RFQ #2027-003 Engineering Services for the Eastern Avenue 24-inch Transmission...

Location:	Oklahoma
Posted:	Aug 10, 2026
Due:	Sep 16, 2026
Agency:	City of Moore
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	RFQ #2027-003
Publication URL:	To access bid details, please log in.

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The City of Moore

Moore, Oklahoma

RFQ #2027-003

Engineering Services for the Eastern Avenue 24-inch

Transmission Line from NE 12th Street OKC Meter to

the Eastern Avenue Pump Station and SE 19th St

Engineering Services for the Eastern Avenue 24 inch Transmission Line

from NE 12th Street OKC Meter to the Eastern Avenue Pump Station

and SE 19th Street

DUE: 9/16/2026

SOLICITATION OVERVIEW

The City of Moore is soliciting proposals for:

Title:

RFQ Number:

Due Date:

Location:

Engineering Services for the Eastern Avenue 24 inch Transmission

Line from NE 12th Street OKC Meter to the Eastern Avenue Pump

Station and SE 19th Street

2027-003

11:00 a.m., Wednesday, September 16, 2026

City of Moore, Purchasing Division

301 N. Broadway Ave. Suite 142

Moore, OK 73160

Submit written questions to: kgilbert@cityofmoore.com

Questions may be submitted through 5:00 p.m., Monday, August 24, 2026.

• No verbal questions will be accepted.

• Questions of a substantial nature will be addressed and posted on the City’s Bids Web

page, https://www.cityofmoore.com/government/city-bids, for all interested parties.

I. Overview

A. INVITATION

The City of Moore completed a water master plan in 2023 that provides a roadmap of water

system improvements for future growth. Due to high velocities through the Eastern Avenue OKC

Meter under future demands and the inability to upsize the meter due to the increase in OKC

water rates, the addition of a 24” transmission main from NE 12 Street OKC Meter to the Eastern

Avenue Pump Station and SE 19th Street was identified in the water master plan to improve

system performance.

The City is seeking qualifications from professional engineering firms to prepare plans and

specifications for the 24” transmission line and adjoining cross street waterline tie-ins. This

project will be designed with matching federal EPA funding and will require compliance with

EPA, ODEQ, and City of Moore design standards.

B. PROPOSAL DEADLINE

Proposers shall submit one (1) original in digital format, and five (5) hard copies. The proposal

must be clearly marked as RFQ #2027-003, “Engineering Services for the Eastern Avenue 24 inch

Transmission Line from the NE 12th Street OKC Meter to the Eastern Avenue Pump Station and SE

19th St.” and delivered to:

City of Moore Purchasing Department

301 N. Broadway Ave. Suite 142

Moore, OK 73160

No later than 11:00 AM CST, Wednesday, September 16, 2026. Proposals received after the

submittal deadline shall be considered void and unacceptable and shall be returned unopened

to the respondent.

The City of Moore is an equal opportunity employer.

Lira Deer, Purchasing Agent, 405-793-5022

II. Scope of Services

The Consultant will provide professional engineering services necessary to prepare construction

plans, specifications, and related documents for the installation of a 24-inch water transmission

line that will support a planned future expansion of the City’s Eastern Avenue water pump

station.

The transmission line will be designed to accommodate anticipated future system demands and

convey increased flows generated by the planned pump station expansion. The design shall

ensure compatibility with the future pump station discharge configuration and provide sufficient

capacity for long-term system reliability.

The Consultant will coordinate with City staff and incorporate available planning documents,

hydraulic studies, and conceptual pump station expansion plans to ensure the transmission line

design is compatible with future infrastructure improvements.

The consultant will prepare a preliminary analysis and develop a conceptual alignment for the

transmission line that will be reviewed and approved by the City. Following approval of the

preliminary design, the consultant shall prepare complete construction documents for the

project. The consultant will also prepare project specifications suitable for inclusion in the City’s

bid documents for construction and a construction cost estimate that will include construction

costs, contingencies, and other relevant project costs. The consultant will prepare permits and

utility coordination needed for construction and assistance during the construction bidding phase

and throughout the construction process.

III. Submittal Requirements

A. CONTENTS OF PROPOSAL

The following information is to be included in the proposal:

The prospective consultants are encouraged to follow the outline and page distribution indicated

below. Respondents shall submit five (5) paper copies and one (1) .pdf copy of their

completed RFQ response. All proposals must be limited to the following prescribed information

and be submitted in an 8 ½” x 11” format.

B. DOCUMENTS TO BE SUBMITTED

The following forms/documents must be completed and submitted

• Exhibit A Non-Collusion Affidavit

• Exhibit B Certification Regarding Lobbying

• Exhibit C Certification Regarding Debarment, Suspension, and Other Responsibility Matters

• Exhibit D Conflict of Interest Certification

• Exhibit E Disadvantaged Business Enterprise Certification

• Proof of Insurance

• W-9

• UEI Number

IV. Evaluation and Selection

A. EVALUATION CRITERIA

The competitive selection process provided for under this RFQ will focus on the qualifications

and prior history of performance on similar projects of each lead firm and the members of

the lead firm’s proposed team, in accordance with the selection criteria set forth below.

Thoughtful written responses to this RFQ will enable the City to select the most qualified

proposers.

Selection of the successful firm with whom negotiations shall commence will be made through

an evaluation process based on the following criteria:

25% Project Approach: Response demonstrates the engineering consultant has a clear

understanding of the objectives, scope, and timeframe.

30% Project Team: Response demonstrates that the engineering consultant has the

qualifications, experience, and availability to successfully deliver the design

and construction documents.

30% Past Project Experience: Response includes at least two specific projects that the

engineering consultant has completed within the last three years that are similar

in scope and nature to present RFQ. The response includes references with

contacts and phone numbers.

10% Presentation of Proposal: Response strictly adheres to the requirements set

forth in the RFQ and is organized and succinct. The response will inform the

selection committee of the quality of the final analysis.

Project Schedule: Response includes an estimated schedule.

B. SELECTION AND AWARD PROCESS

Proposals will be independently evaluated and by the selection committee. The

committee will record their scores on the evaluation sheet and forward those to the

Purchasing Department for tabulation.

Based on the result of the scoring, a recommendation will be made to City Council for their

review and consent. Upon successful completion of preliminary negotiations with the selected

firm, a notice of award will be issued and contract preparation commenced. Unsuccessful firms

will be notified by mail.

V. Miscellaneous

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ #2027-003 Engineering Services for the Eastern Avenue 24-inch Transmission Line from NE 12th Street OKC Meter to the Eastern Avenue Pump Station and SE 19th St

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