HVAC Contractor - Annual Contract

PURCHASING DIVISION
Charlotte County Administration Center
18500 Murdock Circle
Port Charlotte, Florida 33948-1094
Telephone (941) 743-1378
Facsimile (941) 743-1384
SEPTEMBER 21, 2026
TO: PROSPECTIVE BIDDERS
RE: BID 20260673 HVAC CONTRACTOR - ANNUAL CONTRACT
BID DUE DATE: SEPTEMBER 30, 2026, ADDENDUM NO. 1
Bidders are hereby notified that this addendum shall be made a part of the above-named proposal and contract documents.
The following is issued to modify, and/or clarify the proposal and contract documents. These items shall have the same force and effect as
the original Bid and contract documents, and Bids to be submitted on the specified date shall conform with the additions, deletions and
revisions as listed herein.
QUESTIONS AND ANSWERS:
Q1. The bid package identifies the types of HVAC and refrigeration systems covered but does not include an equipment inventory
or equipment capacities. Could you please provide any available current asset list or equipment schedule showing:
Facility and equipment location Cooling capacity or tonnage Refrigerant type
Equipment type Heating capacity Building automation or control system
Manufacturer and model number Voltage and phase Any equipment exceeding 25 tons
If a complete inventory is not available, please advise whether the County can provide an approximate size range for the equipment
covered by this contract.
A1. The County has over a thousand pieces of HVAC equipment of various sizes and capacity. The information below is an overview
of what needs to be serviced under this Contract:
a. Capacity is from 4,000 BTUs to 60 tons (720,000 BTU's)
b. Refrigerants include but is not limited to: R134A, R-22, R410A, R404, R407C, R454B, and R-32
c. 120-480 high voltage devices both single and 3 phase
d. Testing of actuators, transducers, and other various sensors 2V-30V both AC and DC
e. Distech control systems, ALC control systems, along with other proprietary manufacturer control systems Trane, Diakin, AAON,
Mitsubishi
f. Gas boilers and dehydration units range from 500, 000 to 1.5 million BTU
g. Low temp refrigeration from -20 degreesF - 0 degreesF
h. Medium temp refrigeration from 38 degreesF - 50 degreesF
i. Comfort cooling, CRAC units, and server cooling systems from 60 degreesF - 75 degreesF
Q2. Will a Class B license be acceptable for any portion of the annual contract when each assigned system remains within the Class B
tonnage and heating-capacity limits.
A2. Certified HARV Class A, Certified Mechanical, Registered HARV Class A, or Registered Mechanical are the only licenses that are
acceptable as a prime Contractor for this Contract.
Q3. If a Class A or Mechanical license is mandatory for the prime contractor, can the vendor participate as an approved HVAC
subcontractor for work within our Class B scope.
A3. A Class A Contractor can subcontract to a Class B Contractor but not vice versa.
This addendum is binding and is to be considered as if contained within the original quote documents of Bid No. 20260673. Bidders are
required to acknowledge receipt of this addendum on their Bid Forms.
Thank you.
________________________________
Kimberly A. Corbett, C.P.M., CPPB
Senior Division Manager - Purchasing
KAC/ss