Contaminated Materials SRC Technical Support Team

1.0 Preliminary Design 12.0 Cultural Resources
1.12 Environmental Documentation - Class II Actions 12.11 Archaeological Work
1.13 Environmental Documentation - Class III Actions 12.12 Historic Archaeological Work
1.21 Geometric Layouts - Level 1 12.3 Geomorphology Studies
1.22 Geometric Layouts - Level 2 12.41 Architectural/History Studies (Identification/Evaluation Survey)
2.0 Highway Design 12.42 Architectural/History Studies (Historic Property Reg/Document)
2.11 Highway Design - Level 1 12.5 Historic Architect Services
2.12 Highway Design - Level 2 13.0 Hydraulic Structure Inspection, Location and Repair
2.13 Highway Design - Level 3 13.1 Detailed Inspection/Location of Stormwater System Features
3.0 Bridge Design 13.2 Video Inspection of Stormwater System Features
3.11 Bridge and Structure Design - Level 1 13.3 Cleaning of Stormwater System Features
3.12 Bridge and Structure Design - Level 2 14.0 Traffic Engineering
3.13 Bridge and Structure Design - Level 3 14.1 Traffic Signal Design
3.14 Bridge and Structure Design - Level 4 14.2 Traffic Signal Operations
4.0 Bridge Inspection 14.3 Roadway Lighting Design
4.1 Structural Metals Inspection 14.41 Temporary Traffic Control Plan Design & Special Provisions - Level 1
4.4 High Mast Light Tower Weld Inspection 14.42 Temporary Traffic Control Plan Design & Special Provisions - Level 2
5.0 Environmental Studies 14.43 Temporary Traffic Control Plan Design & Special Provisions - Level 3
5.2 Air Quality Analysis 14.61 Signing Plan Design & Special Provisions - Level 1
5.3 Noise Analysis & Abatement Design 14.62 Signing Plan Design & Special Provisions - Level 2
5.4 Contaminated Property Investigation - Level I 14.63 Signing Plan Design & Special Provisions - Level 3
5.51 Wetland Services - Level 1 14.7 Traffic Engineering Special Studies
5.52 Wetland Services - Level 2 14.81 Freeway Modeling - Level 1
5.53 Wetland Services - Level 3 14.82 Freeway Modeling - Level 2
6.0 Materials Testing 14.83 Freeway Modeling - Level 3
6.1 Geotechnical Studies 15.0 Subsurface Utility Engineering
6.2 Highway Materials Testing 15.1 Subsurface Utility Engineering
6.31 Geotechnical Laboratory Testing - Level 1 16.0 Value Engineering
6.32 Geotechnical Laboratory Testing - Level 2 16.1 Value Engineering Study/Workshop
6.4 Vibration Analysis & Monitoring 17.0 Roundabouts
6.5 Pile Load Testing 17.1 Roundabout Design
6.6 Standard Penetration & Rock Coring 18.0 Transportation Landscape Architecture
6.7 Cone Penetration Test 18.1 Transportation Landscape Architecture
6.8 Solid Stem Auger Drilling 19.0 Asbestos and Regulated Waste
6.9 Soils Analysis & Recommendations 19.1 Asbestos Regulated Material Assessment & Removal Oversight
6.10 Ground Penetration Radar Survey 19.2 Asbestos Abatement and Peeling Lead Paint Encapsulation
6.11 Geotechnical Instrumentation 19.3 Regulated Waste Removal
7.0 Transportation Planning 19.4 Asbestos Containing Waste Material Management Oversight
7.11 Planning - Class I 19.5 Asbestos Containing Waste Material Abatement and Mgmt.
7.12 Planning - Class II 20.0 Project Management
7.13 Planning - Class III 20.11 Preconstruction - Level 1
8.0 Right of Way Assistance 20.12 Construction - Level 2
8.1 Direct Purchase 20.13 Contract Time Determination - Level 3
8.2 Relocation Assistance - Level 1 21.0 Public Engagement and Communications
8.3 Field Title Investigation 21.1 Communications and Public Engagement Project Mgmt.
8.4 Title Services 21.3 Marketing and Advertising Services
8.51 R/W Appraisals - Level 1 21.4 Digital Multimedia Production
8.52 R/W Appraisals - Level 2 21.5 Graphic Design
9.0 Land Surveys 22.0 Transportation Research & Innovation Assistance (TRIA)
