Contract Labor for Park Board of Trustees

PARK BOARD OF TRUSTEES
OF THE CITY OF GALVESTON (PARK BOARD)
REQUEST FOR PROPOSALS (SEALED BIDS)
RFP Reference Number: RFP CZM20260908
Project Title: Contract Labor for Park Board of Trustees
Sealed Proposal Closing Date: October 6, 2026 @ 2:00 pm CST
Submittal: One (1) Original, One (1) Electronic Copy
Contact: Larry Jackson, Director of Coastal Zone Management
601 Tremont, Suite 201, Galveston Texas 77550
ljackson@galvestonparkboard.org or 409-797-5105
No Proposals submitted after the above deadline will be accepted.
Key Event Schedule:
RFP Release Date September 8, 2026
Written Questions Due September 22, 2026 @ 5:00 pm CST
Questions Answered and Posted to Website September 25, 2026 @ 5:00 pm CST
Bids Due to and Opened by Park Board October 6, 2026 @ 2:00 pm CST
Anticipated Park Board of Trustees Meeting October 27, 2026 @ 1:30 pm CST
Anticipated Award Date Shortly After October 27, 2026

Contract Labor for Park Board of Trustees
REQUEST FOR PROPOSALS (Sealed Bids)
SCOPE OF SERVICES
The Park Board of Trustees of the City of Galveston (Park Board) is requesting Proposals with the intent
of Contracting for the services of Contract Labor for Park Board of Trustees, Galveston Texas 77550.
All questions shall be in writing, submitted to: ljackson@galvestonparkboard.org. Questions are due
September 22, 2026, on or before 5:00 pm CST. Responses will be answered after the question deadline
in the form of an Addendum and posted on the Park Board website. No responses will be given to
questions submitted after the deadline. Questions submitted outside of Larry Jackson, Director of
Coastal Zone Management, will not be answered and any communication with another Department prior
to award by Park Board will disqualify the proposal.
Sealed invitations to bid must be submitted in writing to Larry Jackson, Director of Coastal Operations,
Park Board of Trustees, 601 Tremont, Suite 201, Galveston, Texas 77550, no later than 2:00 pm CST on
October 6, 2026. Clearly mark your submission "Contract Labor for Park Board of Trustees". Proposals
will be opened immediately after at 601 Tremont, Galveston, Texas 77550. Proposals delivered via email
or facsimile will not be accepted.
Contract Terms
The Park Board will issue a base three (3) year contract with two (2) one (1) year extensions at the sole
discretion of the Park Board. Extensions shall automatically occur unless cancellation notice is issued
from the Park Board to the service provider. The Park Board reserves the right to cancel this agreement
at any time with 30-day notice.
Submittal Ranking
The Park Board reserves the right to award a contract based on the overall value to the agency. Value will
be determined by looking at: companies experience being able to provide service, references for like
customer bases, submission packet and price. While the cost of this service is a primary focus, the
selected service provider will demonstrate their abilities, capacities, and experience while being budget
minded. Review of submissions will be evaluated using the below-weighed value system:
50% - hourly rate of pay
25% - experience in providing service
25% - Submission packet and references
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Scope of Work
The Park Board of Trustees of the City of Galveston (Park Board) seeks as-needed contract labor services
to supplement Park Board staff and meet peak operational demands.
During the previous year, the Park Board utilized approximately 4,000 contract labor hours. The primary
period of service is anticipated to be March through October; however, services may also be requested
from November through February based on operational needs, special circumstances, weather events,
increased responsibilities, or other unforeseen demands. The number of hours required may fluctuate,
and the Park Board does not guarantee a minimum or maximum number of hours.
Contract laborers are not required to possess a valid driver's license. The selected service provider shall
maintain appropriate employment policies and procedures to ensure personnel report to work drug-
free, fit for duty, and prepared to perform assigned work safely and professionally. The contract service
provider shall ensure local, state and federal compliance with their agency and workers provided to the
Park Board during the duration of this contract.
General Tasks
Contract laborers may be assigned general labor duties including, but not limited to:
* Handling, emptying, and servicing trash receptacles
* Hand-picking litter and debris
* Cleaning Park Board vehicles
* Performing minor paint touch- ups
* Collecting and removing driftwood and debris
* Other similar general labor duties as assigned
Prohibited Tasks/Items
Contract laborers shall not:
* Operate Park Board vehicles
* Operate Park Board equipment or machinery
* Perform work requiring trade-specific or specialized skills
* Wear clothing that is unprofessional (sole discretion of the department manager)
* Act in an unprofessional manner that bring discredit to the Park Board
Park Board- Provided Items
When personnel are working on-site, the Park Board will provide:
* Water
* Ice
* Supplies and materials necessary to complete assigned work
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Reporting Location and Transportation
The primary reporting location will be:
2902 Church Street, Galveston, TX 77550
Work assignments will generally begin and end at this location. Contract laborers are responsible for
providing their own transportation to and from the reporting location.
