System Wide Copy Paper IFB2027-01

BARTOW COUNTY SCHOOL SYSTEM
Purchasing Department
65 Gilreath Road N.W
P.O. Box 200007
Cartersville, Georgia 30120-9001
770-606-5800 Extension 2024
INVITATION FOR BID
System Wide Copy Paper
invitation Number: IFB 2027-01
July 16, 2026
Due Date: July 30, 2026
Time Due: 1:00 PM

INVITATION FOR BID
System Wide Copy Paper
Sealed bids for furnishing the commodities or services described in the following will be received by the
Bartow County School System in the Purchasing Department, 65 Gilreath Road N.W., P.O. Box 200007,
Cartersville, Georgia 30120-9001 until July 30, 2026, 1:00 PM.
Contractors, for the duration of the bid period shall guarantee bid submitted. The bid period shall be one
year from the beginning date and may be renewed for additional contract periods.
For specification information before sealed bids are opened, direct any questions or concerns to
Nicole Ralston, Purchasing Specialist 770.606.5800 Extension 2024, nicole.ralston@bartow.k12.ga.us
Contractors are required to use the enclosed form and instructed to read carefully all items, conditions and
specifications in this letter and the attached pages before completing their bid.
The Bartow County School System reserves the right to waive technicalities, to accept or reject any and all
proposals and to waive any irregularity in proposals received, to award the entire proposal to one vendor or
to multiple vendors or to make awards by group or location, whichever is in the best interest of the Bartow
County School System; hereafter referred to as "Owner", except where noted for clarity.
Sincerely,
Nicole Ralston
Purchasing Specialist

INSTRUCTIONS
1. Bids shall be enclosed in a sealed envelope, addressed to the office in the Invitation for Bid, with the
name and address of the bidder, the date and hour of the opening, and the invitation number on the
face of the envelope. Only one sealed bid may be submitted in each envelope. If you are submitting
more than one bid, a separate envelope must be used for each bid.
2. All bids must be either typewritten or filled in with pen and must be signed in ink by an officer or
employee having authority to bind the company or firm. The signatory of the bid must initial
corrections or changes on any document. Bidders will not be allowed to modify their bids after
designated opening date and time.
3. Bidders should provide all the information required on all forms including the Specification and Bid
Form and should sign the Contract Terms and Conditions.
4. The offer conveyed by this bid shall remain open for a period of forty-five days from the date of
opening.
5. Bidders should specify on the Bid Form Sheet the delivery time they are able to meet with respect to
the supply of these commodities. Delivery times in excess of 5 days are not favored and may not be
accepted.
6. Bid responses containing a minimum order/ship quantity or dollar value, unless otherwise called for
in the Invitation for Bid, may be treated as non-responsive and may not be considered for award.
7. In the event there is a discrepancy between the unit price and extended price, the unit price shall
govern.
8. Any reference to quantities or dollar amounts are shown as an estimate only, and shall not serve to
obligate the School System to purchase any minimum amount; nor shall any such reference serve to
establish any maximum amount the vendor is required to furnish.
9. Bidders must specify the manufacturer and/or brand name on each of the items bid. If an item has a
specified manufacturer and/or brand name and the words "or equal" do not follow, substitutions will
not be accepted.
10. This Invitation to Bid consists of 13 pages, including title page. Bidder must complete and return
pages 1-13. Failure to return these pages in correct numerical order may result in your Bid being
declared invalid.
11. The School System reserves the right to amend this Invitation for Bid (IFB) prior to the due date.

NOTICE TO BIDDERS
It is the sole responsibility of contractor(s) to ensure that bids reach the Purchasing Department on or before
the closing date and time. The Bartow County School System shall in no way be responsible for delays
caused by any occurrence. Offers by telephone, facsimile or email will not be accepted.
The Bartow County School System will not be responsible for late deliveries or delayed mail. The bid
opening time shall be strictly observed. Under no circumstances shall bids delivered after the specified time
be considered.
The initial period this contract shall be from July 01, 2026 - June 30, 2027. Additionally, the successful
vendor shall provide the Bartow County School System with the option to negotiate an extension of the contract
for four (4) additional fiscal periods (July 1 - June 30) through 2031. Negotiation, if necessary, must occur
no later than 30 days before the expiration of the contract.
Failure to restrict contacts/discussion regarding this IFB to the named Purchasing Specialist and designated
system contacts will be deemed a serious breach of process and may, at the Owner's sole discretion, result in
disqualifying the violating party's firm from further consideration in this IFB opportunity. Additionally, any
unauthorized contact with members of the School Board or System employees by a contractor or a
contractor's representative concerning this proposal may result in the disqualification of the contractor.
The Bartow County School System reserves the right to accept or reject any and all bids, to waive any
irregularity in bids received, to award the entire bid to one contractor or to make awards by group or by line
item whichever is in the best interest of the Bartow County School System. Additionally, the Bartow County
School System may unilaterally terminate this contract in whole or in part, for the school system's
convenience, availability of unobligated funds, or because of failure of the contractor to fulfill the contract
obligations in any respect.