9.11 Geodetic Control Surveying - Level 1 22.1 TRIA: Technology Transfer Activities
9.12 Geodetic Control Surveying - Level 2 22.2 TRIA: Program Support
9.13 Geodetic Control Surveying - Level 3 22.3 TRIA: Data Analysis and Implementation
9.14 Geodetic Control Surveying - Level 4 22.4 Library Support Services
9.2 Legal Description Preparation 23.0 Document Review
9.3 Production of Right of Way Acquisition Plats 23.11 Document Review Services - Level 1
9.4 Design/Location Surveys 23.12 Document Review Services - Level 2
9.5 Right-of-Way Surveys 23.21 Document Scanning and Data Processing Services - Level 1
9.6 Land Surveys 23.22 Document Scanning and Data Processing Services - Level 2
10.0 Photogrammetric Mapping and Aerial Imagery 23.31 Data Input Services - Level 1
10.1 Photogrammetric Mapping 23.32 Data Input Services - Level 2
10.2 Aerial Imagery and Remote Sensing 23.4 Hosted Document Review Services
11.0 Construction Inspection / Contract Administration 24.0 Building Services
11.1 Construction Inspection Grading and Base, Bituminous and 24.1 Building Planning and Scoping
Concrete 24.21 Architectural Design
11.2 Construction Inspection Bridge Construction 24.22 Civil Engineering
11.3 Construction Surveying 24.23 Electrical Engineering
11.4 Materials Sampling & Testing- Field Sampling and Testing 24.24 Mechanical Engineering
11.5 Materials Sampling & Testing- Plant Inspection/Bituminous 24.25 Structural Engineering
11.6 Materials Sampling and Testing- Plant Inspection/Concrete 24.31 Heating, Ventilation, and Air Conditioning (HVAC) Commissioning
11.7 Construction Contract Administration & Management 24.32 HVAC Test and Balance (TAB) Services
11.8 ADA Construction Inspection 24.33 Building Automation Systems (BAS) Commissioning and Technical Service
24.4 Building Geotechnical Studies and Material Testing and Special Inspection
24.51 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 1
24.52 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 2
24.53 Water, Wastewater and Subsurface Sewage Treatment System Services - Level 3
24.6 Owners Representative and Construction Contract Administration

PRE-QUALIFICATION ANNOUNCEMENT
Minnesota Department of Transportation (MnDOT)
Contaminated Materials SRC Technical Support Team
MnDOT Contract No. 1064344
Minnesota's Commitment to Diversity and Inclusion
The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to
ensure that those providing goods and services to the state are representative of Minnesota's communities and
include businesses owned by minorities, women, veterans and those with substantial physical disabilities. Creating
broader opportunities for historically under-represented groups provides for additional options and greater
competition in the marketplace, creates stronger relationships and engagement within the state's communities and
fosters economic development and equality.
To further this commitment, the Minnesota Department of Administration operates a program for Minnesota-
based small businesses owned by minorities, women, veterans and those with substantial physical disabilities. For
additional information on this program, or to determine eligibility, please call 651-296-2600 or go to
www.mmd.admin.state.mn.us/mn02001.html.
This document is available in alternative formats for persons with disabilities by calling Michael Friberg at 651-366-4683 or
for persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-3529. For other
information on disability rights and protections, contact MnDOT's Americans with Disabilities Act (ADA) Coordinator.
This request for letters of interest does not obligate MnDOT to award a contract or complete the project, and MnDOT
reserves the right to cancel the Announcement if it is considered to be in its best interest.
