Debris Removal Services (RFP)

Location:	Georgia
Posted:	Aug 11, 2026
Due:	Sep 10, 2026
Agency:	Macon Bibb County
Type of Government:	State & Local
Category:	99 - Miscellaneous S - Utilities and Training Services
Solicitation No:	27-010-LH
Publication URL:	To access bid details, please log in.

27-010-LH Debris Removal Services (RFP) (9/10/26)

August 11, 2026

Published by ntharpe

A. INVITIATION TO PROPOSE

Notice is hereby given that the Macon-Bibb County board of Commissioners will receive sealed proposals for Debris Removal Services (original plus 5 copies and Flash Drive) in the Procurement Department, Suite 308 of Macon City Hall, located at 700 Poplar Street Macon, Georgia 31201 until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, September 10, 2026, for EMA Debris Removal Services for Macon-Bibb County, Georgia
NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, September 10, 2026, at 2:00 o’clock P.M. in the Procurement Conference room, located at 700 Poplar Street Ste 308 Macon, Georgia 31201.

B. PURPOSE

Macon-Bibb County is soliciting proposals from qualified firms for debris removal, reduction, hauling, and disposal services, for debris resulting from hurricanes, tornadoes, ice storms, severe weather, and other natural or man-made disasters. The successful contractor shall provide all labor, equipment, materials, tools, transportation, permits, and incidentals necessary to perform the requested debris removal services in accordance with FEMA Public Assistance requirements and all appliable State, Federal, and Local regulations. This award is intended to serve as a [re-event and post-event debris removal contract.

C. DEFINTIONS

(1) Wherever the terms “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

(2) Wherever the term “FEMA” occurs in these specifications it shall mean the Federal Emergency Management Agency.

(3) Wherever the term “GEMA” occurs in these specifications it shall mean the Georgia Emergency Management Agency.

(4) Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.

D. PRE-BID CONFERENCE

A mandatory pre-bid conference is scheduled for Wednesday, September 19, 2026 @ 11:00 am, at Emergency Management. This pre-bid conference is mandatory. Deadline for submitting questions is Friday, August 21, 2026, at 3:00 p.m. All questions to be submitted by email only to Lhardwick@maconbibb.us. There will be a Zoom Meeting option below:

Macon-Bibb EMA is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting
https://us06web.zoom.us/j/82609844442?pwd=MbPJDv8meHMJCOiqZxsUXRKOGxrc9Z.1&from=addon

Meeting agenda
https://docs.zoom.us/agenda/doc/fde8b9cb-b214-4d37-9d01-eb0b8ce46c1d?from=addon

Meeting ID: 826 0984 4442

Passcode: 893976

E. SOLICITATION DOCUMENTS

Announcement of this Request for Professional Services will be posted on the Macon-Bibb County Procurement website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry at http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100. Addendum hereto will be posted on both websites. It is the responsibility of the Proposer to check the websites for updates and addendums to this Solicitation. All documents posted on the websites shall be included as solicitation documents and will be incorporated into any contract awarded by reference.

F. SUBMITTAL FORMAT AND REQUIREMENTS

Along with the required submitting documents included, bidders shall provide the following:

(1) Cover Letter

(2) Company Qualifications

(3) Disaster Experience

(4) Technical Approach Statement

(5) Key Personnel

(6) Financial Capability

The cost proposal form (to be submitted in a separate envelope from the technical proposal)

Proposals shall be submitted by mail or hand delivery by 12:00 pm (noon) of September 10, 2026.

