, creates stronger relationships and engagement within the State’s

communities, and fosters economic development and equality.

To further this commitment, the Department of Administration operates a program for Minnesota-based small

businesses owned by minorities, women, veterans, and those with substantial physical disabilities. For additional

information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

SPECIAL NOTICE: This is a request for proposal. It does not obligate MnDOT to award a contract or complete the

proposed program, and MnDOT reserves the right to cancel this RFP if it is considered in its best interest.

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TABLE OF CONTENTS

Request For Proposal Content

SECTION 1 - INSTRUCTIONS TO RESPONDERS ......................................................................................................... 4

SECTION 2 - SUMMARY OF PROJECT SCOPE ............................................................................................................ 5

SECTION 3 – PROPOSAL INSTRUCTIONS AND ADDITIONAL INFORMATION ............................................................. 6

SECTION 4 – PROPOSAL CONTENT & SUBMISSION.................................................................................................. 8

SECTION 5 – EVALUATION PROCEDURE AND CRITERIA ..........................................................................................13

SECTION 6 – TERMS & GENERAL REQUIREMENTS ..................................................................................................14

Request For Proposal Required Forms and Declarations (see PART B, posted seperately)

1. Attachment 1: Responder Declarations

2. Attachment 2: Exceptions to MnDOT's Terms and Conditions

3. Attachment 3: Responder Forms

a. Conflicts of Interest Checklist and Disclosure Form

b. Resident Vendor Form

c. Federal Disclosure Form to Report Lobbying (Standard Form-LLL)

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SECTION 1 – INSTRUCTIONS TO RESPONDERS

Steps for

Completing Your

Response

Follow the steps below to complete your response to this RFP:

Step 1: Read the solicitation documents and ask questions, if any

Step 2: Write your Proposal and complete the required Forms in Part B of this RFP

Step 3: Submit your Proposal

Incomplete

Submittals

A Proposal must be submitted along with any required additional documents. Incomplete

Proposals that materially deviate from the required format and content may be rejected.

How to Ask

Questions

STEP 1 – READ THE SOLICITATION DOCUMENT & ASK QUESTIONS, IF ANY

The Instructions for Questions and Answers section is in this link to Section 3.

The contact person for questions is:

Michael Friberg, Contract Administrator

Consultant Services

Michael.friberg@state.mn.us

How to Write

your Response

Where to Send

Your Response

The MnDOT Contract Number and RFP title must be included in the subject line of the email

Questions must be emailed to the contact by 2:00 p.m. Central Time on 11/25/2025.

Other personnel are not authorized to answer questions regarding this RFP.

STEP 2 – WRITE YOUR RESPONSE

The Proposal Content section is in this link to Section 4. Prepare a written response and supply

all requested content. Proposals must address the requested information and documents

detailed in Section 4 or be disqualified as non-responsive.

All Proposals submitted in response to this RFP will be public information under the Minnesota

Data Practices Act, Minnesota Statutes Chapter 13 once the evaluation process is complete.

Make sure to review and sign your Proposal and include all necessary Part B Attachments.

STEP 3 –SUBMIT YOUR RESPONSE

Proposals must be electronically submitted to:

Michael Friberg, Contract Administrator

Michael.friberg@state.mn.us

Include the MnDOT Contract No. 1060855 and Clear Roads - Updated Techniques in Clearing

Different Interchange Configurations and Other Geometric Layouts in the subject line of the

email. You must copy: ProfessionalTechnicalContractForms.dot@state.mn.us on the email.

Proposals must be received not later than 2:00 PM, Central Time, on 12/16/2025. Late

responses will not be considered.

You will receive a confirmation email from MnDOT after submission. If you do not, please

email the Contract Administrator above to ensure your response was received.

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By signing and submitting a Proposal, you are making a binding legal offer for the period of

time listed here. This Condition of Offer is discussed in more detail in the Terms & General

Requirements section, in this link to Section 6 (13).

SECTION 2 –SUMMARY OF PROJECT SCOPE

1. Project Overview and Goals

This project has been developed by Clear Roads. Clear Roads is an ongoing pooled fund research project aimed at

rigorous testing of winter maintenance materials, equipment and methods for use by highway maintenance crews. Clear

Roads will fund and oversee the contract for this project in coordination with MnDOT. For more information, visit

www.clearroads.org.

