Purchase New Servers - IT Dept

City of Adrian Server Purchase

Sealed bids will be received until 2:00 p.m. E.D.T. on Thursday, July 16, 2026, at the Purchasing Office, City Hall, 135 East Maumee Street, Adrian, Michigan 49221, for the purchase of new Servers, equipment only, no installation.

CONDITIONS:

1. Contract, Bond, and Insurance requirements available at: https://www.adriancity.com/community/reference_desk/bids.php

2. Successful bidder will enter into contract for this work within ___ calendar days after award of bid and will start work within ___ calendar days after signing of the contract and will complete within ___ calendar days.

3. All bids are to be firm for a period of not less than sixty days after the official opening of the bids.

4. The City of Adrian reserves the right to accept or reject any or all bids and to waive any irregularities, and to accept bids which do not conform in every respect to the bidding requirements.

5. Equipment only, no installation.

6. All bids must be submitted in a sealed envelope clearly marked on the outside, “Sealed Bid – Server Purchase 2026.”

7. Questions or to schedule a walkthrough, contact IT Director Gordy McKinney: 517.264.4841 or gmckinney@adrianmi.gov.

NAME OF COMPANY

ADDRESS

CITY STATE ZIP

BY TITLE

TELEPHONE DATE

EMAIL

TOTAL BID AMOUNT:

SPECIFICATIONS:

1. Minimum 32 Cores total

2. Intel Xeon 6737P Equivalent or Better

3. Minimum 256Gb Memory

4. Minimum 30Tb storage with Raid 5

5. Dual Power Supplies

6. Optional Fiber network card vs. standard network card

7. Windows Server licensing for up to 6 servers along with 50 user CALs, with the option to downgrade to Windows Server 2022

8. Hyper V for up to 6 servers

9. Hardware Monitoring (IDRAC or similar)

10. SQL Server Standard Licensing with 50 User CALS. One SQL server is needed

11. This will be a VM Machine for 3 Servers, with the potential for 3 additional servers

a. One Virtual server will be the SQL Server

12. Include Rack Mounts

13. Bids should include MI Deal pricing or equivalent Government pricing