Invitation for Bids - Chemicals for Water Treatment/Wastewater Treatment Plants # 60550-2026-0006

CITY OF MILLEDGEVILLE, GEORGIA
INVITATION FOR BID
BID #60550-2026-0006
For
CHEMICALS
FOR WATER & WASTEWATER TREATMENT PLANTS
For all questions about this Bid contact:
Jacque Huley, CPPB, Procurement Coordinator
(478) 414-4009 phone
(478) 414-4418 fax
jhuley@milledgevillega.us
Deadline:
Wednesday, June 24, 2026 at 3:00 pm

INVITATION FOR BID
60550-2026-0006
CHEMICALS FOR WATER & WASTEWATER TREATMENT PLANTS
CITY OF MILLEDGEVILLE, GA
SECTION I - INVITATION FOR BID OVERVIEW AND PROCEDURES
1. PURPOSE
The City of Milledgeville is soliciting Bids from qualified chemical vendors to provide
chemicals for the City of Milledgeville Lamar Hamm Water Treatment Plant #1,
James E. Baugh Water Plant #2, and Wastewater Treatment Plant.
2. SCHEDULE
This Invitation for Bid will be governed by the following schedule:
DATES
Release of Bid Saturday, May 23, 2026
Deadline for written questions Friday, June 12, 2026
Answers to written questions Tuesday, June 16, 2026
Proposals due Wednesday, June 24, 2026 at 3:00 PM
3. RESTRICTIONS ON COMMUNICATIONS WITH STAFF
All questions about this bid must be submitted in the following format:
Company Name
1. Question
Citation of relevant section of the bid
All questions must be in writing to the Purchasing Manager/Deputy Clerk:
Address: Jacque Huley, CPPB
Procurement Manager/Deputy Clerk
City of Milledgeville
P. O. Box 1900, Milledgeville, GA 31059
127 E. Hancock Street, Milledgeville, GA 31061
Email: jhuley@milledgevillega.us
Fax: 478.414.4418
No questions other than written will be accepted. No response other than written will be
binding upon the City of Milledgeville. Questions will be combined into one list of
questions and responses and will be sent to all vendors who have received the bid
document.
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4. COMPANY BACKGROUND & EXPERIENCE
4.1 EXPERIENCE
The vendor will provide a list of all clients for whom similar services, as detailed in this
bid, have been provided during the past 5 years. The list must include:
Dates of service
Name of contact person
Title of contact person
Phone number of contact person
The vendor will also disclose any services terminated by the client(s) and the reason(s)
for termination.
Failure to provide this information will disqualify the bid submission.
5. BID
5.1 PACKAGING OF BID
Submissions must be by the following method:
Hard copies in a sealed package containing two (2) signed copies. The sealed package
must be labeled as follows:
(Vendor Name)
BID #60550-2026-0006
Chemicals
Water & Wastewater Treatment Plants
Vendor response to this bid must consist of the following documents:
* Schedule of delivery.
* General Requirements.
* Letters from three (3) references or list of three references.
5.2 SUBMISSION OF BID
The original and three (3) copies of the bid response must be delivered no later than
3:00 PM on Wednesday, June 24, 2026.
Proposals must be submitted to:
City of Milledgeville
127 E. Hancock Street
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Milledgeville, GA 31061
Attention: Mrs. Jacque Huley, CPPB, Procurement Manager/Deputy Clerk
Any proposal received after the due date and time will not be evaluated.
5.3 ADDITIONAL INFORMATION/ADDENDA
The City of Milledgeville will issue responses to inquiries and any other corrections or
amendments it deems necessary in written addenda issued prior to the bid opening
date. Bidders should not rely on any representations, statements, or explanations other
than those made in this Invitation for Bid or in any addendum to this Invitation for Bid.
Where there appears to be a conflict between the Invitation for Bid and any addenda
issued, the last addendum issued will prevail.
Bidders must acknowledge any issued addenda. Bids which fail to
acknowledge the bidder's receipt of any addendum will result in the rejection
of the bid if the addendum contains information, which substantively
changes the Owner's requirements
5.4 WITHDRAWAL OF BID
A bidder may withdraw his bid before the expiration of the time during which bids may
be submitted without prejudice to the bidder, by submitting a written request of
withdrawal to the Purchasing Coordinator.