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
PROJECT SPECIFIC INFORMATION
Project Overview
MnDOT requests letters of interest for MnDOT's Office of Environmental Stewardship's (OES), through its Contaminated
Material Management Team (CMMT), provides statewide support and recommendations for the management of
contaminated soil, groundwater, and soil vapors within all existing and proposed state right of way for linear state road
construction (SRC). CMMT evaluates projects to determine whether a contamination assessment or response actions are
required. Due to current and anticipated workloads that exceed available staff capacity, additional assistance is needed to
support timely project delivering and reduce environmental risk to the Department.
The Responder will propose a team approach to perform technical review services and must identify who will be the
primary person who will perform the majority of the work and serve as the routine point of contact with CMMT. This
primary individual will additionally be responsible for training and guiding their team members to meet CMMT program
guidelines and processes.
Work under this contract will include tasks necessary to evaluate and manage contamination risk within SRC project needs
and timelines.
Project Goal
The goal of this project is for the Selected Responder's team to support and assist MnDOT CMMT's routine SRC workload.
This involves identifying potential contamination risk associated with property acquisition and construction activities;
(CSS/CM Last Updated 05/05/2026) 2

recommending appropriate environmental due diligence actions consistent with MDA VIC and MPCA Brownfield programs,
and MnDOT policies and CMMT processes; preparing internal draft deliverables; reviewing and commenting on technical
documents, assisting by providing recommendations for additional investigations and next steps, performing required data
entry, and records management for SRC projects statewide.
The workload will include but is not limited to: reviewing and summarizing historical contamination information, review
existing information pertaining to industry standards or technical areas, preparing draft recommendations for next steps,
entering required data into internal databases, reading preliminary roadway design plans, preparing internal draft
deliverables for assessing and addressing contamination risk prior to and during construction. These deliverables will utilize
CMMT's templates and protocols to complete draft scopes of work for environmental due diligence activities, draft
responses to project environmental documents such as project scoping reviews, environmental management plans, and
property acquisitions approvals.
MnDOT anticipates offering contracts to multiple qualified successful responders.
The duration of these contracts will be for two years, with MnDOT reserving the right to amend for an additional 3 one-year
periods.
Scope of Work and Deliverables
1. Contract Management
a. Selected Responder will complete deliverables by deadlines determined by State's Project Managers.
b. State's Project Managers will consist of multiple members of the Contaminated Materials team.
c. Selected Responder will work on projects funded through state road construction (SRC).
d. Selected Responder will track time spent by person, per state project (SP) and/or State Aid Project (SAP)
number and include a tracking table with each invoice.
e. Selected Responder is not eligible for travel time and per diem related to in-person meetings or business
needs.
f. Selected Responder is eligible for parking expenses related to related to in-person meetings or business
needs.
g. Selected Responder will prepare and submit invoices, expenses, and progress reports monthly.
2. Scheduling
a. Selected Responder and State's Project Manager will coordinate directly related to weekly schedules.
b. Selected Responder's primary person will delegate to specific team members, as agreed upon with State's
Project Manager.
c. Work will be conducted from Selected Responder's primary work location(s).
d. Selected Responder may be required to, periodically, complete work at MnDOT's Central Office on discrete
tasks that involve paper copies, specific technology needs, training, or other business needs.
e. Selected Responder's primary person will meet with the State's Project Manager bi-weekly to review
workload progress, or as required by State's Project Manager. Routine meetings will occur virtually but may
occur in-person as business needs arise.
3. Project Team
a. The Selected Responder will provide a team comprised of the, at least, the following roles: Person 1
(Primary), Person 2 (Support), Person 3 (Additional Support and Back-up), Person 4 (Senior-level Reviewer
and Contract Manager). The roles of the team are detailed below, along with the desired skills and
qualifications.
b. All team members must have experience knowledge of ASTM standards for Phase I and II Environmental
Site Assessments (ESA), knowledge of Minnesota environmental rules and regulatory programs, along with
current Industry standard practices.
c. Persons 1, 2, and 3 must have 4-year university or college degree in geology, hydrogeology, civil or
geological engineering, environmental science, chemistry, or other related science. Demonstrate
experience utilizing online databases for historical environmental research, conducting Regulatory file
reviews. Along with technology skills relevant to working in an online/virtual office environment and
experience with the Microsoft suite of products, Adobe products, and utilizing GIS viewers.
