26ITB1622649C-GS Janitorial Services for Selected Fulton County Facilities (Group C,D&G)

INVITATION TO BID 26ITB1622649C-GS
JANITORIAL SERVICES FOR SELECTED FULTON COUNTY
FACILITIES (GROUPS C, D & G)
For
DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT
BID ISSUANCE DATE: Monday, July 14, 2026
BID DUE DATE AND TIME: Tuesday, August 11, 2026 at 11:00 A.M.
PRE-BID CONFERENCE DATE: Tuesday, July 28, 2026 at 10:00 A.M.
PURCHASING CONTACT: Gertis.Strozier at (404) 612-7916
E-MAIL: gertis.strozier@fultoncountyga.gov
Invitation to Bid
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Section 1 - Instructions to Bidders
1. Contract Documents
2. Bid Preparation
3. Receipt and Opening of Bids
4. Addenda and Interpretations
5. Site Examination
6. Bidder's Modification and Withdrawal of Bids
7. Insurance and Risk Management Requirements
8. Right to Reject Bids
9. Applicable Laws
10. Examination of Contract Documents
11. Bid Evaluation
12. Award Criteria
13. Disqualification of Bidders
14. Basis of Award
15. Professional Licenses
16. Wage Clause
17. Notice of Award of Contract
18. Execution of Contract Documents
19. Payment Terms
20. Joint Venture
21. Non-Collusion
22. Georgia Security and Immigration Compliance Act
23. Term of Contract
24. No Contact Provision
25. Authorization to Transact Business
26. Kick-Off Meeting
27. Right to Protest
28. Certificate of Acceptance
29. Exceptions to the County's Contract
30. Certification Regarding Debarment
31. Intergovernmental Cooperative Procurement Statement
32. Bid General Conditions
Section 2 - Bid Form
Section 3 - Scope of Work and Technical Specifications
Section 4 - Insurance and Risk Management Provisions
Section 5 - Purchasing Forms
Section 6 - Contract Compliance Requirements
Section 7 - Exhibits Purchasing Forms and (References)
Section 8 - Exhibits - Sample Forms Janitorial Services C, D & G
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INVITATION TO BID
26ITB1622649C-GS, JANITORIAL SERVICES FOR SELECTED FULTON COUNTY FACILITIES
(GROUPS C, D & G)
Sealed Bids for furnishing all materials, labor, tools, equipment and appurtenances necessary for
Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) must be
electronically submitted to the Fulton County Department of Purchasing and Contract Compliance via
BidNet Direct, no later than 11:00 a.m., local time, on Tuesday, August 11, 2026.
SCOPE OF WORK
To provide general cleaning for selected Fulton County facilities (Groups C, D & G) for
the Department of Real Estate and Asset Management. The successful bidder(s) shall
furnish all janitorial services and the labor, materials, cleaning supplies, restroom
supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper
towels, and other required supplies) and equipment necessary to provide the highest
quality of janitorial services at these selected County facilities. The detailed scope of work and
technical specifications are outlined in the Scope of Work of this bid document.
METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County
Code of Ordinances and the specific method of source selection for the services required in this bid is Code
Section 102-373, Competitive Sealed Bid.
BID DOCUMENTS
In order to obtain complete information about this solicitation, please click the link below where this
document and supporting documents can be downloaded,
https://www.bidnetdirect.com/georgia/fultoncounty.
PURCHASING CONTACT
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by
submitting questions to:
Purchasing Contact Name: Gertis Strozier, Assistant Purchasing Agent
Email: gertis.strozier@fultoncountyga.gov
Phone: (404) 612-7916
PRE-BID CONFERENCE
A Pre-Bid Conference will be held via web-conference.
Date: Tuesday, July 28, 2026
Time: 10:00 A.M.
Link: https://zoom.us/j/97535658863
Meeting ID: 975 3565 8863
The Pre-Bid Conference will be conducted for the purpose of explaining the County's bid process, the
specifications/technical documents; to provide non-binding verbal responses to questions concerning these
bid specifications; and, to discuss issues from the Bidders perspective. However, no verbal response
provided at the Pre-Bid Conference binds the County. Only those responses to questions submitted
through BidNet Direct and responded to by the County will be official.
