Repair Estimate Review

Event Summary - Repair Estimate Review
Type RFB - Request for Bids Number 005-RFB-2910-2027
Organization DASIowa Currency US Dollar
Administrative Services -
Event Status Draft Department
DAS
Exported on 7/13/2026 Exported by Rick Tucker
Estimated Value - Payment Terms -
Bid and Evaluation
Respond by Proxy Disallow Use Panel Questionnaire No
Sealed Bid Yes Auto Score No
Cost Analysis No
Alternate Items No
Visibility and Communication
Visible to Public Yes
Enter a short description for this public event
Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo
estimating for fleet vehicles.
Commodity Codes
Commodity Code Description
95330 Collision Insurance, Automotive
Event Dates
Time Zone CDT/CST - Central Standard Time (US/Central)
Released -
Open 7/16/2026 12:00 PM CDT
Close 7/26/2026 12:00 PM CDT
Sealed Until 7/26/2026 12:00 PM
Show Sealed Bid Open Date to Vendor
Q&A Close 7/21/2026 12:00 PM CDT
Event Users
Event Creator
Rick Tucker
rick.tucker@das.iowa.gov
Phone +1 515-360-9912
Event Owners
Rick Tucker Lara Hicok
rick.tucker@das.iowa.gov lara.hicok@das.iowa.gov
Phone +1 515-360-9912
Jocelyn Brincks Cassie Dewey
jocelyn.brincks@das.iowa.gov cassie.dewey@das.iowa.gov
Phone +1 515-499-3659
Tami Skadeland Michelle Muir
tami.skadeland@das.iowa.gov michelle.muir@das.iowa.gov
Phone +1 515-281-4774

Carrie Lindgren Michael Bradbury
carrie.lindgren@das.iowa.gov michael.bradbury@das.iowa.gov
Phone +1 515-823-9327
Linh Van Gundy Kelsey Tiedje
linh.vangundy@das.iowa.gov kelsey.tiedje@das.iowa.gov
Marie Agey Paul Manges
marie.agey@das.iowa.gov paul.manges@das.iowa.gov
Phone +1 515-321-9529 Phone +1 515-330-7325
Rachel Friedlander Randy Bennett
Rachel.Friedlander@das.iowa.gov randy.bennett@das.iowa.gov
Phone +1 515-724-3700 Phone +1 515-322-1210
Abigail Sills Laura Shannon
abigail.sills@iowa.gov laura.shannon@dom.iowa.gov
Phone +1 515-336-1140 Phone +1 515-672-4569
Evan Schatz Rick Tucker
evan.schatz1@iowa.gov rick.tucker@das.iowa.gov
Phone +1 515-587-1313 Phone +1 515-360-9912
Carlos Fuentes Kyle Wear
carlos.fuentes@das.iowa.gov kyle.wear@das.iowa.gov
Craig Trotter Katelyn Howells
craig.trotter@das.iowa.gov katelyn.howells@das.iowa.gov
Phone +1 515-322-8593 Phone +1 515-721-7856
Contacts
Rick Tucker
rick.tucker@das.iowa.gov
Phone +1 515-360-9912
Stakeholders
Rachel Friedlander Marie Agey
Rachel.Friedlander@das.iowa.gov marie.agey@das.iowa.gov
Phone +1 515-724-3700 Phone +1 515-321-9529
Cassie Dewey Mariah Fucaloro
cassie.dewey@das.iowa.gov mariah.fucaloro@das.iowa.gov
Phone +1 515-725-2243
Craig Trotter
craig.trotter@das.iowa.gov
Phone +1 515-322-8593

Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo
eDstiemsatcinrgi pfotr ifoleent vehicles.
The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods,
services, or both described in this RFB for the Lead Agency and any Participating Agencies.
The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the
Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any
contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve
the right to procure similar goods or services through other contracts or procurement methods as permitted by law.
This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The
solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information
needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not
intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible
for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.
Bid Submission and Amendments
Bidders are encouraged to Save Progress frequently, particularly after uploading documents.
If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.
Opening the bid does not remove previously entered information or uploaded documents.
If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and
acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and
attachments will remain intact.
Instructions for Responding to an Amendment
1. Review the amendment in the solicitation.
2. Complete any newly added or revised questions in the Questions section, if applicable.
3. Acknowledge the amendment.
4. Certify and resubmit the bid before the solicitation closing date and time.
Contract Term
The term of the contract will begin upon award for period of one year.
The Contract may be renewed by mutual agreement of both parties for up to five (5) years.
The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivision.
Iowa Department of Administrative Services is seeking respondents to provide material damage review and photo
estimating for fleet vehicles.
This service will be utlized by DAS Fleet Services Risk Management.

