Bid Document PCC-0041-26R Licensing of Hunting Rights to the StavolaTrap Rock Parcel

SOMERSET COUNTY PARK COMMISSION
PURCHASING DIVISION PO BOX 3000 - 20 GROVE STREET
PHONE: (908) 231-7043
MELISSA A. KOSENSKY, QPA, CCPO, RPPO SOMERSET COUNTY AD MINISTRATION BUILDING Fax: (908) 575-3917
Purchasing Agent SOMERVILLE, NJ 08876 - 1262
NOTICE TO BIDDERS
Sealed bids will be received by the Purchasing Agent for the Somerset County Park Commission on
August 5, 2026 at 3:00 PM prevailing time in the Purchasing Division, Somerset County
Administration Building, 20 Grove St., Somerville, NJ 08876 at which time and place bids will be
opened and read in public for:
Licensing of Hunting Rights to the Stavola/Trap Rock Parcel in
Somerset County, New Jersey
Contract #: PCC-0041-26R
We value the integrity of the procurement process, and in full transparency, the bid opening will be
conducted via Live-Stream from the County Commissioners Meeting room. You can access the Live-
Stream from the County's homepage at the prevailing date and time stated in this Notice to Bidders.
During the bid opening process, the bidders will be announced as well as bid amounts. Also, the bid
tabulation will be posted, as always, to the Purchasing webpage once available.
Bid responses must be made on the standard proposal forms, be enclosed in a sealed package bearing
the name and address of the bidder and the "BID TITLE NAME & CONTRACT #" on the outside,
addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.
Specifications and instruction to bidders may be obtained at the County Purchasing Office or the
Somerset County Park Commission website at www.somersetcountyparks.org and on the Somerset
County website www.somersetcountynj.gov.
Any Bid Addenda will be issued on the County and Somerset County Park Commission websites, and
processed in accordance with N.J.S.A. 40A:11-23(c)(1). All interested bidders should check the website
from now through bid opening. It is the sole responsibility of the respondent to be knowledgeable of all
addenda related to this procurement.
Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.
Melissa A. Kosensky, QPA, CCPO, RPPO
Purchasing Agent - Somerset County
Publication Date: July 20, 2026

SOMERSET COUNTY PARK COMMISSION
GENERAL INSTRUCTIONS
1. SUBMISSION OF BIDS
A. Sealed bids shall be received in accordance with public advertisement as required by law, a
copy of said notice being attached hereto and made a part of these specifications.
B. Each bid shall be submitted on the proposal form attached, in a sealed envelope
(1) Addressed to the Purchasing Agent
(2) Bearing the name and address of the bidder on the outside
(3) Clearly marked "BID" with the contract name and number being bid. Provide One (1)
Original & One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.
C. It is the bidder's responsibility to ensure that bids are presented to the Purchasing Agent on
the hour and at the place designated. Bids may be hand delivered or mailed; however, the
Somerset County Park Commission disclaims any responsibility for bids forwarded by regular
or express mail. If the bid is sent by express mail, the designation in B. above must
also appear on the outside of the express company envelope. Bids received after the
designated time and date will be returned unopened.
D. The Somerset County Park Commission reserves the right to postpone the date for
presentation and opening of bids and will give written notice of any such postponement to
each prospective bidder as required by law.
E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn
upon written application of the bidder who shall be required to produce evidence showing
that the individual is or represents the principal or principals involved in the bid. Once bids
have been opened, they shall remain firm for a period of sixty (60) calendar days.
F. Each bid proposal form must give the full business address, business phone, fax, e-mail, the
contact person of the bidder, and be signed by an authorized representative as follow:
* Bids by partnerships must be signed in the partnership name by one of the members of
the partnership or by an authorized representative followed by the signature and
designation of the person signing.
* Bids by corporations must be signed in the legal name of the corporation, followed by the
name of the State in which incorporated and must contain the signature and designation
of the president, secretary or other person authorized to bind the corporation in the
matter.
* Bids by sole-proprietorship shall be signed by the proprietor.
* When requested, satisfactory evidence of the authority of the officer signing shall be
furnished.
G. Multiple Bids Not Accepted
More than one bid from an individual, a firm or partnership, a corporation or association
under the same or different names shall not be considered.