5.5 LATE SUBMITTAL, LATE MODIFICATIONS & LATE WITHDRAWALS
Bid submittals received after the bid opening date and time will not be considered.
Modifications received after the bid opening date will not be considered. The City of
Milledgeville assumes no responsibility for the premature opening of a bid not properly
addressed and identified, and/or delivered to the proper designation.
5.6 REJECTION OF BIDS
The City of Milledgeville may reject any and all bids and reserves the right to waive any
irregularities or informalities in any bid or in the bid submittal procedure. Bid submittals
received after said time or at any place other than the time and place as stated in the
notice will not be considered.
5.7 BID OPENING
All bids will be opened in public and read aloud at the time and place of the bid
opening.
5.8 MIMINUM BID ACCEPTANCE PERIOD
Bids shall be valid and may not be withdrawn for a period of 60 days from the date
specified for receipt of bids.
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5.9 MULTIPLE AWARDS
Where applicable, the City of Milledgeville reserves the right to make multiple awards or
to award a contract by individual line items or alternatives, by group of line items or
alternatives, or to make an aggregate award, whichever is deemed most advantageous
to the City of Milledgeville. If the City of Milledgeville determines that an aggregate
award to one offeror is not in the City's best interest, "all or none" offers will be
rejected.
5.10 AWARD OF CONTRACT
Award will be made to the responsible bidder whose bid is responsive to the terms of
the Invitation for Bid and is most advantageous to City of Milledgeville.
5.11 STATEMENT OF EXPERIENCE AND QUALIFICATIONS
The bidder may be required, upon request, to prove to the satisfaction of the City of
Milledgeville that he/she has the skill and experience and the necessary facilities and
ample financial resources to perform the contract(s) in a satisfactory manner and within
the required time. If the available evidence of competency of any bidder is not
satisfactory, the proposal of such bidder may be rejected.
5.12 NON-COLLUSION AFFIDAVIT
By submitting a bid, the bidder represents and warrants that such bid is genuine and
not a sham or collusive or made in the interest or on behalf of any person not therein
named and that the bidder has not directly or indirectly induced or solicited any other
bidder to put in a sham bid, or any other person, firm or corporation to refrain from
submitting and that the bidder has not in any manner sought by collusion to secure to
that bidder any advantage over any other bidder.
By submitting a bid, the bidder represents and warrants that no official or employee of
City of Milledgeville has, in any manner, an interest, directly or indirectly in the bid or in
the contract which may be made under it, or in any expected profits to arise therefrom.
5.13 COST INCURRED BY BIDDERS
All expenses involved with the preparation and submission of the bid to the City of
Milledgeville, or any work performed in connection therewith is the responsibility of the
bidder(s).
5.14 HOLD HARMLESS AND INDEMNIFICATION
The Offeror agrees, insofar as it legally may, to indemnify and hold harmless the
Government, its officers, employees and agents from and against all loss, costs,
expenses, including attorneys' fees, claims, suits and judgments, whatsoever in
connection with injury to or death of any person or persons or loss of or damage to
property resulting from any and all operations performed by Offeror, its officers,
employees, and agents under any of the terms of this contract.
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5.15 ALTERNATE BIDS
Alternate proposals or proposals that deviate from the requirements of this solicitation
will not be considered. Offerors shall not insert in their proposal any written statement
which will have the effect of making any material change or changes in the Scope of
Services or in any contract between the parties covering subject matter thereof.
SECTION II - GENERAL CONDITIONS AND SPECIFICATIONS
A. CONTRACT PERIOD
Contract performance period shall be for the period July 1, 2026 or date of
award if later, through June 30, 2027, with the option for one (1) extension of
one-year if agreeable with all involved parties.
B. DELIVERY REQUIREMENTS
Unless otherwise stated in the Specifications, delivery shall be during the hours
8:00 a.m. to 2:00 p.m. Monday through Friday only. Technical questions
regarding deliveries may be directed to Michael Burch, Superintendent of the
Water Treatment Plants, and Superintendent of Wastewater Treatment Plant.
Delivery means actual placement of containers onto unloading docks of the
Water Treatment (Lamar Hamm Water Plant #1 and James E. Baugh Water Plant
#2) or Wastewater Treatment facilities.
Delivery means actual placement and stacking of bags in Water Treatment's
storage room.