Work Schedule
Services may be required Monday through Sunday. Typical work hours are expected to begin at
approximately 6:00 a.m. and end between 12:00 p.m. and 2:00 p.m., depending on operational needs.
Work schedules, crew sizes, and the number of labor hours requested will be determined by the Park
Board based on operational requirements. Services will be requested on an as-needed basis and can be
outside of the "typical" wok hours.
Pricing
Pricing shall be provided as a single, all-inclusive hourly rate per contract laborer. The hourly rate shall
include all costs associated with providing the labor, including wages, payroll taxes, insurance,
administrative costs, transportation obligations, overhead, and any other expenses incurred by the
service provider in fulfilling the requirements of the contract.
Other Requirements
* The bid shall include no more than (3) three references of recent projects including a description
of work performed and your firm's role in the project. Preference should be given to those
projects completed within the State of Texas and more specifically in Galveston County.
* Bidder shall submit all Park Board required documentation included in this package;
* Bidder shall use, complete and submit the provided bid tab with their submittal, including a
completed electronic copy of the excel file;
* Bidder has visited the site and become familiar with and is satisfied as to the general, local and
site conditions that may affect cost, progress, performance, or furnishing of the Work.
* Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that
may affect cost, progress, performance and furnishing of the Work.
* Bidder has correlated the information known to Bidder, information and observations obtained
from visits to the site, reports and drawings identified in the Contract Documents and all
additional examinations, investigations, explorations, tests, studies and data with the Contract
Documents.
* Bidder has given OWNER written notice of all conflicts, errors, ambiguities or discrepancies that
Bidder has discovered in the Contract Documents and the written resolution thereof by OWNER
is acceptable to Bidder, and the Contract Documents are generally sufficient to indicate and
convey understanding of all terms and conditions for performing and furnishing the Work for
which this Bid is submitted.
* This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm
or corporation and is not submitted in conformity with any agreement or rules of any group,
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association, organization or corporation; Bidder has not directly or indirectly induced or solicited
any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person,
firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for
itself any advantage over any other Bidder or over OWNER.
* The Park Board reserves the right to waive any formality and to reject any and all bids, or to
accept any bid which in its opinion is the most responsive. Bids received after the requested
date and time will not be accepted. Incomplete documentation will not be accepted.
THE REMAINING PAGE IS INTENTIONALLY BLANK
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Required Bid Tabulation Format (excel format provided and must be turned in with electronic copy)
RFB -
CZM20260908
Contract Labor Services
Hourly
Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate
10/1/26 to 10/1/27 to 10/1/28 to 10/1/29 to 10/1/30 to
Item Description 9/30/27 9/30/28 9/30/29 9/30/30 9/30/31
General Laborer $ $ $ $ $
Hourly Rate shall be the total cost per hour for services
rendered.
There shall be no additional fees.
The Park Board does not guarantee a minimum or maximum use of the
contract.
All contract terms and conditions apply.
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE PACKAGE
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GENERAL INFORMATION
1. Introduction
A. Project Overview: The Park Board of Galveston (OWNER) is requesting Bids/Proposals with
the intent of Contracting for the services contained in Scope of Services.
B. Questions: Following are contacts for questions as identified.
i. Scope of Service Questions: All questions related to the scope of services should be
submitted in writing to the contact person(s) noted in Scope of Services.
ii. Replies: Responses to inquiries which directly affect an interpretation or effect a
change to this RFP will be issued in writing by addendum and posted to the Park Board
website. All such addenda issued by the Park Board prior to the submittal deadline
shall be considered part of the RFP. The Park Board shall not be bound by any reply to
an inquiry unless such reply is made by such formal written addendum.
iii. Acknowledgement of Addenda: The Respondent must acknowledge all addenda by
signing and returning such document(s) or by initialing the appropriate area of the
Qualification document or the submittal will be marked non-responsive.
C. Notification of Errors or Omissions: Respondents shall promptly notify the Park Board of any
omissions, ambiguity, inconsistency, or error that they may discover upon examination of
this RFP. The Park Board shall not be responsible or liable for any errors and/or
misrepresentation that result from the submittal which are inadvertently incomplete,
ambiguous, inconsistent, or obviously erroneous.
D. Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who
seek to contract or enter into an agreement with the Park Board, are required by Texas Local
Government Code, Chapter 176, to file a conflict-of-interest questionnaire (FORM CIQ)
which is found in Appendix C. The form must be filed with the Park Board no later than seven
(7) days after the date the person or business begins contract discussions or negotiations
with the Park Board, or submits an application, response to a Request for Qualification or
Bids/Proposals, correspondence, or other writing related to any potential agreement with
the Park Board. If no conflict exists, the offeror must mark the form Not Applicable or NA
and return with the packet.
E. Disclosure of Interested Parties Form 1295: A person or business, who enters into a contract
with the Park Board, meeting the conditions according to Texas Local Government Code Sec.
2252.908, is required to file Form 1295 with Texas Ethics Commission. This form is not
required unless there is a contract between the vendor and the Park Board. Do not submit
this form unless you receive an award letter from the Park Board.
2. Contact Information
Mailing & Physical Address: Park Board of Trustees of the City of Galveston
601 Tremont, Suite 201, Galveston, Texas 77550
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Point of Contact Email Address: Identified on the Cover Page
3. General Information
A. Tax Exempt Status: Park Board purchases are exempt from State Sales Tax and Federal Excise
Tax. Park Board will furnish Excise Tax Exemption Certificate upon request.
B. Public Inspection of Bids/Proposals: The Park Board strictly adheres to the Texas Public
Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing
statutes, regulations, and laws regarding the disclosure of RFP information. Qualification
Documents are not available for public inspection until after the contract is awarded. If the
Respondent has notified the Park Board, in writing, that the Qualification Document contains
trade secrets or confidential information, the Park Board will generally take reasonable steps
to prevent disclosure of such information, in accordance with the Public Information Act.
This is a statement of general policy only, and in no event shall the Park Board be liable for
disclosure of such information by the Park Board in response to a request, regardless of the
Park Board's failure to take any such reasonable steps.
C. All Respondents are hereby put on notice that if the Respondent is awarded a contract for
procurement of goods or services, the Park Board is entering into that contract in its
governmental capacity, and not a proprietary capacity.
D. The Park Board is required to verify, that company does not do business with Iran, Sudan, or
any Foreign Terrorist Organization, pursuant to Texas Government Code, Chapter 2252,
Section 2252.152, and Section 2252.153.
4. RFP Withdrawals and/or Amendments
A. RFP Withdrawal: The Park Board reserves the right to withdraw this RFP for any reason.
B. RFP Amendments: The Park Board reserves the right to amend any aspect of this RFP by
formal written Addendum prior to the submittal deadline and will endeavor to notify all
potential Respondents that have notified the point of contact of their intent to submit, but
failure to notify shall impose no obligation or liability on the Park Board.
5. Estimated Quantities/Non-Exclusivity/Right to Reject
The Park Board does not guarantee to purchase any minimum or maximum quantity. This
procurement is not exclusive, and the Park Board reserves the right to purchase from other
vendors during the term of any agreement with Respondent(s).
6. Submittal Requirements
A. Submittal Packet - How to submit: All Bids/Proposals must be submitted in person or by mail
at the addresses in Section 2, above. No submittal will be accepted electronically, either by
fax or email. Bids/Proposals submitted electronically will be marked non-responsive.
Submittals shall be sealed and marked clearly with the Request for Bids/Proposals number,
Request for Bids/Proposals name, closing date, and time, on the outside of the package or
envelope. Unidentifiable Bids/Proposals will be unopened and marked as non-responsive.
If selected, Respondent(s) will be required to enter into agreement with the Park Board in a
form substantially similar to the proposed same agreement attached to this RFP and
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incorporated for all purposes.
B. Submittal Packet - Required Contents: All items in this RFP are considered part of the
Bids/Proposals package. Submittals must include the package in its entirety; signed in the
appropriate places by an authorized representative of the company with an original
signature. Bids/Proposals not including all the above will be considered non-responsive. A
Submittal requires an Original signed document along with any other copies or media source
as indicated on the cover page. If requested, please mark the Submittals "Original" and
"Copy" and label the media source (preferred media is a jump/thumb drive). If requested,
please submit the original and correct number of copies indicated on the title page, or
Submittal will be marked "non-responsive". Offerors must submit their Bids/Proposals on
the forms provided herein, otherwise, it will be marked non-responsive.