H. Official Request for Bid packages are available from the County's and Somerset County Park
Commission websites at www.somersetcountynj.gov and www.somersetcountyparks.org at
no cost to the prospective bidders. All addenda are posted on both site's and issued in
accordance with N.J.S.A. 40A:11-23(c)(1). Potential bidders are cautioned that they are
bidding at their own risk if a third party supplied the specifications that may or may not be
complete. The Somerset County Park Commission is not responsible for third party supplied
specifications.
I. Results of all bids are posted on the County and Somerset County Park Commission's
website.

2. RESERVED
3. PREPARATION OF BIDS (PRICING INFORMATION AND FORMS)
A. (1). The Somerset County Park Commission is exempt from any local, state or federal sales,
use or excise tax. Somerset County Park Commission shall not pay for New Jersey State
Sales and Use Tax that are included in any invoices. Somerset County Park Commission will
not pay service charges such as interest and late fees.
(2). The Somerset County Park Commission or any of its offices and divisions will not
complete credit applications as a result of contract(s) resulting from award based on
these specifications.
The County of Somerset is rated by:
Standard & Poor's Ratings Group: AAA
Moody's Investors Services: Aaa
Dun and Bradstreet
B. Bid responses shall be signed in ink (Original Signature Required) by the bidder; all
quotations shall be made with a typewriter/computer or pen and ink. Any quotation showing
any erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be
inserted in spaces provided.
C. Failure to sign and give all information in the bid may result in the bid being rejected.
D. Reserved
E. Reserved
F. Any bidder may withdraw their bid at any time before the time set for receipt of bids.
G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO THE
BID DOCUMENT CHECK LIST PAGE.
H. Results of all bids are posted on the County website www.somersetcountynj.gov and
Somerset County Park Commission web site www.somersetcountyparks.org
4. RESERVED
5. INTERPRETATIONS AND ADDENDA
A. The bidder understands and agrees that its bid is submitted on the basis of the specifications
prepared by the Somerset County Park Commission. The bidder accepts the obligation to
become familiar with these specifications.
B. Bidders are expected to examine the specifications and related documents with care and
observe all their requirements. Ambiguities, errors or omissions noted by bidders should be
promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify
the Somerset County Park Commission of such ambiguities, errors or omissions, the bidder
shall be bound by the bid.
C. No oral interpretation of the meaning of the specifications will be made to any bidder. Every
request for an interpretation shall be in writing, addressed to the Purchasing Agent,
referencing the Contract Name and Contract Number in the subject line, at
PurchasingDiv@somersetcountynj.gov. In order to be given consideration, written requests
for interpretation and or clarification must be received at last three (3) business days prior to
the date fixed for the opening of the bids.

D. All interpretations, clarifications and any supplemental instructions will be in the form of
written addenda to the specifications, and will be distributed to all prospective bidders. All
addenda so issued shall become part of the specification and bid documents, and shall be
acknowledged by the bidder by completing the Acknowledgement of Receipt of Addenda
form. The Somerset County Park Commission's interpretations or corrections thereof shall
be final.
Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide
required notice prior to official receipt of bids to any person who has submitted a bid or who
has received a bid package. They will be sent via electronic transmissions to those known
recipients of the bid specifications.
E. Discrepancies in Bids
1. If the amount shown in words and its equivalent figures do not agree, the written words
shall be binding. Ditto marks are not considered writing or printing and shall not be
used.
2. In the event that there is a discrepancy between the unit prices and the extended totals,
the unit prices shall prevail. In the event there is an error of the summation of the
extended totals, the computation by the Somerset County Park Commission of the
extended totals shall govern.
6. RESERVED
7. METHOD OF CONTRACT AWARD
A. The Somerset County Park Commission reserves the right to accept or reject any or all bids,
to waive identified irregularities and technicalities, and to award in whole or in part to the
highest responsible bidder, if it is in the best interest of the Somerset County Park
Commission to do so. Without limiting the generality of the foregoing, any bid which is
incomplete, obscure, or irregular may be rejected, any bid having erasures or corrections in
the price sheet may be rejected; any bid in which unit prices are omitted, or in which
unit/total prices are unbalanced, may be rejected; any bid accompanied by any insufficient
or irregular certified check, cashier's check or bid bond may be rejected.
