BSH - Lower-level renovation

Request for Qualifications (CM at Risk Contract)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name BSH - Lower-level renovation Response Deadline 07/09/2026 2:00 PM local time
Project Location Brain and Spine Hospital (0372) Project Number OSU-230598
City / County Columbus / Franklin Project Manager Vanessa Brown
Owner The Ohio State University Contracting Authority The Ohio State University
Delivery Method CM at Risk Prevailing Wages State
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
Submit the Statements of Qualifications (Form F110-330) via email to BSH_-Backfill_Neuro_Oncology.01_Selection@docs.e-
builder.net. In the subject line, include the project number and name for the RFQ you are responding to. See Section G of this
RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Vanessa Brown at brown.1410@osu.edu with the project number and
name included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the
OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio State University Wexner Medical Center is requesting qualifications from interested Construction Managers to
assist the James in the preconstruction and construction renovation of the existing "lower level" at University Hospital -
Pavillion (formerly Brain & Spine Hospital). The lower level (10,000SF) currently supports programs for Radiation
Oncology and Theranostics.
The project vision focuses on creating a patient-centered environment that improves operational flow, efficiency, and staff
collaboration while supporting long-term program growth. Key priorities include specialized infrastructure and enhanced
safety measures for the Nuclear Pharmacy, Imaging, Radiation Oncology and Theranostics Clinic. The design will provide
a welcoming experience for patients through wayfinding, privacy, comfort and streamlined care. Patient and staff
experience will be improved through the development of a centralized and dedicated waiting and check-in area,
streamlined workflow, and upgraded support spaces.
The primary objectives include the following:
1. Installation of two (02) LinAc machines.
a. Modifications to existing vault spaces to accommodate new machines, including shielding.
b. Modifications to existing MEP requirement to support new machines, including trenching.
2. Add Radiation therapy exam rooms and associated needs.
a. Changing rooms.
b. Exam rooms.
c. Team room.
d. Infrastructure upgrades to accommodate radiation therapy.
3. Add Nuclear Pharmacy.
a. Space for receiving and shipping.
b. Space for dispensing.
c. Install MEP and infrastructure upgrades to accommodate Nuclear Pharmacy.
4. Relocate existing SpectCT location and prepare for installation of one (01) new SpectCT.
a. Install MEP and infrastructure upgrades to support SpectCT.
5. Expand existing Theranostic clinic.
a. Infusion rooms with private patient toilets.
b. Nurse station.
c. Infrastructure upgrades to accommodate the clinic, including shielding.
6. Provide shared core workspace for staff.
a. Support rooms including conference room, restroom, breakroom, and storage.
b. Radiation Safety presence.
Professional design services have been acquired by the Contracting Authority under a separate contract. The A/E is
currently developing SD documents.
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The Program of Requirements ("POR") has been developed as a part of this project by the Architect/Engineer ("A/E") and
will be provided to shortlisted CM-R firms for review.
All aspects of the project and related issues will be implemented and operated consistent with the Contracting
Authority/Owner's policies and procedures.
This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio
State University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the
BIM expertise capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery
Standards can be accessed via the OSU FOD website: BIM Project Delivery Standards.
The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in
Section 2 of the Ohio State University BIM Project Delivery Standards.
Design BIM Use Case Required A dditional Notes
2.3.1.1. Model Authoring - Design Intent BIMs (Required for the X
Architectural team and the Engineering team)
2.3.1.2. Model Authoring - Design Intent BIMs (Required for the
architectural team, preferred for the engineering team)
2.3.2. Existing Conditions Documentation/Modeling X
2.3.3. Program of Requirements (PoR) Validation X
2.3.4. Site Design
2.3.5. Model Based User Group Meetings/Reviews X
2.3.6. Sustainability (Energy Modeling/Simulation and
Performance)/ Design Simulation/Analysis
2.3.7. Clash Prevention X
2.3.8 Quantity Schedule
Construct BIM Use Case Required A dditional Notes
2.4.1. Model Authoring - Trade Coordination BIMs X
2.4.2. Model Authoring - Shop/Fabrication BIMs
2.4.3. Clash Detection X
2.4.4. Model-based Scheduling (Sequencing/Simulation)
2.4.5. Model-based Estimating (Quantification/Cost Estimating)
2.4.6. Site Analysis Planning
The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in
Section 4 of the Ohio State University BIM Project Delivery Standards
Deliverable Required
BIM Execution Plan X
Design Intent BIMs X
Revit Model Rule Set Results X
Interim Architectural and Structural X
Conformed Design Intent BIMs
Project Base Point X
Conformed Design Intent BIMs X
Interim Asset Worksheet X
Final Asset Worksheet X
This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of
meeting this prerequisite and is responsible to support their subcontractors to meet this requirement. The Asset Tagging
Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website
(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;
Building Information Modeling (BIM).