The City of Milledgeville has the right to refuse any damaged or leaking
containers.
For liquid alum delivery means actual placement for material into storage tank.
Trucks must have own air for unloading and hoses for chemical unloading.
All chemicals to be shipped on suitable pallets for unloading by forklift.
Delivery to James E. Baugh Water Treatment Plant #1 requires a short-bed truck
due to limited space at this facility.
Chemical delivery personnel are required to stay with and personally monitor
their chemicals until unloading has been completed.
Chemical delivery personnel are responsible for the cleanup of any chemical
spills, except spills that may be the fault of the receiver.
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Chemical companies shall provide chemical company's contact fax #, truck #,
trailer #, driver's name, and picture ID within 24 hours prior to chemical
company delivery.
C. OPTION TO EXTEND THE CONTRACT
The City of Milledgeville may extend this contract upon agreement of the parties
for up to one additional one-year period only under the terms and conditions of
the original contract except as stated herein. In the event the City of Milledgeville
desires to extend this contract, the City of Milledgeville will provide a written
notice at least 60 days prior to the expiration date of the extension period
affording the contractor an opportunity to submit a request for price increase for
the option period. If the parties agree to increase the price of the items for the
option period, the contract will be extended for one additional year at the agreed
upon price(s).
D. ORDERING
The City of Milledgeville may issue annual, monthly or periodical purchase orders
under this contract or as needed. All purchase orders are subject to the terms
and conditions of this contract. In the event of conflict between a purchase order
and this contract, the contract shall control.
E. AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR
Funds are not presently available for performance under this contract beyond
June 30, 2027. The City of Milledgeville's obligation for performance of this
contract beyond that date is contingent upon the availability of funds from which
payment for contract purposes can be made. No legal liability on the part of the
City for any payment may arise for performance under this contract beyond June
30, 2027, until funds are made available for performance and until the
Contractor receives a purchase order committing funds for the next fiscal year.
F. CONTRACTOR'S INVOICE
a. The Contractor shall prepare and submit invoices to the Finance Office
address specified on individual orders. If the invoice does not comply with
these requirements, the Finance Office will return it with the reasons why it is
not a proper invoice. A proper invoice must include the items listed below.
(i) Name and address of the Contractor.
(ii) Invoice date and invoice number. (The Contractor should date invoices as
close as possible to the date of the mailing or transmission.)
(iii) Purchase order number for supplies delivered.
(iv) Description, quantity, unit of measure, unit price, and extended price of
supplies delivered.
(v) Shipping and payment terms (e.g., shipment number and date of
shipment, discount for prompt payment terms).
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(vi) Name and address to whom payment is to be sent.
(vii) Name (where practicable), title, phone number, and mailing address of
person to notify in the event of a defective invoice.
(viii) Any other information or documentation required by the contract (e.g.,
evidence of shipment).
b. Contractor may provide a summary invoice for all deliveries made during a
billing period, identifying the delivery tickets covered therein, stating their
total dollar value. A summary invoice shall be supported by receipt copies of
the delivery tickets. Delivery tickets or sales slips shall contain:
(i) Name of supplier
(ii) Purchase Order number
(iii)Ship to Department and Address
(iv)Description, Quantity, unit price, and extension of each item.
(v) Date of delivery or shipment.
G. PAYMENT
Payment will be made for items accepted by the City of Milledgeville.
H. ESTIMATED QUANTITIES
The quantities of items specified in the Bid Schedule are estimates only and are
not purchased by this contract. Except as this contract may otherwise provide, if
the City of Milledgeville requirements do not result in orders in the quantities
described as "estimated", that fact shall not constitute the basis for an equitable
price adjustment. Delivery shall be made only as authorized by orders issued in
accordance with the Ordering clause. Subject to any limitations in the Order
clause or elsewhere in this contract, the Contractor shall furnish to the City of
Milledgeville all items specified in the Bid Schedule and called for by orders
issued in accordance with the Ordering clause.
I. TAXES
Contractor will be provided with the City of Milledgeville's Sales and Use Tax
Certificate of Exemption number upon request.
J. CERTIFICATION STANDARDS
All items are to be certified to meet American Waterworks Association (AWWA)
standards for use in waterworks Rule ANSI/NSF Standard 60/61, latest editions.