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i. Person 1; will serve as the primary person performing workload support tasks, attend bi-weekly
progress meetings, maintain list of assigned workload and task priorities, and will be provided a
MnDOT technology user account. On average it's anticipated this role will conduct 60 to 80 hours
per month of workload.
1. A minimum of 5 years of recent environmental contamination and due diligence
experience:
a. Experience as the lead person conducting or coordinating Phase I Environmental
Site Assessments (ESA) and Phase II ESAs on transportation or linear corridor
projects, and
b. General experience with contamination construction monitoring, and
c. Experience proposing and receiving Minnesota Regulatory approvals related to No
Association Determination and Response Action Plans.
2. A minimum of 4 years of task management experience, or 2 years of project management.
ii. Person 2, will serve as support for Person 1 in conducting routine workload tasks, delegated in
agreement with State's Project Manager. Additionally, this person will be the default backup when
Person 1 is out of the office. On average it's anticipated this role will conduct 12 to 60 hours per
week of workload.
1. A minimum of 2 years of recent experience conducting or assisting:
a. Phase I ESA and Phase II ESAs on transportation or linear corridor projects, and
b. General experience with contamination construction monitoring.
2. A minimum of 1 year of task management experience.
iii. Person 3, will serve as support to Persons 1 and 2, as needed, if workload demands are high or
expedited timelines exist. Additionally, this person will be the backup during out of office
timeframes for Persons 1 and 2. On average it's anticipated this role will conduct 2 to 10 hours per
month of workload.
1. A minimum of 2 years of recent experience conducting or assisting with Phase I ESA, Phase
II ESAs, or construction monitoring on transportation or linear corridor projects.
iv. Person 4, will serve as senior-level resource, quality control & assurance, contract management.
Additionally, this person will serve as backup if workload demands are high or expedited timelines
exist, or provide services related specialty or advanced environmental topics.
1. A minimum of 10 years of recent environmental contamination and due diligence
experience. At least 5 of those years leading a team that conducts work on transportation
and/or corridor projects.
d. Selected Responder may also add up to two additional staff to support the contract, including but not
limited to: early-career environmental staff; database, GIS, or technology specialist; or specialty-technical
expert reviewer.
e. If the Selected Responder for one person to fill multiple roles, clearly explain and provide multiple billing
rates and rational, as appropriate.
4. Project Tasks; Document Review and Recommendation Preparation
a. Regulatory File Reviews
i. Conduct online database searches to identify potential areas of contamination using published
datasets; such as but not limited to: MPCA What's in My Neighborhood, MDA's What's in My
Neighborhood, MDH well records, EPA Superfund, and/or other State and Federal databases.
ii. Request, review, and summarize files and provide recommendations to State's Project Manager.
b. Reviewing and commenting on, and preparing draft responses for project documents, including but not
limited to the following:
i. Scoping reivews
ii. Early notification memos (ENMs), or similar documents on Local Partnership or State-Aid projects.
iii. Property acquisition environmental due diligence (EDDs) approvals
iv. Gantt chart schedules
v. Project design plans
vi. Project Special Provisions
vii. Environmental management plans (EMPs)
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viii. Reports; including Phase I Environmental Site Assessment (ESA), Phase II ESA, Response Action
Plans, Construction Monitoring, etc.
ix. Other technical documents to assist in characterization and management of contaminated
materials
c. Documentation for State's Project Manager to utilize; including but not limited to the following:
i. Compiling recommendations pertaining to property acquisitions and construction management
based on property research
ii. Drafting scopes of work
iii. Drafting No Association Determination requests
iv. Drafting Property Owner Notification letters
v. Drafting Construction Contingency Plans
vi. Management of SRC project electronic files
1. Uploading into MnDOT electronic documents database (eDOCS)
2. Uploading project files into an ArcGIS product database
3. Storing files in accordance with MnDOT Records retention schedule
d. Other Tasks
i. Attend virtual project meetings on behalf of State's Project Manager, as requested or deemed
necessary.
ii. Attend other administrative meetings as requested by State's Project Manager, including routine
status updates of workload, specific task meetings, etc.
e. Selected Responder will inform the State's Project Manager about any potential conflicts of interest that
may arise and remove themselves from the delegated task.