B. The Somerset County Park Commission further reserves the right to award each item
separately to the highest responsible bidder meeting specifications or to make an award
based on the total bid to the bidder whose total sum is the low bid meeting the
specifications, whichever in the awarding authorities' opinion is in the best interest of the
Somerset County Park Commission. Without limiting the generality of the foregoing, the
Somerset County Park Commission reserves the right to award a contract based on either
option that may be described in the bid proposal or based on any combination thereof.
C. The Somerset County Park Commission may also elect to award the contract on the basis of
unit prices.
D. The Somerset County Park Commission reserves the right to award equal or tie bids at their
discretion to any one of the tie bidders.
E. Should the bidder, to whom the contract is awarded, fail to enter into a contract within 10
days, the Somerset County Park Commission may then, at its option, accept the bid of the
next highest responsible bidder.
F. Reserved
G. The form of contract shall be submitted by the Somerset County Park Commission to the
successful bidder.

H. Government entities are not private business/consumer clients; therefore, separate company
agreements are not honored. Terms of the specifications/bid package prevail unless
otherwise noted by the vendor as exceptions.
8. CAUSES FOR REJECTIONING BIDS
Bids may be rejected for any of the following reasons:
A. All bids pursuant to N.J.S.A. 40A:11-13.2;
B. If more than one bid is received from an individual, firm or partnership, corporation or
association under the same name;
C. Multiple bids from an agent representing competing bidders;
D. The bid is inappropriately unbalanced;
E. If the successful bidder fails to enter into a contract within 21 days, Sundays and holidays
excepted, or as otherwise agreed upon by the parties to the contract. In this case at its
option, the Somerset County Park Commission may accept the bid of the next lowest
responsible bidder. (N.J.S.A. 40A:11-24b)
9. RESERVED
10. RESERVED
11. NON-COLLUSION AFFIDAVIT - N.J.S.A. 52:34-15
The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and
submitted intact with the proposal.
12. NEW JERSEY ANTI-DISCRIMINATION - N.J.S.A. 10:2-1
There shall be no discrimination against any employee engaged in the work required to produce
the goods and services covered by any contract resulting from this bid, or against any applicant
to such employment because of race, religion, sex, national origin, creed, color, ancestry, age,
marital status, affectional or sexual orientation, familial status, liability for service in the Armed
Forces of the United States, or nationality. This provision shall include, but not be limited to the
following: employment upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. The contractor shall insert a similar provision in all subcontracts for
services to be covered by any contract resulting from this bid.
13. MANDATORY EEO/AFFIRMATIVE ACTION EVIDENCE - N.J.S.A. 10:5-31 et seq. and
N.J.A.C. 17-27 et seq.
No firm may be issued a contract unless it complies with the affirmative action provisions of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of
Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The
contract will include the language included as attachment A in this specification.
1. Goods, Professional Services and Service Contracts
Each contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
i. A Letter of Federal Approval indicating that the vendor is under an existing federally
approved or sanctioned affirmative action program. A copy of the letter must be
provided by the vendor to the Public Agency and Division. This approval letter is valid for
one year from the date of issuance.
ii. A Certificate of Employee Information Report (hereafter "Certificate"), issued in
accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the
Certificate to the Public Agency as evidence of its compliance with the regulations. The
Certificate represents the review and approval of the vendor's Employee Information
Report, Form AA-302 by the Division

iii. The successful bidder shall complete an Initial Employee Report, Form AA-302 and
submit it to the Division with a check or money order for $150.00 made payable to
"Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance
2. Construction Contracts
All successful contractors shall complete and submit an Initial Project Manning Report
(AA201-available on-line at www.state.nj.us/treasury/contract_compliance upon notification
of award. Proper completion and submission of this Report shall constitute evidence of the
contractor's compliance with the regulations. Failure to submit this form may result in the
contract being terminated. The contractor also agrees to submit a copy of the Monthly
Project Workforce Report, Form AA-202 once a month thereafter for the duration of the
contract to the Department of LWD and to the Public Agency.