K. INSPECTION/ACCEPTANCE
The Contractor shall only tender for acceptance those items that conform to the
requirements of this contract. The City of Milledgeville reserves the right to
inspect or test any items that have been tendered for acceptance. The City of
Milledgeville may require replacement of nonconforming items at no increase in
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contract price. The City of Milledgeville must exercise its post-acceptance rights-
1) within a reasonable time after the defect was discovered or should have been
discovered; and 2) before any substantial change occurs in the condition of the
item, unless the change is due to the defect in the item. Unless specified
elsewhere in this contract, title to items furnished under this contract shall pass
to the City of Milledgeville upon acceptance, regardless of when or where the
City takes physical possession.
The City of Milledgeville will not accept ton cylinders with header valves that
have not been rebuilt after each return or shows signs of corrosion or damage,
valves that are frozen, and cylinders that do not have the tare weight displayed.
L. ASSIGNMENT OR NOVATION OF CONTRACT
The Contractor shall not assign or transfer, whether by Assignment or Novation,
any of its rights, duties, benefits, obligations, liabilities, or responsibilities under
the Contract without the written consent of the City of Milledgeville; provided,
however, that assignments to banks, trust companies or other financial
institutions for the purpose of securing a bond may be made without the consent
of the City of Milledgeville.
M. TERMINATION FOR CAUSE
The City of Milledgeville reserves the right to terminate the resulting contract, in
whole or in part, for failure to comply with any provisions of the contract as
outlined by providing a written notice to the contractor at least thirty (30) days
before the effective date of termination. The contractor will not be relieved of
any outstanding responsibilities or unfinished obligations under this contract.
Receipt of items by the delivery date is critical to the terms of this contract. The
City of Milledgeville considers late delivery of contract items as reasonable cause
to terminate the contract.
The contractor also has a right to terminate this contract for cause by providing a
written notice of intent to terminate at least thirty (30) days prior to the effective
date of the contract termination.
N. CHANGES
Changes in the terms and conditions of this contract may be made only by
written agreement of the parties.
O. REPORTING DISPUTES
The contractor shall report any contract disputes and/or problems to the
purchasing coordinator, both verbally and in writing, within 48 hours of their
occurrence.
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SPECIFICATIONS FOR SODIUM CHLORITE &
CHLORINE DIOXIDE GENERATOR
Sodium Chlorite - The material must be a 25% solution both EPA and ANSI/NSF 60
approved. It must be a pale green, clear liquid with a specific gravity of 1.23+ 0.02@
20C.
Chlorine Dioxide Generator - The contractor shall provide two (2) chlorine dioxide
generators capable of meeting the following minimum performance criteria:
* The Chlorine Dioxide Generator system shall be the vacuum operated, solution
feed type; not requiring any chemical feed pumps; with an in-line pH meter to
monitor performance and yield; and a visual control panel to monitor system and
automatically shutdown if any of the following occur:
o Low pressure
o Low sodium chlorite
o Low chlorine
o pH out of range (optional)
o Loss of power
* The generator system shall have a chlorine dioxide yield of 95% or better, with
150 pounds per day capacity of chlorine dioxide productions. The system shall
be a sealed unit where no chlorine, sodium chlorite, or chlorine dioxide can
escape into the atmosphere. The contractor is responsible for providing all
generator system components for a complete working system.
* Rotameters shall be changed by contractor if required for proper treatment
capacity.
* Separate unit shutdown capability.
* The chlorine dioxide generator shall be able to effectively inject chlorine dioxide
into water in a flow range of one (1) million gallons per day to twenty-four (24)
million gallons per day.
* Chlorine dioxide residuals at the raw water mixing chamber are anticipated to be
in a range of 0.3 to 0.6 mg/L during the months of October through March and
0.5 to 1.0 mg/L during the months of April through September. The chlorine
dioxide generator shall be capable of maintaining these concentration ranges.
Maintenance and Repair - The contractor shall provide all scheduled maintenance
and repair of contractor owned equipment. A service representative shall be on call
and shall respond within twenty-four (24) hours after notification of an emergency
breakdown, repair, or required service. The contractor shall ensure equipment is not
down for more than twenty-four (24) hours.
Site Visits - The contractor shall conduct a monthly site visit to provide the following as
a minimum:
* Check operational modes of chlorine dioxide generator.
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