Responder Requirements
The "Official List," identifies the consultants who are eligible to submit for this specific project. In order to be eligible as a
responder to submit a letter of interest to this project, the prime consultant must:
1. Be pre-qualified in at least of one work type identified on the project,
2. Be pre-qualified at the time the project is posted,
3. Add value to the project, and
4. Appear on the Official List posted with the project.
If the responder meets the eligibility requirements above but is not pre-qualified for the remaining work types deemed
necessary for project, they must make arrangements to subcontract with firms that are pre-qualified in those work types.
When applicable, the responder must identify in the letter of interest their sub-consultant(s), and which work type(s) the
sub-consultant(s) will be completing. If there are not firms currently listed on the "Official List" for an identified work
type(s), the responder may provide the work themselves, or they may subcontract with any firm.
QUESTIONS
Prospective, pre-qualified responders who have any questions regarding this Announcement must submit questions, by e-
mail, to the Contract Administrator:
Michael Friberg, Contract Administrator
Michael.friberg@state.mn.us
IMPORTANT: Use the following as the subject line of your email: MnDOT Contract No. 1064344, Contaminated Materials
SRC Technical Support Team.
All questions and answers will be posted, verbatim, on MnDOT's Consultant Services Web Page, at:
http://www.dot.state.mn.us/consult/notices.html. Potential pre-qualified responders are responsible for checking the web
page for any addendums to this announcement and any questions that have been answered.
Questions regarding this Announcement must be received, via e-mail, by the Contact Administrator identified above no
later than 2:00 pm Central Time, on 09/29/2026.
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MnDOT anticipates posting answers to all questions received by 2:00 pm Central Time, on 10/01/2026.
No other MnDOT personnel are allowed to discuss this Announcement before the letter of interest submission deadline.
Contact regarding this announcement with any personnel not listed above could result in disqualification.
LETTER OF INTEREST CONTENT AND FORMAT
The letter of interest must adhere to the following format. Items 1 through 6 must fall within the Letter of Interest page
limit identified in the "Page Limits" table below.
1. Contact Information
The purpose of this section is for the responders to identify their contact information. Responder's must list the company's
full legal name, business address, contact person's name and title, telephone number, fax number and e-mail address (as
available).
2. Eligibility
The purpose of this section is for responders to confirm that they, and (if applicable) their subcontractor(s) are pre-qualified
in the required work type(s).
3. Project Understanding
The purpose of this section is for the responders to demonstrate their understanding of the project. Responders must
clearly state their understanding of the project objectives, goals, and tasks to show or demonstrate their view of the nature
of the project. Responders should demonstrate their understanding by using their own words rather than simply repeating
what is listed in the announcement.
4. Responder Experience & Qualifications (Company & Key Personnel)
The purpose of this section is for responders to provide information detailing the background and experience of the
company, and the project personnel.
Responders must provide:
a. An outline of the company's, and any subconsultants', background and experience, addressing any minimum
requirements (if applicable) with examples of similar work.
b. A list of company and any subconsultant personnel who will work on the Project, detailing their training, and work
experience.
c. Resumes for the company's and any subconsultants' personnel, in a separate Appendix. Resumes or any other
personnel documentation must not contain personal telephone numbers, home addresses, or home email addresses.
Refer to the Page Limits section for additional information.
If subconsultants are to be used on this project, responders must also outline their background and experience, including
examples of similar work done by each subconsultant. Responders must also provide a list of the subconsultants' personnel
who will perform work on the project, detailing their training and work experience.
