INDEPENDENT ENTITY SERVICES FOR PHA-OWNED PBV UNITS

Location:	Connecticut
Posted:	Aug 14, 2026
Due:	Aug 24, 2026
Agency:	New Britain Housing Authority
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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NEW BRITAIN HOUSING AUTHORITY | PROCUREMENT

NEW BRITAIN HOUSING AUTHORITY

REQUEST FOR PROPOSALS

Independent Entity Services for PHA-Owned PBV Units

Mount Pleasant Phase I — 63 Units

Procurement Information

RFP Number

Issue Date

Questions Due

Proposal Due

Contract Term

Maximum Five-Year Amount

Submission

Procurement Contact

Details

NBHA-RFP-2026-RAD-26-CCC-2608

August 14, 2026

August 19, 2026

August 24, 2026

Three-year base term plus two one-year options

$100,000, subject to annual appropriations and option exercise

Electronic PDF to laurawoodie@censereconsultingllc.com

Laura Woodie, Project Manager, 203-390-5630

New Britain Housing Authority • 16 Armistice Street • New Britain, Connecticut 06053

Late proposals will not be considered. Respondents are responsible for confirming receipt in

accordance with the submission instructions.

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NEW BRITAIN HOUSING AUTHORITY | PROCUREMENT

1. Invitation and Procurement Overview

The New Britain Housing Authority (“NBHA”) invites qualified public or private entities to submit

proposals to serve as the HUD-approved Independent Entity for Mount Pleasant Phase I, a 63-unit

redevelopment in which NBHA will retain an ownership or controlling interest and administer Project-

Based Voucher assistance. The selected firm will perform the independent functions required for PHA-

owned PBV units, including rent determinations, rent reasonableness, inspections, construction-

completion review, and related HUD coordination.

NBHA intends to award one professional-services contract for an initial three-year term with two

additional one-year options. Exercise of each option is solely at NBHA’s discretion and is subject to

satisfactory performance, continued need, funding availability, and any required approvals.

1.1 Procurement Standard

This solicitation is intended to provide full and open competition consistent with NBHA procurement

policies, 2 C.F.R. Part 200, applicable HUD requirements, and Connecticut law. Award will be made to

the responsible respondent whose proposal is most advantageous to NBHA, considering price and the

evaluation factors stated in this RFP. This procurement is for professional services and does not

constitute an invitation for sealed bids.

1.2 Governing Requirements

• 24 C.F.R. Part 983, including §§ 983.57, 983.103, 983.156, and 983.301–983.305, as amended.

• Applicable RAD requirements and HUD notices governing PHA-owned PBV and RAD-PBV units.

• 2 C.F.R. §§ 200.317–200.327 and Appendix II to Part 200, as applicable.

• NBHA’s Procurement Policy and HCV Administrative Plan.

• HUD-required forms, certifications, and contract provisions applicable to the final award.

2. Project Background

Mount Pleasant Phase I is being developed through a RAD/Section 18 conversion strategy. The

completed project is expected to contain 63 PBV-assisted dwelling units under a single project-based

assistance structure. NBHA will hold an ownership or controlling interest in the project ownership entity

while also administering the voucher assistance. Because of this relationship, NBHA may not perform

the required independent-entity functions for the PHA-owned units.

Project characteristic

Current information

Project

Mount Pleasant Phase I

Location

New Britain, Connecticut

Units

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NEW BRITAIN HOUSING AUTHORITY | PROCUREMENT

Assistance

RAD/Section 18 blend; anticipated PBV assistance

Development activity

Redevelopment/new construction or rehabilitation, as documented by NBHA

Anticipated contract structure Three-year base plus two one-year options

Anticipated commencement

Upon contract execution and HUD approval of the Independent Entity

NBHA will provide the selected firm with the final unit mix, utility allowances, proposed rents, financing

and conversion documents, development schedule, applicable PBV selection documentation, inspection

schedule, and other records reasonably required to complete the assignment.

3. Scope of Services

3.1 Mobilization and HUD Approval

• Conduct an organizational conflict review covering NBHA, the ownership entity, developer,

management agent, consultants, lenders, investors, and other relevant parties.

• Execute a joint NBHA/Independent Entity certification establishing the parties’ autonomous

relationship and unbiased performance.

• Provide qualifications, organizational information, insurance evidence, contacts, and supporting

materials required for HUD approval.

• Participate in coordination with the HUD Connecticut Office of Public Housing and respond

promptly to requests for clarification.

• Do not perform an independent-entity function until HUD approval is obtained or NBHA

confirms that separate HUD approval is not required for that function.