The address for submittals is:
27-010-LH
Debris Removal Services
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201

27-010-LH Debris Removal Services-RFP

27-010-LH Attachment A

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

Debris Removal Services

27-010-LH

MACON-B99I0B-6B0 COUNTY,

GE9O90R-30GIA

MACORNe-qBuIeBstBfoCrOPUroNpoTsYa,l G(REFOPR) GIA

FOR

ISSUED: AUGUST 11, 2026

BIDS DUE NO LATER TDHAeNb1r2is:0M0 NoOnOitNoOriNnTgHSUeRrSvDiAcYe,sSEPTEMBER 10, 2026

Macon-Bibb County Procurement Department

70027Po-0pl0a9r -SLtrHeet

Suite 308

Macon-Bibb County City Hall

Macon, Georgia 31201

MACON-BIBB COUNTY

ISSUE DATE: AUGUST 10, 2026

DUE DATE: THURSDAY, SEPTEMBER 24, 2026

MBE/WBE/DBE Participation: Minority, Women

Owned, and other Disadvantaged Business Enterprises

are encouraged to participate in the solicitation

process. Additionally, respondents are encouraged to

use M/W/DBE sub-consultants where possible. Small

and other disadvantaged businesses requiring

REQUEST FOR PROPOSAL INFORMATION & INSTRUCTIONS

A. INVITIATION TO PROPOSE

Notice is hereby given that the Macon-Bibb County board of Commissioners will receive sealed proposals

for Debris Removal Services (original plus 5 copies and Flash Drive) in the Procurement Department, Suite

308 of Macon City Hall, located at 700 Poplar Street Macon, Georgia 31201 until 12:00 o’clock NOON at

the time legally prevailing in Macon, Georgia on Thursday, September 10, 2026, for EMA Debris Removal

Services for Macon-Bibb County, Georgia

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, September 10, 2026, at 2:00 o’clock

P.M. in the Procurement Conference room, located at 700 Poplar Street Ste 308 Macon, Georgia 31201.

B. PURPOSE

Macon-Bibb County is soliciting proposals from qualified firms for debris removal, reduction, hauling, and

disposal services, for debris resulting from hurricanes, tornadoes, ice storms, severe weather, and other

natural or man-made disasters. The successful contractor shall provide all labor, equipment, materials, tools,

transportation, permits, and incidentals necessary to perform the requested debris removal services in

accordance with FEMA Public Assistance requirements and all appliable State, Federal, and Local

regulations. This award is intended to serve as a [re-event and post-event debris removal contract.

C. DEFINTIONS

(1) Wherever the terms “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it

shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the

Macon-Bibb County Board of Commissioners.

(2) Wherever the term “FEMA" occurs in these specifications it shall mean the Federal Emergency

Management Agency.

(3) Wherever the term “GEMA” occurs in these specifications it shall mean the Georgia Emergency

Management Agency.

(4) Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein,

including, all labor, materials, equipment, transportation, and supervision necessary to complete

the contract.

D. PRE-BID CONFERENCE

A mandatory pre-bid conference is scheduled for Wednesday, September 19, 2026 @ 11:00 am, at

Emergency Management. This pre-bid conference is mandatory. Deadline for submitting questions is

Friday, August 21, 2026, at 3:00 p.m. All questions to be submitted by email only to

Lhardwick@maconbibb.us. There will be a Zoom Meeting option below:

Macon-Bibb EMA is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting

https://us06web.zoom.us/j/82609844442?pwd=MbPJDv8meHMJCOiqZxsUXRKOGxrc9Z.1&from

=addon

Meeting agenda

https://docs.zoom.us/agenda/doc/fde8b9cb-b214-4d37-9d01-eb0b8ce46c1d?from=addon

Meeting ID: 826 0984 4442

Passcode: 893976

E. SOLICITATION DOCUMENTS

Announcement of this Request for Professional Services will be posted on the Macon-Bibb County

Procurement website at www.maconbibb.us/purchasing and on the Georgia Procurement Registry at

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100. Addendum hereto will be posted

on both websites. It is the responsibility of the Proposer to check the websites for updates and addendums

to this Solicitation. All documents posted on the websites shall be included as solicitation documents and

will be incorporated into any contract awarded by reference.