14. AMERICANS WITH DISABILITIES ACT OF 1990 - 42 U.S.C. S121 01 et seq.
Discrimination on the basis of disability in contracting for the purchase of goods and services is
prohibited. Bidders are required to read Americans with Disabilities language that is included in
this specification and agree that the provisions of Title II of the Act are made a part of the
contract. The contractor is obligated to comply with the Act and to hold the Somerset County
Park Commission harmless for any violations committed under the contract.
15. WORKER AND COMMUNITY RIGHT TO KNOW ACT - N.J.S.A. 34:5A-1 et seq.
The manufacturer or supplier of chemical substances or mixtures shall label them in accordance
with the N.J. Worker and Community Right to Know Law (N.J.S.A. 34: 5A-1 et seq., and N.J.A.C
5:89-5 et seq.).
All direct use containers shall bear a label indicating the chemical name(s) and Chemical
Abstracts Service number(s) of all hazardous substances in the container, and all other
substances which are among the five most predominant substances in the container, or their
trade secret registry number(s). (N.J.A.C. 8:59-5) or adhere to the requirements of The Globally
Harmonized System of Classification and Labeling of Chemicals (GHS) and the U.S. Occupational
Safety and Health Administration (OSHA) Hazard Communication Standard (HCS) as outlined in
the Federal Register / Vol. 77, No. 58 / Monday, March 26, 2012 / Rules and Regulations as
adopted in final rule by DEPARTMENT OF LABOR, Occupational Safety and Health Administration,
29 CFR Parts 1910, 1915, and 1926, [Docket No. OSHA-H022K-2006-0062, (formerly Docket
No. H022K)], RIN 1218-AC20, Hazard Communication. Further, all applicable documentation
must be furnished.
16. OWNERSHIP DISCLOSURE- N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)
N.J.S.A. 52:25-24.2 provides that no business organization, regardless of form of ownership,
shall be awarded any contract for the performance of any work or the furnishing of any goods
and services, unless, prior to the receipt of the bid or accompanying the bid of said
business organization, bidders shall submit a statement setting forth the names and addresses
of all persons and entities that own ten percent or more of its stock or interest of any type at all
levels of ownership. The disclosure shall be continued until names and addresses of every
noncorporate stockholder, and individual partner, and member exceeding the ten percent
ownership, has been listed.
The included State of Ownership shall be completed and attached to the bid proposal. This
requirement applies to all forms of business organizations, including, but not limited to,
corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability
corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations.
Failure to submit a disclosure document shall result in rejection of the bid as it cannot be
remedied after bids have been opened.
Not-for-profit entities should fill in their name, check the not-for-profit box, and certify the form.
No other information is necessary.

17. INSURANCE AND INDEMNIFICATION
A. Insurance requirements
See contract (Page 17, 18 & 19)
B. Indemnification
See contract (Page 19)
18. PAYMENT
Payments shall be made by Licensee in five (5) lump sum yearly installments. The first annual
fee payment, together with this License signed by the Licensee, is due after a properly executed
Somerset County Park Commission voucher has been received and formally approved on the
voucher list by the Somerset County Park Commission at its subsequent regular meeting. The
voucher will be certified correct by the department/division head who received the goods or
services. Subsequent annual fee payments shall be made on or before August 1st of the second,
third, fourth, and fifth years of the term.
Payment shall in the form of a check payable and tendered to the Somerset County Park
Commission, Attention: Director Geoffrey Soriano, P.O. Box 5327, North Branch, NJ
08876.
19. NON-PAYMENT OF PENALTIES AND INTEREST ON OVERDUE BILLS
Public funds may be used to pay only for goods delivered or services rendered. Somerset County
Parks Commission will not pay penalties and/or interest on overdue bills. No employee is
authorized to sign a letter of credit or any other document that represents a legal commitment
on the part of the County to pay additional fees.
20. PROMPT PAYMENT - GOODS & SERVICES - P.L. 2019, C.127 (LFN 2019-02 1/23/19)
P.L. 2018, c. 127 establishes a prompt payment requirement that applies to goods and services
contracts a contracting unit awards to a "business concern" under the Local Public Contracts Law
(LPCL). The law applies to all goods and services contracts awarded on or after February 1,
2019 (the law's effective date) regardless of dollar amount and any contracts requiring either a
single payment or multiple payments. The law does not change the prompt payment
requirements for improvements to real property and structures as set forth in N.J.S.A. 2A:30A-1
et seq. and described in LFN 2006-21. The law defines "Business Concern" as any person
engaged in a trade or business, including a private nonprofit entity operating as an independent
contractor, providing goods and services directly to a contracting unit or to a designated third
party and operating pursuant to a contract with a contracting unit which requires either a single
payment or multiple payments, but shall not include a "public utility" as defined in N.J.S.A.