Prerequisites
Required to Enter Bid
1 Instructions To Vendor :
Bidder shall read and make certifications of the their Bid.
Certification
Bidder certifies that they have read and agree to the terms.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder certifies that the contents of this Bid submitted are true and accurate. Bidder also certifies that Bidder has not knowingly made any false statements in
its Bid.
Certification of Independence
I certify that I am a representative of Bidder expressly authorized to make the following certifications on behalf of Bidder. By submitting a Bid in response to
the RFB, I certify on behalf of the Bidder the following:
1. The Bid has been developed independently, without consultation, communication or agreement with any employee or consultant to the Agency or
with any person serving as a member of the evaluation committee.
2. The Bid has been developed independently, without consultation, communication or agreement with any other Bidder or parties for the purpose of
restricting competition.
3. Unless otherwise required by law, the information found in the Bid has not been and will not be knowingly disclosed, directly or indirectly prior to
Agency's issuance of the Notice of Intent to Award the contract.
4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not to submit a Bid for the purpose of restricting
competition.
5. No relationship exists or will exist during the contract period between Bidder and the Agency or any other State agency that interferes with fair
competition or constitutes a conflict of interest.
Certification Regarding Debarment
I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or have been debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or State Agency; (b) have within a five year period
preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;
commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently
indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b) of
this certification; and (d) have not within a three year period preceding this Bid had one or more public transactions (federal, state, or local) terminated for
cause.
This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered into. If it is later determined
that Bidder knowingly rendered an erroneous certification, in addition to other remedies available, the Agency may pursue available remedies including
suspension, debarment, or termination of the contract.
Certification Regarding Registration, Collection, and Remission of Sales and Use Tax
Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2013) a retailer in Iowa or a retailer maintaining a business in Iowa that enters into a contract with a
state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code chapter 423 on all sales of tangible personal property
and enumerated services. The Act also requires Bidders to certify their compliance with sales tax registration, collection, and remission requirements and
provides potential consequences if the certification is false or fraudulent.
By submitting a Bid in response to the (RFB), the Bidder certifies the following:
* Bidder is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required by Iowa Code chapter
423; OR
* Bidder is not a "retailer" or a "retailer maintaining a place of business in this state" as those terms are defined in Iowa Code subsections 423.1(47)
and (48).
Bidder also acknowledges that the Agency may declare the Bidder's Bid or resulting contract void if the above certification is false. The Bidder also
understands that fraudulent certification may result in the Agency or its representative filing for damages for breach of contract in additional to other
remedies available to Agency.

2 Instructions To Vendor :
Bidder shall read and authorize to release information for their Bid.
Certification
Bidder certifies that they have read and agree to the Authorization to Release Information.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder hereby authorizes the Iowa Department of Administrative Services ("Agency") or a member of the Evaluation Committee to
obtain information regarding its performance on other contracts, agreements or other business arrangements, its business
reputation, and any other matter pertinent to evaluation and the selection of a successful Bidder in response to this Request for Bids
(RFB).
The Bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a
reference request. The Bidder acknowledges that the information and opinions given by such person or entity may hurt its chances
to receive contract awards from the State or may otherwise hurt its reputation or operations. The Bidder is willing to take that risk.
The Bidder hereby releases, acquits and forever discharges the State of Iowa, the Agency, their officers, directors, employees and
agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the
undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the Agency or
the Evaluation Committee in the evaluation and selection of a successful Bidder in response to the RFB.
The Bidder authorizes representatives of the Agency to contact any and all of the persons, entities, and references which are, directly
or indirectly, listed, submitted, or referenced in the Respondent's Bid submitted in response to RFB.
The Bidder further authorizes any and all persons, and entities to provide information, data, and opinions with regard to its
performance under any contract, agreement, or other business arrangement, its ability to perform, business reputation, and any
other matter pertinent to the evaluation of the Bidder's Bid. The Bidder hereby releases, acquits and forever discharges any such
person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims,
demands and causes of action of every nature and kind affecting the Bidder that it may have or ever claim to have relating to
information, data, opinions, and references supplied to the Agency in the evaluation and selection of a successful Bidder in response
to RFB.