3.2 Initial Rent and Rent-Reasonableness Determinations

• Review the proposed PBV rent schedule, bedroom distribution, utility responsibilities, applicable

utility allowances, FMRs/SAFMRs, RAD rents, OCAF provisions, and regulatory rent caps.

• Identify and document adequate comparable unassisted units for each materially distinct

assisted unit type.

• Evaluate location, quality, size, unit type, age, amenities, housing services, maintenance,

utilities, accessibility features, and other material comparability factors.

• Determine the initial reasonable rent and initial rent to owner for each applicable unit category.

• Prepare a written, auditable determination describing methodology, sources, adjustments,

comparables, conclusions, and effective date.

• Furnish the final determination to NBHA and any HUD office or party required by applicable

rules.

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NEW BRITAIN HOUSING AUTHORITY | PROCUREMENT

3.3 Annual Rent Adjustments

• Review owner requests for annual rent adjustments and all supporting documentation.

• Calculate applicable OCAF adjustments and confirm that adjusted rents do not exceed

reasonable rent or another applicable cap.

• Perform new or updated rent-reasonableness testing whenever required by regulation, HUD

guidance, the HAP contract, or a material market/project change.

• Provide written rent determinations in time for NBHA to process each annual adjustment

without delay.

• Maintain an auditable record of data sources, calculations, approvals, and effective dates.

3.4 Inspections

• Perform all independent inspections required for the PHA-owned PBV units under current

NSPIRE or successor standards.

• Complete initial/pre-HAP inspections for all contract units when required, together with

common-area, building-exterior, site, and systems observations within the applicable inspection

protocol.

• Perform required periodic, turnover, complaint, emergency, quality-control, and reinspection

work assigned under the contract.

• Issue clear electronic reports identifying deficiencies, severity, correction deadlines,

photographs when appropriate, and pass/fail status.

• Communicate life-threatening or severe deficiencies immediately to designated NBHA and

owner contacts.

• Confirm correction of deficiencies and maintain inspection records in a form suitable for HUD

review.

3.5 Development Completion Review

• Review the owner’s evidence and work-completion certification for development activity.

• Review certificates, architect certifications, approved plans, permits, occupancy documentation,

inspection results, accessibility information, and other evidence required by 24 C.F.R. Part 983.

• Conduct site visits or additional inspections reasonably necessary to determine completion.

• Determine and document whether the units are complete and eligible for HAP-contract

execution.

• Identify unresolved conditions and verify their correction before issuing final approval.

3.6 Additional Independent-Entity Functions

• Review the PBV project-selection process if required; identify any RAD or other waiver

applicable to that review.

• Determine whether to approve any proposed substantial improvement during the HAP-contract

term when required.

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NEW BRITAIN HOUSING AUTHORITY | PROCUREMENT

• Provide technical assistance concerning Independent Entity functions without assuming NBHA’s

discretionary or fiduciary responsibilities.

• Attend remote meetings and up to two in-person meetings annually when requested.

• Respond to HUD monitoring, audit, or file-review questions relating to the contractor’s work.

3.7 Deliverables and File Standards

Deliverable

Minimum timing

Conflict review and joint certification

Within 10 business days after notice to proceed

Initial work plan and information request

Within 10 business days after notice to proceed

Initial rent determination

Within 15 business days after receipt of complete information

Inspection report

Within 2 business days; urgent deficiencies reported immediately

Reinspection report

Within 2 business days

Completion determination

Within 10 business days after receipt of complete evidence and

required site review

Annual OCAF/rent determination

At least 30 days before the requested effective date, provided

complete information is timely supplied

Annual activity summary

Within 30 days after each contract-year end

All deliverables must be provided electronically in accessible PDF format, with supporting spreadsheets

or data files in native format when appropriate. The selected firm must retain records for the period

required by the contract, 2 C.F.R. § 200.334, HUD rules, and any longer applicable retention period.

4. Minimum Qualifications

A proposal will be considered responsive only if the respondent demonstrates all of the following:

• At least five years of experience administering, advising on, or reviewing HUD HCV, PBV, RAD-

PBV, or comparable rental-assistance programs.

• Completion of at least three comparable PBV or RAD-PBV assignments during the past five

years, including at least one assignment involving PHA-owned units or HUD-approved

Independent Entity functions.

• Demonstrated ability to perform PBV rent-reasonableness determinations and establish

contract rents.

• Demonstrated inspection capacity under NSPIRE or the inspection standards applicable when

services are performed.

Mount Pleasant Phase I — Independent Entity Services | Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

INDEPENDENT ENTITY SERVICES FOR PHA-OWNED PBV UNITS

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See also