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Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-Bid
Conference and will be addressed during the Pre-Bid Conference.
Any additional questions asked at the Pre-Bid Conference will be responded to in the form of an addendum
with the County's official responses.
Fulton County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any
open meeting, program or activity of Fulton County Government should be directed to Mario Avery,
Contract Compliance Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
VENDOR REGISTRATION
Bid responses must be submitted electronically on-line through BidNet Direct. The Bidder's firm must be a
registered vendor with BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty in order to
submit a response to this ITBC. There is no charge to register, simply follow the registration path and
select the "Limited Access" option.
If you need any assistance registering or using the platform, please call BidNet's Support Team at 800-835-
4603 ext. 2 for assistance.
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SECTION 1
INSTRUCTIONS TO BIDDERS
The following provisions are hereby made a part of this Invitation to Bid. Any Contract awarded as the
result of this Bid shall be governed by the following terms and conditions.
1. CONTRACT DOCUMENTS
The Contract Documents include the Contract Agreement, Contractor's Bid (including all documentation
accompanying the Bid and any post-Bid documentation required by the County prior to the Notice of
Award), any Special Conditions, General Conditions, Supplementary Conditions, Specifications and
addenda, together with written amendments issued in accordance with the General Conditions on or after
the date of the Contract Agreement.
The Contract Documents shall define and describe the complete work to which they relate.
2. BID PREPARATION
Bidders shall SUBMIT ONE (1) ORIGINAL, SIGNED AND DATED BID RESPONSE IN PDF FORMAT
ELECTONICALLY THROUGH BIDNET DIRECT (https://www.bidnetdirect.com/georgia/fultoncounty)
on the forms provided in the Bid Document.
All bids must be made on the bid forms contained herein and shall be subject to all requirements of the
Agreement Documents. All bids must be regular in every respect and no interlineations, excisions, or
special conditions shall be made or included in the bid by the Bidder.
Lump sum, unit price and extensions of unit prices must be entered in the appropriate spaces provided on
the Bid Schedule/Bid Form. Unit prices shall include an appropriate allocation of overhead and other
indirect costs so that the summation of unit price extensions and lump sum items represents the total bid
amount. All blank spaces must be typed or handwritten in blue ink on the "Original". All dollar amounts
must be BOTH in writing and figures and represent prices for the published scope of work without
exceptions.
The County may, in its sole discretion, reject any bid determined as irregular, a conditional bid or any bid on
which there is an alteration of, or departure from the Bid Schedule attached.
Failure to execute the Bid Schedule/Bid Form documents may result in Bidder being deemed non-
responsive and cause rejection of the bid.
3. RECIEPT AND OPENING OF BIDS
Sealed bids will be received by the Fulton County Department of Purchasing & Contract Compliance
electronically via BidNet Direct as described above. All submitted bid responses will be electronically time
and date stamped at the time all documents are uploaded and received.
REQUIRED SUBMITTALS: The bidder must complete and execute the following documents and upload
as required:
1. Bid Form
2. Acknowledgement of each Addendum
3. Purchasing Forms - All forms listed below must be completed and uploaded in the Exhibit 1,
Purchasing Forms envelope:
a. Form A: Georgia Security and Immigration Contractor Affidavit and Agreement
b. Form B: Georgia Security and Immigration Subcontractor Affidavit
c. Form C: Professional License Certifications
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d. Form D: Disclosure Form & Questionnaire
e. Exhibit A: Promise of Non-Discrimination
f. Exhibit B1: Schedule of Intended Subcontractor Utilization
g. Exhibit B2: Subcontractors & Suppliers Form
h. Exhibit C: Subcontractor Contact Form
i. Insurance and Risk Management Signature Page
j. References
Any bid responses received after the stated time and date will not be considered. It shall be the sole
responsibility of the bidder to have his/her bid submitted in BidNet Direct to the County for receipt on or
before the stated time and date.
Bid(s) shall be publicly opened via web conferencing, with only the names and total bid price of the bidders
disclosed at the opening.
Date: Tuesday, August 11, 2026
Time: 11:00 A.M.