Note that no change in personnel assigned to the project will be permitted without the written approval of MnDOT's
Project Manager.
Qualification and experience of the "firm" should be demonstrated by the experience of the personnel proposed.
5. Work Plan - Project Approach
The purpose of this section is for responders to present their work plan. Responders must provide a detailed work plan,
which must identify the major tasks to be accomplished. Responders must be sure to not only describe what will be done
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but explain how each task will be accomplished. These tasks will be used as a scheduling and management tool, as well as
the basis for invoicing. The detailed work plan must present:
a. The Overall Project Approach
b. A Breakdown of the Project Tasks, detailing the tasks, and how they will be completed
c. Deliverable Due Dates and an Overall Project Schedule
d. A List of Personnel Working on the Project, including details of each person's role, by task
Artificial Intelligence. In its breakdown of each Project Task, responders must also disclose whether it intends to use any
artificial intelligence technologies, either directly or indirectly, to accomplish Project Tasks and if so, a detailed description
of such technologies and how they will be used. See "General Requirements" below for additional information regarding
the use of artificial intelligence.
6. Deliverables
Responders must provide a clear and detailed description, format, and schedule of the deliverables to be provided in order
to meet the needs of the project.
7. Forms, Documents and Certifications
Responders must complete and submit all required forms, documents, and certifications, required under any other section
of this Announcement. These forms, documents and certifications will NOT be included in any page limit set for this
Announcement, as applicable.
7.1. Required Forms and Documents
Responders must complete and submit the forms and documents required under any other section of this
Announcement.
Forms/Documents on File with MnDOT Consultant Services:
If applicable, check the forms/documents that are on file with MnDOT Consultant Services:
Workforce and Equal Pay Declaration Page Resident Vendor Form

If these forms/documents are on file with MnDOT Consultant Services, then no need to resubmit the
documents until the form/document end date. All other forms and documents required MUST be attached to
response.
7.2. Solicitation of Targeted Group Business (TGB) Firms Statement: Responders must provide the following
statement and signature:
I hereby recognize that a 0% TGB goal has been established for this Announcement in accordance with the
Special Provisions posted with the Announcement. I understand that MnDOT's Office of Civil Rights is required
to clear the successful responder's attainment of the goal, or Good Faith Efforts made to attain the goal, before
a contract can be awarded. I understand that failure to meet the goal or show a Good Faith Efforts to meet the
goal, will deem the successful responder as non-responsive, resulting in rejection of the letter of interest.
Signature Print Name Date
7.3. Solicitation of Veteran-Owned Small Businesses Statement: Responders must provide the following statement
and signature:
I hereby recognize that a 0% Veteran goal has been established for this Announcement in accordance with the
Special Provisions posted with the Announcement. I understand that MnDOT's Office of Civil Rights is required
to clear the successful responder's attainment of the goal, or Good Faith Efforts made to attain the goal, before
a contract can be awarded. I understand that failure to meet the goal or show a Good Faith Efforts to meet the
goal, will deem the successful responder as non-responsive, resulting in rejection of the letter of interest.
Signature Print Name Date
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PAGE LIMITS
The responder's submittal must adhere to the page limitations identified in the following table. If any of the responder's
documents exceed the page limits identified, the excess pages will not be reviewed, regardless of content.
Document Maximum Number of Requirements
Pages
Requirement for all N/A 1. Responders MUST use Calibri font in their response
pages 2. No smaller than 11-point font and single line, 0-point spacing
3. The font may not have condensed, narrow, or compressed in the
font name
Letter of Interest 7 pages 1. Single-sided pages, no larger than 8.5"x11"
2. As noted above, Item's 1 through 6 of the Letter of Interest
Content and Format section must fall within these page limits
Appendix for 1 page per resume 1. Single-sided pages, no larger than 8.5"x11"
Resumes 2. Not included as part of the page limit, but is restricted to one
page per resume
Note: Cover letter and required forms and certifications are NOT included as part of the page limit.