STANDARD TERMS AND CONDITIONS
1. Bids shall be mailed in ample time to ensure delivery prior to the opening date and time. Addressed
to: Bartow County School System,
Attn: Nicole Ralston - Purchasing Specialist,
65 Gilreath Road, N.W.
PO Box 200007
Cartersville, Georgia 30120-9001
2. Bids must be on the form provided within this bid package and each cost breakdown requested must
be placed on the appropriate line on the bid form, sealed within an envelope marked as shown on the
instruction page. Any bid received after the designated time of opening will be considered a "NO
BID."
3. The successful contractor shall be certified, licensed and insured as stated and in compliance with
existing state laws.
4. Unit cost shall include material, labor, profit, incidentals and overhead including shipping and
handling.
5. Project shall be completed in compliance with industry standards and approved by the Bartow County
School System and its designee.
6. The net price on each item shall represent any deletion, addition, discount or option for that item.
7. The Bartow County School System may unilaterally terminate this contract in whole or in part, for the
school system's convenience, availability of unobligated funds, or because of failure of the contractor
to fulfill the contract obligations in any respect.
8. Payment shall be made only when the job is completed to the satisfaction of the Bartow County
School System and its designee. The Bartow County School System operates with a purchase order
system. Each request by the school system must have a purchase order assigned. The successful
contractor must include the appropriate purchase order number on the invoice(s) associated with that
service provided.
9. Contractor shall transfer and deliver to the School System all of the goods and/or services described
herein for consideration set forth herein.
10. Risk of loss shall remain with Contractor until acceptance by the School System.
11. Title to the goods shall remain with Contractor until acceptance by the School System.
12. Contractor warrants that the goods are merchantable and as described.
13. The School System shall have the right to inspect the goods at the time and place of delivery.
14. No claim or right arising out of a breach of this agreement can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideration and is in writing signed by the aggrieved party.
15. No right or interest in the contract shall be assigned by Contractor without the written permission of
the School System, and no delegation of any obligation owed or of the performance of any obligation
by Contractor shall be made without the written permission of the School System. Any attempted

assignment or delegation shall be wholly void and totally ineffective for all purposes unless made in
conformity with this paragraph.
16. The laws of the United States Federal Government, the State of Georgia, and the policies of the
Bartow County Board of Education shall govern this agreement in all respects.
17. All goods and/or services supplied pursuant to each purchase order shall, unless otherwise stated,
conform exactly to all the descriptions and attachments contained in the IFB upon which each order
is based; and the terms, conditions, and specifications of the IFB are incorporated herein by reference
and made a part hereof.
18. Any materials or supplies delivered under this bid and found not in accordance with specifications
will be rejected at no cost to the Bartow County School System. Goods rejected shall be returned,
freight collect to the contractor.
19. Whenever the name of a manufacturer or trade name appears, the terms will be used merely for the
purpose of description and indication of the quality of items desired. Items of other manufactures of
approval equal or better specifications will be considered. Bartow County School System reserves
the right to determine if the products offered are the type and quality desired. Samples of items may
be requested at no cost to Bartow County School System. When testing an item Bartow County
School System is not responsible for the condition of item tested or replacement of such item after
testing procedures. All items received and tested, that remain in good condition must be picked up
within thirty (30) days of the award of bid. If items remain after the thirty (30) days they shall
become the property of the Bartow County School System. Where "no substitute" is indicated, bids
will not be accepted on another item.
20. Delivery shall be made to the address listed on the Purchase Order and within the time specified.
Signature Title Date

CONTRACTOR DECLARATION
The contractor understands, agrees and warrants:
That the contractor has carefully read and fully understands the full scope of the specifications listed on this
document.
That the contractor has the capability to successfully undertake and complete the responsibilities and obligations
in said specifications.
That the contractor has liability insurance and a declaration of insurance form is included in the bid package.
That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to July 30, 1:00
PM but may not be withdrawn after such date and time.
That the Bartow County School System reserves the right to reject any or all bids and to accept that bid which
will, in its opinion, best serve the public interest. The Bartow County School System reserves the right to waive
any technicalities and formalities in the bid.
That by submission of this bid the contractor acknowledges that the Bartow County School System has the right
to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by
the contractor.
If a partnership, a general partner must sign.
If a corporation, the authorized corporate officer(s) must sign and the corporate seal must be affixed to this bid.
CONTRACTOR:
Name Title
Name Title
AFFIX CORPORATE SEAL (If Applicable)

CERTIFICATE OF NON-DISCRIMINATION
In connection with the performance of work under this contract, the contractor agrees as follows:
The contractor agrees not to discriminate against any employee or applicant for employment because of race,
creed, color, sex, national origin, ancestry or disability. The contractor shall take affirmative action to ensure
that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability.
Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer,
recruiting or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection
for training, including apprenticeship.
In the event of the contractor non-compliance with this non-discrimination clause, the contract may be canceled
or terminated by the Bartow County School System. The contractor may be declared, by the Bartow County
School System, ineligible for further contracts with the Bartow County School System until satisfactory proof
of intent to comply shall be made by the contractor.
The contractor agrees to include this non-discrimination clause in any subcontract connected with the
performance of this agreement.
CONTRACTOR
SIGNATURE
TITLE

NON-COLLUSION AFFIDAVIT
The following affidavit is to accompany the bid:
STATE OF
COUNTY OF
Owner, Partner or Officer of Firm
Company Name, Address, City and State
Being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to
submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion
among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with
any office of the Bartow County School System or any of their employees as to quantity, quality or price in the
prospective contract; or any discussion between bidders and any official of the Bartow County School System
or any of their employees concerning exchange of money or other things of value for special consideration in
submitting a sealed bid for:
FIRM NAME
SIGNATURE
TITLE
Subscribed and sworn to before me this day of 20 .
NOTARY PUBLIC

VENDOR APPLICATION
(Pre-qualification information)
Complete Vendor Name:
Federal Tax ID No.: Social Security No.:
(If Company) (If individual)
Business License Number:
Regular Mailing Address: Remit to Address:
Phone: Fax:
Email Address:
Previous Vendor Name(s) and Address:
Have you ever done business with Bartow County under any of the above names?
Circle One
Yes No If Yes, which one(s)?
Primary Business:
Your company is organized as:
Other
Individual Partnership Corporation (Specify)