F. SUBMITTAL FORMAT AND REQUIREMENTS

Along with the required submitting documents included, bidders shall provide the following:

(1) Cover Letter

(2) Company Qualifications

(3) Disaster Experience

(4) Technical Approach Statement

(5) Key Personnel

(6) Financial Capability

The cost proposal form (to be submitted in a separate envelope from the technical proposal)

Proposals shall be submitted by mail or hand delivery by 12:00 pm (noon) of September 10, 2026.

The address for submittals is:

27-010-LH

Debris Removal Services

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

G. RESPONSIVENESS AND RESPONSIBILITY

To be considered “responsive” the submission must include completed copies of the following documents:

(1) Proposer Qualification Form

(2) List of Sub-Consultants

(3) Minority Participation Goal

(4) Financial & Legal Stability Statement

(5) Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

(6) Non-Collusion Affidavit

(7) Byrd Act Anti-Lobbying Certification

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

(1) Five (5) years of experience providing the services included herein

(2) Licensed to do business in the State of Georgia (3)

(3) Financially and legally responsible to perform the services included herein

H. PROPOSER’s REPRSENTATIONS

Each Proposer, by submitting their proposal, represents that they have read and understood all documents in

the Request for Proposal.

I. DOCUMENT DISCREPANCIES

Should any prospective proposer find discrepancies in or omissions from the Request for Proposal

documents, he or she shall at once notify the Macon-Bibb County Procurement Officer. The deadline to

submit questions for clarification is 3:00 pm on August 21, 2026, via email to lhardwick@maconbibb.us.

Any additional instructions to bidders or answers to questions submitted by the deadline will be answered

in addenda. These addenda will only be posted to the Macon-Bibb County Procurement website and will

not be posted to the Georgia Procurement Registry, so prospective bidders must review the Macon-Bibb

County Procurement website to ensure no additional addenda have been posted.

J. RESERVATIONS

Owner reserves the right to:

(1) reject any and all proposals

(2) waive informalities

(3) request clarification from any prospective vendor

(4) negotiate with prospective vendors

(5) award multiple contracts from this RFP, if deemed in the public interest.

Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog

numbers listed herein are intended only to identify the quality level desired. They are not intending to limit

competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids

are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s

name and catalog number and shall include complete descriptive literature and/or specifications along with

proof that the proposed equivalent either meets or exceeds this specification. The County reserves the right

to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he shall furnish

goods identical to the bid specifications.

K. VALIDITY

No Proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of the

reading of the names of firms submitting proposals.

L. E-VERIFY/SAVE

Contractors performing physical services, including those provided for in this Request for Proposals, are

required to comply with the federal work authorization program commonly known as SAVE/E-Verify. To

qualify for award of a contract under this Request for Proposals, a Contractor must comply with all aspects

of the SAVE/E-Verify program.

M. EVALUATION CRITERIA

Proposals shall be evaluated based on the following:

Qualifications & Experience…………………. 30 points

Technical Approach……………………………25 points

Personnel & Resources…………………….…. 20 points

Past Experience & References……...………….10 points

Cost Proposal…………………………………. 15 points

Total ………………………………...…………100 points

GENERAL CONDITIONS

A. INSURANCE

Contractor has in place or agrees to purchase the following types of insurance overages, consistent with the

policies of Macon-Bibb County and the requirements of O.C.G.A. § 50-21-37, in the minimum amounts as

specified herein. All deductibles are to be paid by the Contractor.

Worker’s Compensation. The Contractor agrees to provide, at a minimum, Workers’ Compensation

coverage in accordance with the statutory limits as established by the General Assembly of the State of

Georgia. A group insurer must submit a certificate of authority from the Insurance Commissioner approving

the group insurance plan. A self-insurer must submit a certificate from the Georgia Board of Workers’

compensation stating the contractor qualifies to pay its own workers’ compensation claims.

The Contractor shall require all Trade Contractors/Subcontractors performing work under this Contract to

obtain an insurance certificate showing proof of Workers’ compensation Coverage and shall submit a

certificate on the letterhead of the Contractor in the following language:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Debris Removal Services (RFP)

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