Buyer Attachments
There are no Buyer Attachments added to this event.

Questions
Vendor Response Is Required
Page1
Group 1: Form of Bid
Enter the Bidder's contact name, telephone number, email address, and shipping address for
1.1
questions regarding this solicitation.
Text (Multi-Line)
1.2 Enter the Bidder's State or Foreign Country of Residence.
Text (Single Line)
Bidder shall enter the Resident Preference given by the State or Foreign Country of the
1.3
Bidder's residence. Enter the resident preference in the text box or indicate "no preference".
Text (Single Line)
1.4 Enter the number of years the Bidder has been in business in the text box.
Numeric Text Box
Enter the number of years of experience the Bidder has with providing the types of goods
1.5
and/or services sought by the solicitation.
Text (Single Line)
Describe the level of technical experience in providing the types of goods and/or services
1.6 sought by the solicitation. Enter the information in the the text box or upload a document to
the Vendor Attachments Section and enter "see attached" in the text box.
Text (Multi-Line)
1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
File Upload
Terminations, Litigation and Debarment Document -
Form 22 - Confidential Treatment of Information - All Bidders are required to submit a Form
22 indicating whether or not they are requesting confidential treatment of specific information
within their response (see form attached). If Bidder DOES NOT request confidential
treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question.
1.8
If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully
complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare
and upload a "Public Copy" of the Bid to the "Vendor Attachments" tab from which the
confidential information has been redacted as described in Form 22.
File Upload
Form 22 - ../Attachments/QuestionAttachments/FINAL - Updated Form 22 - RFB - 7-9-2026.pdf
The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the
1.9
Bidder agree to the terms?
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Group 2: Terms and Conditions
2.1 Bidder shall read the RFB Definitions and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT agree to the Definitions (submit exceptions question)
Definitions - ../Attachments/QuestionAttachments/RFB+-+Definitions.pdf
2.2 Bidder shall read the Administrative Terms and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit Exceptions question)

Administrative Terms - ../Attachments/QuestionAttachments/Administrative Terms 7-9-26 - clean.pdf
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Contract Terms and Conditions - ../Attachments/QuestionAttachments/Contract Terms and Conditions -
2.4 Bidder shall read the Specification Terms and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Specifications - ../Attachments/QuestionAttachments/Specifications+11.22.pdf
2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Terms and Conditions for SERVICES - ../Attachments/QuestionAttachments/070926 terms services.pdf
2.6 Bidder shall read the Federal Terms and Conditions and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Federal Terms and Conditions - ../Attachments/QuestionAttachments/FEDERAL Terms and
2.7 Bidder shall read the Insurance Requirements and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Insurance Requirements (submit exceptions question)
Insurance Requirements - ../Attachments/QuestionAttachments/Insurance Requirements RFB.pdf
Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales
Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be
submitted in the format and by the method prescribed by the State and shall be received by
2.8
no later than thirty (30) calendar days following the end of each calendar quarter. Net sales
means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder
shall enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not
purchase equipment, supplies, or services from a Prohibited Company. For purposes of this
solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) -
please see a copy of Iowa Code section 12K.1 attached for your reference.
2.9
Bidder shall either hereby certify that "no" it is not a Prohibited Company as defined in Iowa
Code section 12K.1(4), or "yes" it is a Prohibited Company as defined in Iowa Code section
12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves
the right to reject and not evaluate the Bidder's proposal.
Yes/No
Chapter 12K - ../Attachments/QuestionAttachments/12K_ADA - as of 7-7-2026.pdf
Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included
2.10
on and provide additional clarification or information about Bidder's inclusion on this list.
File Upload
Group 3: Payment Terms
Payment Terms - Per Iowa Code 8A.514 the State of Iowa is allowed sixty (60) days to pay
3.1
an invoice submitted by a Bidder. Does the Bidder agree to the terms?