RESPONSE SUBMITTAL INSTRUCTIONS
IMPORTANT NOTE TO RESPONDERS: You should receive a confirmation email from MnDOT. If you do not, please reach
out to the Contract Administrator to ensure the response was received.
All responses must be electronically submitted, via e-mail, to the attention of:
Michael Friberg, Contract Administrator
Michael.friberg@state.mn.us
Copy Consultant Services Forms Inbox: ProfessionalTechnicalContractForms.dot@state.mn.us
IMPORTANT: Use the following as the subject line of your email: MnDOT Contract No. 1064344, Contaminated Materials
SRC Technical Support Team.
All responses must be received by MnDOT no later 2:00 pm Central Time, on 10/06/2026.
RESPONSE EVALUATION
Representatives of MnDOT will evaluate all letters of interest received by the deadline. In some instances, an interview may
be part of the evaluation process. A 100-point scale will be used to create the final evaluation recommendation. The factors
and weighting on which letters of interest will be judged are broken down in the following table:
Rating Factor Weighting Percentage
Project Understanding 20%
Responder Experience and Qualifications (Company & Key Personnel) 55%
Work Plan - Project Approach 15%
Deliverables 10%
Letters of Interest will be evaluated, and a successful responder will be chosen based on qualifications only. The successful
responder will be required to submit a detailed scope of services and budget promptly after notification of selection.
MnDOT and the successful responder will then meet to negotiate the final scope of services and compensation. If MnDOT
and the successful responder are unable to agree upon a scope of services and compensation within a reasonable time (as
determined by MnDOT, in its sole discretion), then MnDOT may declare negotiations to be at an impasse and may
commence negotiations with the next highest-ranked responder.
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GENERAL REQUIREMENTS
Responders must adhere to all terms of this announcement.
Late letters of interest will not be considered. Fax responses will not be considered. All costs incurred in responding to this
announcement will be borne by the responder.
1. Unenforceable Terms
As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes 16C.05 subdivision 8.
a. A contract entered into by the State will not contain a term that:
i. Requires the State to defend, indemnify, or hold harmless another person or entity, unless specifically authorized
by statute;
ii. Binds a party by terms and conditions that may be unilaterally changed by the other party;
iii. Requires mandatory arbitration;
iv. Attempts to extend arbitration obligations to disputes unrelated to the original contract;
v. Construes the contract in accordance with the laws of a State other than Minnesota;
vi. Obligates state funds in subsequent fiscal years in the form of automatic renewals as defined in section 325G.56; or
vii. Is inconsistent with Chapter 13, the Minnesota Government Data Practices Act.
b. If a contract is entered into that contains a term prohibited in paragraph (a), that term will be void and the contract is
enforceable as if it did not contain that term.
2. Affidavit of Noncollusion
Responders must complete the attached "Responder Declarations" form, which includes a Non-Collusion Certification
section, and submit it as part of their letter of interest.
3. Conflicts of Interest
Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of
interest with the work that is contemplated in this announcement. This list should indicate the name of the entity, the
relationship, and a discussion of the conflict. Responders must complete the attached "Disclosure of Potential Conflict of
Interest" form and submit it as part of their letter of interest.
4. Letter of Interest Certification
By submitting a letter of interest, responders warrant that the information provided is true, correct, and reliable for
purposes of evaluation for potential contract award. The submission of inaccurate or misleading information may be
grounds for disqualification from contract award and may subject the responder to suspension or debarment proceedings,
as well as other remedies available to MnDOT, by law.
5. Disposition of Responses
All materials submitted in response to this announcement will become property of MnDOT and will become public record,
in accordance with Minnesota Statutes 13.591, after the evaluation process is completed. Pursuant to the Statute,
completion of the evaluation process occurs when MnDOT has completed negotiating the contract with the successful
responder. If a responder submits information in response to this Announcement that it believes to be trade secret
materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes 13.37, the responder must:
i. Clearly mark all trade secret materials in its response at the time the letter of interest is submitted;
ii. Include a statement with its response justifying the trade secret designation for each item; and
iii. Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless the
state, its agents, and employees, from any judgments or damages awarded against the state in favor of the party
requesting the materials, and any and all costs connected with that defense. This indemnification survives MnDOT's
award of a contract. In submitting a letter of interest, the responder agrees that this indemnification survives as long as
the trade secret materials are in possession of MnDOT. MnDOT is required to keep all the basic documents related to
its contracts, including responses to announcements, for a minimum of seven years.