Link: https://zoom.us/j/94367256947
Meeting ID: 943 6725 6947
4. ADDENDA AND INTERPRETATIONS
No interpretations of the meaning of the specifications or other pre-bid documents will be made to any
Bidder orally.
Bidders requiring clarification or interpretation shall submit question(s) via BidNet Direct website to the
designated Purchasing Representative. To be given consideration, requests must be received no later
than 2:00 PM, Tuesday, August 4, 2026. The County will not respond to any requests, oral or written,
received after this date.
Only communications from firms that are in submitted via BidNet Direct website will be recognized by the
County as duly authorized expressions on behalf of Bidder(s). Any and all such interpretations and any
supplemental instructions to this solicitation will be in the form of written addenda to the specifications and
posted on BidNet Direct website.
Failure of Bidders to receive or acknowledge any addendum shall not relieve them of any obligation under
the Bid. All addenda shall become part of the Contract Documents.
5. SITE EXAMINATION
There will not be a scheduled site visit for this project. However, bidders are encouraged to visit the project
site on their own.
6. BIDDER'S MODIFICATION AND WITHDRAWAL OF BIDS
A Bidder may modify or withdraw its bid by written request, provided that the request is received by the
County prior to the bid due date and time at the address to which bids are to be submitted. Provided
further, that in case of an electronic request (i.e. facsimile, e-mail, etc.) a written confirmation thereof over
the authorized signature of the Bidder must be received by the County at the address to which original
Bids are to be submitted within three (3) calendar days after issue of the electronic message. Following
withdrawal of its bid, the Bidder may submit a new bid, providing delivery is affected prior to the established
bid opening date and time. No bid may be withdrawn after bid due date for sixty (60) calendar days.
7. INSURANCE AND RISK MANAGEMENT REQUIREMENTS
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Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are outlined
in Section 5 of this ITB.
Upon award, the successful Bidder must obtain at their expense, a Certificate of Insurance ("COI") with
policy limits equal to or greater than the limits outlined in Section 5. Proof of insurance must be provided to
the County prior to the start of any work activities/services as described in the bid documents. Any and all
insurance coverage(s) and/or bonds required under the terms and conditions of the contract shall be
maintained during the entire term of the contract, including any contract modifications thereto, and until all
work has been completed to the satisfaction of the County.
8. RIGHT TO REJECT BIDS
The County reserves the right to reject any or all bids and to waive informalities. No bids will be received
after the time set for opening bids. Any unauthorized conditions, limitations or provisions attached to the
Bid, except as provided herein, will render it informal and may cause its rejection. Unbalanced bids will be
subject to rejection. Any bidder may withdraw his/her bid, either personally or by telegraphic or written
request, at any time prior to the scheduled closing time for receipt of bids. Telegraphic or written requests
for withdrawal must be in the possession of the County prior to the closing time for receipt of bids.
9. APPLICABLE LAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton County
shall apply. Protestors shall seek resolution of their complaints in the manner provided in the Fulton
County Purchasing Code 102-488 et. seq., incorporated by reference herein.
10. EXAMINATION OF CONTRACT DOCUMENTS
Prospective bidders shall examine the contract documents and before submitting a bid, shall make a
written request to the County for an interpretation or correction of any ambiguity, in consistency or error
therein which could be discovered by a bidder. At the bid opening each bidder shall be presumed to have
read and be familiar with the contract documents.
11. BID EVALUATION
a. Each Bid timely received and in the County's hands at the time set forth for the Bid
opening shall constitute an offer to perform the Agreement on the terms and
conditions thereof, in strict accordance with the Agreement documents, and all
other requirements, all for the Bid total. For good cause and valuable consideration, the sufficiency
of which is acknowledged by submittal of a Bid, each Bidder promises and agrees that its Bid shall be
irrevocable for a period of sixty calendar days after the Bid opening and will not be withdrawn or
modified during that time. The County may accept any Bid by giving the Bidder Written Notice of
acceptance during that time. If necessary, the period of time specified may be
extended by written agreement between the County and the Bidder or Bidders
concerned.