48:2.13.
21. TERMINATION OF CONTRACT
A. If, through any cause, the contractor shall fail to fulfill in a timely manner obligations under
the contract or if the contractor shall violate any of the requirements of the contract, the
Somerset County Park Commission shall there upon have the right to terminate the contract
by giving written notice to the contractor of such termination and specifying the effective
date of termination. Such termination shall relieve the Somerset County Park Commission of
any obligation for balances to the contractor of any sum or sums set forth in the contract.
Somerset County Park Commission will pay for goods and services accepted prior to
termination.
B. Notwithstanding the above, the contractor shall not be relieved of liability to the Somerset
County Park Commission for damages sustained by the Somerset County Park Commission
by virtue of any breach of the contract by the contractor and the Somerset County Park
Commission may withhold any payments to the contractor for the purpose of compensation
until such time as the exact amount of the damage due the Somerset County Park
Commission from the contractor is determined.

C. The contractor agrees to indemnify and hold the Somerset County Park Commission
harmless from any liability to subcontractors/suppliers concerning payment for work
performed or goods supplied arising out of the lawful termination of the contract by the
Somerset County Park Commission under this provision.
D. In case of default by the contractor, the Somerset County Park Commission may procure the
goods and services from other sources and hold the contractor responsible for any excess
cost.
E. Continuation of the terms of the contract beyond the fiscal year is contingent on availability
of funds in the following year's budget. In the event of unavailability of such funds, the
Somerset County Park Commission reserves the right to cancel the contract.
F. It is understood by all parties that if, during the life of the contract, the contractor disposes
of his/her business concern by acquisition, novation, merger, sale and/or transfer or by any
means convey his/her interest(s) to another party, all obligations are transferred to the new
party. In this event, the new owner(s) will be required to submit all documentation/legal
instruments that were required in the original bid/contract. Any changes shall be approved
by the Somerset County Park Commission.
G. The contractor will not assign any interest in the contract and shall not transfer any interest
in the same without the prior written consent of the Somerset County Park Commission.
H. The Somerset County Park Commission may terminate the contract for convenience by
providing seventy-five (75) calendar days advanced notice to the contractor.
I. The contractor shall maintain all documentation related to products, transactions or services
under this contract for a period of five years from the date of final payment. Such records
shall be available to the New Jersey Office of the State Comptroller upon request.
J. For contracts that exceed one year, each fiscal year payment obligation of the Somerset
County Park Commission is conditioned upon the availability of Somerset County Park
Commission funds appropriated or allocated for the payment of such an obligation. If funds
are not allocated and available for the continuance of any services performed by the bidder
awarded the contract (contractor) hereunder, whether in whole or in part, the Somerset
County Park Commission at the end of any particular fiscal year may terminate such
services. The Somerset County Park Commission will notify the contractor in writing
immediately of any services that will be affected by a shortage of appropriated funds. This
provision shall not be construed so as to permit the Somerset County Park Commission to
terminate the contract during the term, or any service hereunder, merely in order to acquire
identical services from another contractor.
K. Neither party shall be responsible for any resulting loss or obligation to fulfill duties as
specified in any of the terms or provisions of a contract if the fulfillment of any term or
provision of the contract is delayed or prevented by any revolutions, insurrections, riots,
wars, acts of enemies, national emergencies, strikes, floods, fires, acts of God, or by any
cause not within the control of the party whose performance is interfered with which by the
exercise of reasonable diligence such party is unable to prevent. Additionally, if the
fulfillment of any of the terms and provisions of the contract is delayed or prevented by any
court order, or action or injunction or other such agreement, the contract shall become
voidable by the Somerset County Park Commission by notice to the parties.