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MnDOT will not consider any prices submitted, by the successful responder, during the contract negotiation period to be
proprietary or trade secret materials.
6. Contingency Fees Prohibited
Pursuant to Minnesota Statutes 10A.06, no person may act as or employ a lobbyist for compensation that is dependent
upon the result or outcome of any legislation or administrative action.
7. Sample Contract
Responders should be aware of MnDOT's standard contract terms and conditions when preparing their response.
Responders may view the current version of the Professional/Technical contract template on the Consultant Services
website, at www.dot.state.mn.us/consult (Click on Contract Documents tab to view templates):
i. Contract Template
ii. Contract Terms and Conditions
iii. Insurance Requirements
iv. Consideration and Payment
Much of the language reflected in the contract template is required by statute. However, if a responder does take
exception to any of the terms, conditions, or language in the contract template, they must indicate those exceptions in
their response. Responders should note that certain exceptions may result in your response being disqualified from further
review and evaluation. Only those exceptions indicated in the response will be available for discussion or negotiation.
8. Organizational Conflicts of Interest
The responder warrants that, to the best of its knowledge and belief, and except as otherwise disclosed, there are no
relevant facts or circumstances, which could give rise to organizational conflicts of interest. An organizational conflict of
interest exists when, because of existing or planned activities or because of relationships with other persons, a vendor is
unable or potentially unable to render impartial assistance or advice to MnDOT, or the vendor's objectivity in performing
the contract work is or might be otherwise impaired, or the vendor has an unfair competitive advantage. The responder
agrees that, if after award, an organizational conflict of interest is discovered, an immediate and full disclosure in writing
must be made to the Assistant Director of the Department of Administration's Office of State Procurement which must
include a description of the action which the selected responder has taken or proposes to take to avoid or mitigate such
conflicts. If an organization conflict of interest is determined to exist, MnDOT may, at its discretion, cancel the contract. In
the event the responder was aware of an organizational conflict of interest prior to the award of the contract and did not
disclose the conflict to the contracting officer, MnDOT may terminate the contract for default. The provisions of this clause
must be included in all subcontracts for work to be performed similar to the service provided by the prime contractor, and
the terms "contract," "contractor," and "contracting officer" modified appropriately to preserve MnDOT's rights.
9. Pre-Award Audit Requirement
The successful responder will be required to submit pre-award audit information and comply with audit standards. Failure
to do so may result in disqualification.
10. Targeted Group Business (TGB), Economically Disadvantaged (ED) and Veteran-Owned Small Business Preference
To claim the TGB, ED or Veteran preference, as described below, the responder must complete and submit the "Targeted
Group, Economically Disadvantaged and Veteran-Owned Small Businesses Preference Form" and submit it as part of their
response, along with all documentation required by the form, and statutory requirements and documentation must be met
by the letter of interest due date and time to be awarded the preference. TGB, ED and Veteran preferences are not
cumulative, so a responder that is certified in multiple will receive only up to a twelve percent preference.
Preference to TGB and ED Businesses and Individuals
In accordance with Minnesota Rules, Part 1230.1810, Subpart B, and Minnesota Rules, Part 1230.1830, certified TGB and
certified ED businesses and individuals submitting letters of interest as prime contractors will receive up to a twelve
percent preference in the evaluation of their letter of interest. Eligible TGB and ED businesses must be currently certified by
the Office of Equity in Procurement (OEP) prior to the letter of interest due date and time. For information regarding
certification, contact OEP at 651-201-2402 or procurement.equity@state.mn.us. For TTY/TDD communications, contact the
Helpline through the Minnesota Relay Services at 1-800-627-3529.
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