B. Scope of Services
The project and construction budget as listed in this RFQ is estimated.
The project has been approved for design and preconstruction services only. This request is for Construction Manager at
Risk ("CM") to assist with preconstruction to establish the schematic design concept and begin design development. The
university may amend the CM contract upon approval for construction documents, bidding, construction contract
administration and post-construction services.
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The selected Construction Manager at Risk, as a portion of its required Scope of Services and prior to submitting its
proposal, will discuss and clarify with the Contracting Authority/Owner, the breakdown of the Agreement detailed cost
components, to address the Owner's project requirements and refine the project schedule. Participate in the Encouraging
Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: provide
constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,
and Construction Document stages; develop and maintain estimates of probable construction cost, Target Value
Budget/Target Value Design, project schedules, and construction schedules; lead and manage the Subcontractor
Prequalification and Bidding process, Construction and Closeout Stage.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at Construction Manager at Risk
Agreements.
The selected CM will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7 and 10.3.8.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
The project team (Owner / A/E / CM) will be required to utilize e-Builder, the University's Project Management System, for
all compatible services required by the University.
The preconstruction and construction services are generally described below. Subcontracts including but not limited to
Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using
a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be
based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the A/E and the CM. The
Contracting Authority/Owner shall have access to all books, records, documents and other data in the CM's possession
related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.
Preconstruction Services: The CM will work cooperatively with the Contracting Authority/Owner, A/E, and Project Team,
and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price
(GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, Target Value
Budget/Target Value Design, and preconstruction planning throughout the preconstruction stages. When the drawings
and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the
"Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design
elements and the A/E's statement of intended scope with respect to such incomplete elements (the "Design Intent
Statement"). Contingent upon the Contracting Authority's approval of the GMP, the parties will enter into an amendment to
the Agreement establishing the Contract Sum ("GMP Amendment"). If the proposed Contract Sum exceeds the Project
Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek
proposals from other firms for completion of the Project.
Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,
compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,
and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All
subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority
reserves the right to approve the CM's selection of subcontractors and any supplemental terms to the form subcontract.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-
Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
The CM will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which
incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,
as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The CM is responsible for all costs incurred
related to compliance with these policies.
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For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Experience with CM(R) Project Delivery Method and understanding of the CM(R) role.
2. Demonstrate the ability to provide accurate estimates for all disciplines.
3. Experience with similar Medical Center experience with Nuclear Medicine and Radiation Oncology.
4. Experience working with multiphase construction in an occupied healthcare environment.
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must have been completed by the Construction Management Firm.
C. Funding / Estimated Budget
Total Project Cost $31,000,000.00 State Funding $0.00
Construction Cost $12,100,000.00 Other Funding $31,000,000.00
D. Anticipated Schedule E. EDGE Participation Goal
CM Preconstruction Services Start 08 / 26
Percent of the CM's total compensation
Construction Stage Notice to Proceed 03 / 27 excluding CM's Contingency* 5.0%
Substantial Completion of all Work 05 / 28
*Preconstruction Stage Compensation plus Contract Sum
CM Services Completed 07 / 28 minus CM's Contingency
F. Evaluation Criteria for Selection
Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications
(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-
based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal ("RFP") that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage
fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority
containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project
schedule.
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority/Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an
opportunity to ask the Contracting Authority/Owner questions in an individual setting to help the firms prepare their
responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-
proposal meetings.
At the pre-proposal meeting, short-listed firms will be required to submit the completed Contractor Pre-Work Evaluation
form, available here https://fod.osu.edu/resources, under the section titled "Construction Site Safety Requirements."
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting
Authority/Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key
personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be
prepared to discuss with specificity the firm's capacity to conduct this work in compliance with the timetable, budget and
EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the
interviews.
