Notice to Respondents: Request For Proposal WCSD-26-006 for Elevator Service and Maintenance

Request for Proposal

This Request for Proposal (RFP) is being issued to solicit proposals from qualified and  experienced Respondents to enter into a Master Agreement to provide Elevator Equipment, Service, Testing, Preventive Maintenance Repair and for the Waukee Community School District.

1. Introduction/Purpose

As the third-largest school District in Iowa, Waukee Community School District (Waukee CSD) serves more than 2,500 staff and more than 14,000 students from Clive, Urbandale, Waukee, and West Des Moines.  Waukee CSD is one of Iowa’s fastest-growing Districts with a diverse and expanding student and staff population. The District is committed to exceptional educational opportunities, operational excellence, and strong community partnerships.

2.1Background

There are currently twenty two (22) elevators including three (3) wheelchair lifts total in the District. We have four  (4) new elevators with no current contracts. Every secondary building has at least one elevator along with one  (1) elementary school.

2.2Objective

The Awarded Respondent shall perform the listed services:

• Twice a year oil and grease
• Category 1, category 5 inspection required by the State code.
• Respondents Service technicians shall call before coming to any building.
• Invoices shall be itemized.
• Emergency Response time shall be within one hour if someone is trapped.

Waukee CSD intends to Award one Respondent.

Request for Proposal Schedule

4.2Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeeschools.org by no later than August 19, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at https://www.waukeeschools.org/district/departments/business-services/notice-to-bidders/ . Answers will not be provided on an individual basis.

4.3Communication

Until a notice of intent is awarded, the sole point of contact for this proposal opportunity will be the Issuing Officer from the date of issuance until intent to award is issued to the successful Respondent.

Issuing Officer:

Julie Janssen, Purchasing Agent

Waukee Community School District

District Administration Office

560 SE University Ave., Waukee, IA 50263

jjanssen@waukeeschools.org

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

4.4Proposal Submission:

Proposals are due September 08, 2026 at 2:00 PM CST . Proposals shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the proposal deadline.

4.4.1Firm Proposal Terms

Respondent guarantees all proposal terms including price will remain firm for at least ninety (90) days following the RFP Close date.

4.4.2 Please mark your email proposals: “RFP WCSD-26-006 for Elevator Service and Maintenance ”. The school district reserves the right to reject any and all proposals and to accept the proposal deemed to be in the best interest of the school district in its sole and absolute discretion.

4.6Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and evaluation tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

After an award is made, a proposal evaluation summary will be sent to all Respondents who submitted a proposal. Proposal results will not be given over the telephone or prior to award. Proposals may be withdrawn any time prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of ninety (90) calendar days thereafter.