b. After the Bids have been opened and before any award is made, the County will
evaluate the Bid process, the Bid total, the supplements to the Bid form, Bidder's
experience, proposed Subcontractors and equipment manufacturers and other data
relating to Bidders' responsibility and qualifications to perform the Agreement
satisfactorily.
c. All extension of the unit prices shown, and the subsequent addition of extended
amounts may be verified by the County. In the event of a discrepancy between the unit
price bid and the extension, the unit price will be deemed intended by the Bidder and the extension shall be
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adjusted. In the event of a discrepancy between the sum of the extended amounts and the bid total,
the sum of the extended amounts shall govern.
d. Bidder may be required to submit, in writing, the addresses of any proposed
Subcontractors or Equipment manufacturers listed on the Bid, and to submit other
material information relative to proposed Subcontractors or Equipment manufacturers. The County
reserves the right to disapprove any proposed Subcontractor or Equipment manufacturers whose
technical or financial ability or resources or whose experience are deemed inadequate.
e. The County reserves the right to reject any Bid the prices of which appear to be
unbalanced, and to reject any or all Bids, or parts thereof, if it determines, in its sole
discretion, that such rejection is in the best interest of the County. Where only a
single responsible and responsive Bid is received, the County may in its sole with
such analysis and provide such supplemental information as may be required. The determination whether to
enter into an Agreement with such sole Bidder shall be solely within the County's discretion and not
dependent upon performance of a price or cost analysis.
f. Bids will be evaluated on the basis of determining the lowest Bid total of a Bidder, not
including alternates, whose Bid is responsive to the Invitation to Bid and who is determined to be technically,
financially and otherwise responsible to perform the Agreement satisfactorily, and to meet all other
requirements of the Bidding Documents relating thereto. Any Bid may be rejected if it is determined by the
County to be non-responsive, provided, however, that the Commission reserves the
right to waive any irregularities or technicalities which it determines, within its sole
discretion, to be minor in nature and in the interest of the public. Furthermore, any Bid
may be rejected if it is determined by the County, in its sole discretion, that the Bidder is not capable of
performing the Agreement satisfactorily based upon review of its experience and technical and financial
capabilities, or the failure of such bidder to provide information requested relating to such determination.
Additionally, the County reserves the right to disqualify Bids, before and after the bid
opening, upon evidence of collusion with intent to defraud or other illegal practices upon
the part of any Bidder(s).
g. The County intends to award the Agreement at the earliest practicable date to the
lowest responsive, responsible Bidder(s), provided that the Bid is within the funds
available for the project. In addition, the County reserves the right to reject all Bids if it
determines, in its sole discretion, that the public interest will be best served by doing so.
h. A Pre-award Conference may be conducted with the apparent low Bidder(s) to review general
requirements of the Bidding Documents.
12. AWARD CRITERIA
Award will be made after evaluating the prices, responsiveness and responsibility of each Bidder.
A. Responsiveness: The determination of responsiveness will be determined by the following:
a. The completeness of all material, documents and/or information required by the County;
b. Whether the bidder has submitted a complete Bid form without irregularities, excisions,
special conditions, or alternative bids for any item unless specifically requested in the Bid form.
B. Responsibility: The determination of the bidder's responsibility will be
a. The ability, capacity and skill of the Bidder to perform and/or provide the Work required;
b. The County reserves the right to reject any bid if the evidence submitted by, or investigation of,
the bidder fails to satisfy the County that he/she is properly qualified to carry out the obligations of
the Contract;
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c. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;
d. The quality of performance of work on previous contracts or work; Maintains a permanent
place of business individually or in conjunction with the prime contractor.
e. Has the appropriate and adequate technical experience necessary to perform the Work;
f. Has adequate personnel and equipment to do the Work expeditiously;
g. Has suitable financial means to meet obligations incidental to the work.
13. DISQUALIFICATION OF BIDDERS
Any of the following may be considered as sufficient for disqualification of a Bidder and the rejection of the Bid:
a. Submission of more than one Bid for the same work by an individual, firm, partnership or
Corporation under the same of different name(s);
b. Evidence of collusion among Bidders;
c. Previous participation in collusive bidding on Work for the County;
d. Submission of an unbalanced Bid, in which the prices quoted for same items are out of proportion
to the prices for other items;
e. Lack of competency of Bidder. The Agreement will be awarded only to a Bidder(s) rated as capable
of performing the Work.