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Selection Schedule: Tentative schedule is subject to change.
Qualifications Due July 09, 2026
RFP issued to the Short-Listed Firms July 21, 2026
Proposals Due August 06, 2026
Interviews August 11, 2026
Selection of CM August 14, 2026
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
Interested firms are required to address their BIM project delivery experience and how they will implement Building
Information Modeling ("BIM") on the project by documenting:
* The ability for the entire team to effectively collaborate and share models and data.
* Each discipline's model manager and their relevant experience.
* How the CM will support a subcontractor that does not have sufficient BIM experience to meet the above
expectations.
Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the CM's team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the CM's Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The Intent to
Contract and to Perform form is again required at the Fee Proposal stage.
If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
G. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at Procurement Forms.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm's name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the "print" feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer. Also, please insert the project number and name in the email subject line.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and
subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following
information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals
which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.
Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.
1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the
Project.
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Request for Qualifications (CM at Risk Contract) continued
2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget
(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the
construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's
current limits of liability for commercial general liability, employer's liability, business automobile liability, and
professional liability insurance.
3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the
Project.
a. The project team (Owner / AE / CM) will be required to utilize eBuilder, the University's Project
Management System, for all compatible services required by the University. Please comment on
incorporating this system into your construction services and in conjunction with your prescribed corporate
project management systems, if any.
4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a
competitive process and, if so, the nature of the work and capability to self-perform.
5. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the
Project.
6. Scheduling: Demonstrated track record of performance of managing projects to the original schedule.
Firms are requested to identify professional registrations, memberships and credentials including but not limited to:
LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and
construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the
F110-330 form.
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CM at Risk Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name BSH - Lower-level renovation Proposer Firm
Project Number OSU-230598 City, State, Zip
Selection Criteria Value Score
1. Primary Firm Location and Workload (Maximum 10 points)
Less than 125 miles 5
a. Proximity of firm to project site 125 miles to 250 miles 4
More than 250 miles 2
Less than $10,000,000 5
b. Amount of contracts awarded by Contracting
$10,000,000 to $20,000,000 4
Authority in previous 24 months
More than $20,000,000 3
2. Primary Qualifications (Maximum 40 points)
Experience / ability of project manager to
a. Project management lead 0 - 10
manage scope / budget / schedule / quality
Experience / ability to effectively administer
b. Project administration lead 0 - 10
project controls and processes
Experience / ability of technical staff to Max =
c. Technical staff 0 - 10
develop accurate estimates and schedules 30
Experience / ability of field representative to
d. Construction administration staff 0 - 10
identify and solve issues during construction
3. Key Consultant Qualifications (Maximum 10 points)
Experience / ability of key consultants to
a. Key consultants 0 - 5
perform effectively and collaboratively
One point for every 2 percent increase in
b. Proposed EDGE-certified Consultant participation* Services compensation** over the EDGE 0 - 5
participation goal
4. Overall Team Qualifications (Maximum 10 points)
Less than 4 sample projects 1
Max =
a. Previous team collaboration 4 to 6 sample projects 2
3
More than 6 sample projects 3
LEED projects 2
b. OSU Sustainability Standards or LEED*** project Max =
OSU Sustainability Standards project
experience 2 2
experience
Training and knowledge 0 Max =
c. BIM project experience
Direct project experience 3 3
Clarity of responsibility / communication
d. Team organization 0 - 2
demonstrated by table of organization
5. Overall Team Experience (Maximum 30 points)
Past performance as indicated by
a. Previous team performance 0 - 10
evaluations and letters of reference
Less than 3 projects 0 - 3
b. Experience with similar projects / delivery methods 3 to 6 projects 4 - 6
More than 6 projects 7 - 10
Performance in completing projects within
c. Budget and schedule management 0 - 5
original construction budget and schedule
Less than 3 projects 0 - 1
d. Knowledge of Ohio Capital Improvements process 3 to 6 projects 2 - 3
More than 6 projects 4 - 5
* Must be comprised of consulting firm(s) and NOT the lead firm - For more information on scoring this and
other criteria refer to the OFCC website under Procurement Forms.
** Preconstruction Stage Compensation plus Contract Sum minus Subcontracted Work, Self-performed Subtotal
Work, and CM's Contingency
*** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute
Notes: Evaluator:
Name
Signature Date
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