22. ACQUISITION, MERGE, SALE AND/OR TRANSFER OF BUSINESS, ETC.
It is understood by all parties that if, during the life of the contract, the contractor disposes of
his/her business concern by acquisition, merger, sale and/or transfer or by any means convey
his/her interest(s) to another party, all obligations are transferred to that new party. In this
event, the new owners(s) will be required to submit, when required, a performance bond in the
amount of the open balance of the contract.
23. RESERVED
24. Vendor's literature and/or pricing sheets will not be accepted in lieu of completing the proposal
blank(s) set forth in these specifications.
25. Bidders shall not write in margins or alter the official content or requirements of the Somerset
County Park Commission bid documents.
26. SPECIFICATIONS
Any prospective bidder who wishes to challenge a bid specification shall file such challenges in
writing with the contracting agent no less than three (3) business days prior to the opening of
the bids. Challenges filed after that time shall be considered void and having no impact on the
contracting unit or the award of contract.
27. OWNERSHIP OF MATERIAL
The owner shall retain all of its rights and interest in any and all documents and property both
hard copy and digital furnished by the owner to the contractor for the purpose of assisting the
contractor in the performance of this contract. All such items shall be returned immediately to
the owner at the expiration or termination of the contract or completion of any related services,
pursuant thereto, whichever comes first. None of the documents and/or property shall, without
the written consent of the owner, be disclosed to others or used by the contractor or permitted
by the contractor to be used by their parties at any time except in the performance of the
resulting contract.
Ownership of all data, materials and documentation originated and prepared for the owner
pursuant to this contract shall belong exclusively to the owner. All data, reports, computerized
information, programs and materials related to this project shall be delivered to and become the
property of the owner upon completion of the project. The contractor shall not have the right to
use, sell, or disclose the total of the interim or final work products, or make available to third
parties. All information supplied to the owner is required to be supplied via USB external hard
drive and compatible with the owner's computers systems. County technology standards:
Microsoft 11 Windows, Microsoft Office 365, Adobe Reader and Acrobat, Microsoft Edge browser.
28. TRUTH IN CONTRACTING LAW
N.J.S.A. 2C:21-34, et seq. governs false claims and representation. It is a serious crime
for the bidder to knowingly submit a false claim and/or knowingly make material
misrepresentation.
N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to
a public servant for an official act performed or to be performed by a public servant, which
is a violation of official duty.
N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or
indirectly, confers or agrees to confer any benefit not allowed by law to a public servant.
Bidder should consult the statutes or legal counsel for further information.
29. PROOF OF N.J. BUSINESS REGISTRATION CERTIFICATE N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, Somerset County ("Contracting Agency") is prohibited from
entering into a contract with an entity unless the bidder/proposer/contractor, and each
subcontractor that is required by law to be named in a bid/proposal/contract has a valid
Business Registration Certificate on file with the Division of Revenue and Enterprise Services
within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency
with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division
of Taxation in the Department of Treasury, the use tax due pursuant to the Sales and
Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property
delivered in the State. Any questions in this regard can be directed to the Division of
Taxation at (609) 292-6400. Form NJ-REG can be filed online at
www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business
registration as required, or that provides false business registration information, shall be liable
for a penalty of $25.00 for each day of violation, not to exceed $50,000, for each proof of
business registration not properly provided under a contract with a contracting agency.
Emergency Purchases or Contracts
For purchases of an emergent nature, the contractor shall provide its Business Registration
Certificate within two weeks from the date of purchase or execution of the contract or prior to
payment for goods or services, whichever is earlier.
30. PAY TO PLAY- NOTICE OF DISCLOSURE REQUIREMENT
Business entities are advised of their responsibility to file an annual disclosure statement of
political contributions with the New Jersey Election Law Enforcement Commission (ELEC)
pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public
entities in a calendar year. Business entities are responsible for determining if filing is
necessary. Additional information on this requirement is available from ELEC at 888-313-3532
or at www.elec.state.nj.us.
31. W-9
Successful bidder/respondent shall complete W-9 Form and submit to Purchasing prior to
contract award. The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
32. Health Insurance Portability and Accountability Act of 1996 - HIPAA (If Applicable)
Both parties agree to comply with all requirements of the Federal Health Insurance Portability
and Accountability Act of 1996 ("HIPAA") as maybe amended from time to time, and the
corresponding HIPAA regulations for the confidentiality and security of medical information.