Youngtown Sidewalk Project Phase VI

Public Notice
Youngtown Sidewalk Project Phase VI Bid Packet

Project Name:
Town of Youngtown Sidewalk Improvements Project - Phase IV

Project Number:
Bid Opening Date: December 9, 2025, at 10:00 a.m. MST
Location of Bid Opening: Town Clerk's Office, Nicole Smart
YOUNGTOWN Staff Contact: Bid Documents available at:

Town Clerk's Office Nicole Smart
Town Clerk's Office
12030 North Clubhouse Square Youngtown, AZ 85363

Please call, fax, or e-mail your request for a set of (Bid Documents to the Town Clerk. Sets of Bid
Documents are prepared for each request the Town Clerk receives. A hard copy is available for viewing at the Town Clerk's Office.

Date and Location for Submittal of Bids: Sealed bids will be received at the Town Clerk's Office, 12030 North Clubhouse Square, Youngtown, Arizona 85363 by 10:00 a.m. MST, December 9, 2025, for furnishing all necessary labor, equipment, materials, and performing all work for the Project. Any bid received after the time specified will be returned unopened. It is the bidder's responsibility to assure proposals are received at the above location on or before the specified time. The sealed envelope must be clearly marked with the bidder's name, project name, project number and contract number.

Bid Documents: Those interested in having individual sets of the Contract Documents may obtain copies from the Town Clerk upon payment of $50.00 per set, which cost is not refundable regardless of whether the Contract Documents are returned. This cost does not include shipping. If bidder requests Contract Documents to be delivered, bidder's shipping company and account number must be included with the request. Contract Documents wi11 be shipped only if bidder assumes responsibility
for all related shipping charges. YOUNGTOWN is not responsible for damaged or missing Contract Documents shipped. Copies of the Contract Documents, including plans and specifications, are available for viewing and inspection at the office of Town of Youngtown Town Clerk's Office, 12030 North Clubhouse Square, Youngtown, Arizona 85363.

Pre-Bid Conference: A pre-bid conference will be held on December 1, 2025, at 10:00 a.m. MST, at the Town of Youngtown, 12030 North Clubhouse Square, Youngtown, Arizona 85363. It is highly recommended that all prospective bidders attend, as bidder responsibility issues will be discussed, along with Project requirements.

Project Description: The Youngtown Sidewalk Improvements Project - Phase IV construction work, in
general, consists of providing a safe pedestrian route compliant with current Proposed Accessibility Guidelines for Pedestrian Facilities in the public right-of-way ("PROWAG") requirements. The Project consists, in total, of approximately 9,800 linear feet of ADA compliant
sidewalk in the area bounded by West Florida Avenue between North 111ᵗʰ Avenue to 113ᵗʰ Avenue;
West Duluth Avenue, West Elk Avenue, West Montana Avenue between North 11Iᵗʰ Avenue to North 114ᵗʰ
Avenue; West Pennsylvania Avenue between North 111th Avenue to West Peoria Avenue; and North 115ᵗʰ
Avenue between West Montana Avenue to West Peoria Avenue. Work includes installation of sidewalk, curb ramps, reconstruction of non-compliant driveways, and ramps in the area, as well as landscape re-establishment and the removal/relocation of existing features, such as driveways, signs, mailboxes, fire hydrants, and other features that
are required to complete the work, and other incidental work.

The Engineer's estimate is $1,250,000.00.

Bid Security: Each bid shall be in accordance with the Contract Documents. Any bid which does not conform in all material respects to the Contract Documents will be considered non-responsive. Each bid shall be submitted on the bid form(s) included in the Contract Documents; shall be accompanied by a certified or cashier's check or bid bond for ten percent (10%) of the amount of the bid, made
payable to the order of the Town of Youngtown and shall be included in the bid as a guarantee that the successful bidder will enter into a contract to perform the work in accordance with the Contract Documents. The bid bond shall be executed pursuant to Section 1.4.1 of the Contract Documents, and solely by a surety company or companies holding a certificate  of authority to transact surety business in the State of Arizona issued by the Director of the
Department of Insurance pursuant to Title 20, Chapter 2, Article 1.

All bid securities will be returned to the bidders whose bids are not accepted, except for the three lowest bidders. The bid security of the three lowest bidder(s) will be returned immediately after the fully completed Contract Documents have been executed. The difference between the amount
specified in the bid and such larger amount for which YOUNGTOWN may in good faith contract with another party to perform the work covered by the bid, not to exceed the amount of the bond penalty, shall be declared forfeited as liquidated damages if the successful bidder refuses to enter into the contract and provide the bonds and certificates of insurance after being requested so to do by YOUNGTOWN.

Bid Opening: Bids will be opened in the Conference Room at the office of the Town Clerk, 12030 North Clubhouse Square, Youngtown, Arizona 85363, and the proposed bid price will be publicly read aloud immediately after the time for receiving bids has expired as set forth above. YOUNGTOWN reserves the right to postpone the bid opening date at any time prior to bid opening.
A Non-Collusion Affidavit executed by bidder shall be submitted with the bid.

Right to Reject Bids: YOUNGTOWN reserves the right to reject any or all bids, waive any informality
in a bid or to withhold the award for any reason YOUNGTOWN determines.

Equal Opportunity: YOUNGTOWN is an equal opportunity employer. Minority and women's business enterprises are encouraged to submit bids on this Project.
TOWN OF YOUNGTOWN, ARIZONA

Nicole Smart,  Town Clerk
Date: 11/12/2025

Publication Date
11/14/2025
11/21/2025
11/28/2025
12/05/2025