14. BASIS OF AWARD
The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder per
Janitorial Group complying with the provisions of this ITB.
The recommendation is based on the bidders' calculation cost per cleanable square
footage for each facility within that Group to include day porter services, premium
annual events and all cleaning and restroom supplies to determine the lowest
responsive and responsible bidder(s) for a total annual cost for each of the three (3)
different Groups: C (Central Libraries- consists of 6 facilities including Central
Warehouse), D (North Fulton Libraries- consists of 15 facilities), and G which consist of
7 total facilities: (North Senior Centers- 5 facilities & Central Senior Centers- 2 facilities).
The recommendation, also, is based upon the bidders' references of current customers
below who can verify the quality of service your company provides. The County prefers
customers of similar size and scope of work to this bid.
No bid may be withdrawn for a period of sixty (60) days after the date of bid opening except as permitted by
O.C.G.A., 36-91-41 et seq., as amended.
15. PROFESSIONAL LICENSES (NON-APPLICABLE)
The State of Georgia requires that the following professions are required by state law to be licensed:
1. Electricians
2. Plumbers
3. Conditioned Air Contractors
4. Low voltage Contractors
Bidders and any sub-contractors performing any of the above described work must provide a copy of their
license for the work they will perform on this project. Bidders must complete Form C3: Georgia
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Professional License Certification in Section 6, Purchasing Forms Failure to provide the required license
may deem your bid non-responsive.
16. WAGE CLAUSE
Pursuant to 102-413, Each Contractor shall agree that in the performance of the Contract he will comply
with all lawful agreements, if any, which the Contractor had made with any association, union, or other
entity, with respect to wages, salaries, and working conditions, so as not to cause inconvenience, picketing,
or work stoppage.
17. NOTICE OF AWARD OF CONTRACT
As soon as possible, and within sixty (60) days after receipt of bids, the County shall notify the successful
Bidder of the Award of Contract.
The award shall be made by the Board of Commissioners of Fulton County to the lowest responsive,
responsible bidder(s) as soon as possible after receipt of bids, taking into consideration price and the
responsiveness to the requirements set forth in the Invitation for Bid. In such case, no claim shall be made
by the selected Contractor(s) for loss of profit if the contract is not awarded or awarded for less work than is
indicated and for less than the amount of his bid. The total of the awarded contract shall not exceed the
available funds allocated for this project.
Should the County require additional time to award the contract, the time may be extended by mutual
agreement between the County and the successful bidder. If an Award of Contract has not been made
within sixty (60) days from the bid date or within the extension mutually agreed upon, the Bidder may
withdraw the Bid without further liability on the part of either party.
Any award made by the Board of Commissioners as a result of this bid will begin from the date of the notice
to proceed. The Bidder agrees hereby to commence work under this Contract, with adequate personnel
and equipment, on a date to be specified in a written order from the user department. The contract shall
become effective on the Contract Date and shall continue in effect until the end of the term of the contract
or until the project has been closed-out unless earlier terminated pursuant to the termination provisions of
the contract.
18. EXECUTION OF CONTRACT DOCUMENTS
Upon notification of Award of Contract, the County shall furnish the Contractor the conformed copies of
Contract Documents for execution by the Contractor and Contractor's surety.
Within ten (10) days after receipt the Contractor shall return all the documents properly executed by the
Contractor and the Contractor's surety. Attached to each document shall be an original power-of-attorney
for the person executing the bonds for the surety and certificates of insurance for the required insurance
coverage.
After receipt of the documents executed by the Contractor and his surety with the power-of-attorney and
certificates of insurance, the County shall complete the execution of the documents. Distribution of the
completed documents will be made upon completion.
Should the contractor and/or surety fail to execute the documents within the time specified, the County shall
have the right to proceed on the Bid Bond accompanying the bid.
If the County fails to execute the documents within the time limit specified, the Contractor shall have the
right to withdraw the Contractor's bid without penalty.
Should an extension of any of the time limits stated above be required, this shall be done only by mutual
agreement between both parties.
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