The contents of Respondent's Submittal Packet, at the Park Board's discretion, will become
part of the parties' agreement. Failure to accept such terms may result in the cancellation
of an award. By submitting a proposal, Proposer warrants and represents that they have
become fully acquainted with the conditions, facts and circumstances related to providing
the services/products required under this RFP. Failure or omission to acquaint oneself with
same shall in no way relieve Proposer with this requirement under any ensuing agreement.
C. Submittal Deadline: The deadline for submittal of Bids/Proposals shall be as identified on the
title of the Request for Bids/Proposals. It is the Offeror's responsibility to have all
Documents, including Addenda, correctly submitted by the submittal deadline. No
extensions will be granted, and no late Submittals will be accepted.
D. Bids/Proposals Received Late: Respondents are encouraged to submit their Bids/Proposals
as soon as possible. The time and date of receipt recorded by Park Board Reception or
designee shall be the official time of receipt. The Park Board is not responsible for late
submission regardless of the reason. Late Submittals will not be considered under any
circumstances.
E. Alterations or Withdrawals of Proposal Document: Any submitted Bids/Proposals may be
withdrawn, or a revised Proposal substituted prior to the submittal deadline. Documents
cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline.
F. Document Format: Responses should not be overly long or exceed thirty (30) pages in
length, not including appendices or attachments, and should be formatted as follows: 8 12 "
x 11" paper, 12-pitch font size, and single-sided. Items such as resumes DO NOT count
against the page limit. If complete responses cannot be provided without referencing
supporting documentation, such documentation must be provided with the response, with
specific references made to the section tab number, page, and/or paragraph where the
supporting information can be found. Responses are to be prepared in such a way as to
provide a straightforward, concise delineation of capabilities to satisfy the requirements of
the solicitation.
G. Questions and Responses: Questions regarding Bids/Proposals must be addressed to the
Point of Contact identified in the request. The question deadline is noted on the cover page
under Key Event Schedule. Responses will be answered after the question deadline in the
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form of an Addendum. No responses will be given to questions submitted after the
deadline. Questions submitted outside of the identified Point of Contact will not be
answered and any communication with a User Department prior to award by Park Board of
Trustees may disqualify a vendor from being considered for award.
H. Pre-Proposal Conferences: The date and time of a pre-proposal conference, if necessary,
will be found on the cover page under Key Event Schedule.
I. Validity Period: Once the submittal deadline has passed, any document shall constitute an
irrevocable proposal to provide the commodities and/or services set forth in the Scope of
Services at the price(s) shown in the Proposal Document. Such proposal shall be irrevocable
until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a
contract has been awarded by the Park Board.
7. Evaluation and Contract Award
A. Evaluation and Contract Award Process: An award of a contract to provide the goods or
services specified herein will be made using competitive sealed Bids/Proposals, in
accordance with Chapter 252 of the Texas Local Government Code and with the Park Board's
purchasing policy. The Park Board shall select the Responder(s) who is determined to
provide the best value to the Park Board. The Park Board will evaluate all Submittals to
determine best value for the award of the contract, applying the anticipated evaluation
factors set forth herein and emphasis to be placed on each factor as identified in the Scope
of Services. A variety of factors may be used in the evaluation of the submitted
Bids/Proposals for this project. The Park Board may, at its option, conduct discussions with
or accept Submittal revisions from any reasonably qualified Respondent in compliance with
Chapter 252. Discussions may not be initiated by the offerors. These discussions will be
limited to issues and topics brought forth by the Park Board. Any attempt by respondent
or vendor at deviating from the issues and topics to discuss other issues and topics
concerning the Request for Bids/Proposals brought forth by the Park Board shall be
grounds for disqualification. Vendors shall not contact any Park Board personnel during the
Request for Bids/Proposals process without the express permission from the Park Board's
designated Point of Contact for this request. The Park Board may request best and final
offers from Proposers and/or conduct interviews of any finalists as determined by the Park
Board.
B. Correspondence: All correspondence relating to this Request for Bids/Proposals, from
advertisement to award, shall be sent to the Park Board's designated Point of Contact for
this request. All presentations and/or meetings between the Park Board and the vendor
relating to this Request for Bids/Proposals shall be coordinated by the Park Board's
designated Point of Contact for this request. The Park Board reserves the right to
determine which submittal(s) provides the Park Board with the best value and which will be
in the Park Board's best interest.
C. Completeness: If Documents are incomplete or otherwise fail to conform to the requirements
of the RFP, the Park Board alone will determine whether the variance is so significant as to
render the Submittal non-responsive.
D. Ambiguity: Any ambiguity in the Submittal Document as a result of omission, error, lack of
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