MnDOT requests responses for this Clear Roads project to document the best practices in clearing snow from four to six

different interchange and intersection layouts and provide training videos / animations and additional training materials

on the subject. There are numerous pass sequences that snow and ice professionals can use to clear a given snow route,

intersection, or interchange configuration. Having a resource that provides guidance on the most efficient and effective

means for snow removal, while utilizing common equipment setups, will help agencies better train their operators,

justify the purchase of specialized equipment, manage resources, and improve service levels to the motoring public.

This project will involve researching and documenting current snow removal practices used by transportation agencies

to determine the most efficient best practices for clearing the four to six identified interchange and intersection

geometries. The selected vendor will produce training videos / animations and associated training materials that

showcase these practices, which will aid in training and help improve winter operations. These videos / animations and

training materials should supplement the ten interchanges completed as part of Clear Roads Project 14-03.

2. Scope of Work and Deliverables

The primary goal of this project is to document and produce training materials that showcase the most efficient

practices to properly clear various interchange and intersection layouts. CR 14-03 laid the groundwork for this project,

which will build upon those initial efforts.

Investigators will develop videos / animations and associated training materials for four to six new (beyond those

addressed in CR 14-03) types of intersections and interchanges (such as a Continuous Green T-Intersection, Restricted

Crossing U-Turn and new roundabout types). The new videos / animations should be similar and supplemental in style

and content to the ten videos / animations produced as part of CR 14-03. Each video / animation should include:

1. Title for the intersection/interchange layout (with runtime).

2. An animated overhead view of the layout showing truck maneuvers required to clear the

interchange/intersection.

3. Supplemental video shots of plow trucks clearing each type of geometry should be included. Clear Roads can

help identify existing footage available from media outlets.

4. Narration and appropriate subtitles for each technique.

Investigators will develop a one-page reference card for each of the interchange / intersection layouts, showing the

overhead view of the geometry, along with other visual and written instructions on how to clear that type of

intersection / interchange. Investigators will also develop a supplemental Practice Manual section and PowerPoint

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presentation for trainers to use that complement the videos / animations and reference cards and reinforce the key

techniques for each interchange.

Anticipated Deliverables

The following is a list of deliverables expected to be provided by the successful responder:

1. Kick-off teleconference at the start of the project to review project tasks and goals and discuss the plans for all of the

tasks.

2. Check-in teleconferences with Clear Roads to review deliverables as appropriate.

3. Survey of Clear Roads member states to identify four to six interchange / intersection geometries to be studied for

optimal clearing techniques and the states that use the identified geometries. Review survey questions with the Clear

Roads subcommittee prior to distribution. The task deliverables will be draft survey questions and a draft survey analysis

to be finalized after subcommittee review.

4. Follow-up interviews / meetings with states that employ the four to six interchanges / intersections identified to

determine optimal clearing techniques. The task deliverable will be a draft summary of techniques and insights to be

finalized after subcommittee review.

5. An outline and script for each type of interchange / intersection in chapter format. Clear Roads will review / approve

prior to moving onto the next task.

6. A video/animation, a one-page reference card and supplement to the Practice Manual for one of the intersections /

interchanges to be finalized after review by the Clear Roads subcommittee.

7. A video/animation, a one-page reference card and supplement to the Practice Manual for each of the remaining

intersections / interchanges to be finalized after review by the Clear Roads subcommittee.

8. Virtual webinar to present project findings including a PowerPoint presentation for trainers to use that complements

the videos / animations and reference cards and reinforces the key techniques for each interchange. The investigator

will provide the draft versions at least two weeks in advance of the webinar. The investigator should also assume there

will be some additional time required after the presentation to gather and incorporate feedback for final acceptance.

9. Quarterly Reports that provide documentation of progress should be submitted to the Clear Roads Technical Advisory

Committee (TAC) at the end of each quarter of the year (March 31, June 30, September 30, December 31) for the

duration of the contract.

While not required on a pass/fail basis, demonstration of the following desired skills will be taken into consideration

when rating responders’ qualifications and experience.

1. Experience as a videographer, or in video production and graphic design.

2. The research team should include at least one person with knowledge and experience related to winter road

maintenance operations.

3. Experience developing and analyzing surveys and conducting interviews.

4. Demonstrated ability to develop training products for non-technical audiences.

5. Ability to synthesize information and produce working documents and graphic presentations for a particular audience

to understand.

3. Additional Tasks or Activities.

Responders are encouraged to propose additional tasks or activities if they will substantially improve the results of this

Project. These items must be separated from the required items on the cost proposal required under this RFP.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Clear Roads - Updated Techniques in Clearing Different Interchange Configurations and Other Geometric Layouts

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