Comprehensive Assessment of Town of Plainfield Owned Buildings

Location:	Connecticut
Posted:	Jun 24, 2026
Due:	Jul 27, 2026
Agency:	Plainfield town
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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TOWN OF PLAINFIELD

8 Community Avenue, Plainfield, CT 06374

Kevin M. Cunningham

FIRST SELECTMAN

(860)-230-3001 FAX (860)-230-3033

TOWN OF PLAINFIELD, CT

INVITATION TO BID

RE: R.F.P. – Comprehensive Assessment of Town of Plainfield Owned Buildings

Proposals will be received at the Plainfield Town Hall, 8 Community Ave,

Plainfield, Connecticut, 06374 until Monday, July 27th, 2026 2PM, at which

time they will be publicly opened and recorded.

The right is reserved to reject any or all bids when such action is deemed to

be in the best interest of the Town of Plainfield, Connecticut

TOWN OF PLAINFIELD, CT

REQUEST FOR PROPOSALS (RFP)

FOR

COMPREHENSIVE ASSESSMENT

OF Town of Plainfield Owned

Buildings

ISSUED BY:

CONTACT:

Town of

Plainfield, 8

Community Ave.

Plainfield, CT 06374

Kevin Cunningham

First Selectman

860-230-3001

PROPOSAL DUE: MONDAY, July 27th, 2026, 2 PM

Mandatory Pre-Bid Walkthrough: Monday, July 13, 2026, 10 AM (Please allocate 2 hours for this walkthrough)

ORDER OF WALKTHROUGH LOCATIONS:

1. Early Childhood Center- 651 Norwich Rd, Plainfield, CT (Meeting Location at 10

am)

2. Senior Center and Recreation Center- 482 Norwich Rd, Plainfield, CT

3. Police Department- 210 Norwich Rd, Plainfield, CT

4. Highway Garage, Animal Control, Bus Garage Office- Unity Drive, Moosup, CT

5. WPCA- 26 Black Hill Rd, Central Village, CT

TOWN OF PLAINFIELD, CONNECTICUT

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the Finance Director by the date and time indicated on the

Invitation to Bid. Bids received later than the date and time specified will not be considered and will

be returned unopened.

2. Bids are to be returned with the bid name prominently indicated on any other mailing envelope. The

name and address of the bidder should appear in the upper left-hand corner of the envelope. Please

add to the exterior of the envelope: "DO NOT OPEN UNTIL 2PM, MONDAY, JULY 27, 2026".

Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection. Bidders may be

present or represented at all openings. Bid results are emailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be exclusive of taxes

and will be so construed.

5. The Town of Plainfield reserves the right to reject any or all bids or any part of all bids and to waive

any informality when such action is in the best interest of the Town. The Town also reserves the right

to extend by mutual consent an awarded bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the bid

specifications. Failure by the bidder to familiarize himself with these terms and conditions does not excuse

the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue of their signature

on that bid, that they have read, understood and will comply with the section of the Town’s updated plan of

affirmative action and equal opportunity relating to contractual and purchasing procedures. The bidder

agrees to cooperate fully should the Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be

subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed to stay within the allocated funding at

the time of bid opening.

10. The Finance Department has an obligation to accept the lowest responsible bid which is in the Town’s best

interest. Factors include, but are not limited to: price, compliance to specifications, quality offered, freight

costs, delivery time, past performance, standardization of current equipment, financial resources, technical

qualifications, equipment and experience.

11. Bidders shall state in writing and attach to the bid any conditions/exceptions that are part of the bid price.

Comments to the effect “see literature” will not be acceptable.

12. Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are

there for the purpose of establishing and describing general performance and quality levels. Such references

are not intended to be restrictive, and bids are invited on these and approved equal brands or products of

any manufacturer.

13. The Town’s competitive bidding process is not a means for competitors to obtain

private/proprietary information that is not otherwise normally available. Such information

relates to a bidder’s financial records and responsibility, test data, manufacturing drawings,

formulas and processes. To promote competition and protect valid interests this type of

information/data will remain confidential.

14. All bidder questions shall be directed to the First Selectman, Kevin Cunningham via email at

kcunninghamselectman@plainfieldct.org . Procedural and clarification questions will be

answered appropriately. Questions that require an answer that will in effect change/alter the

intent of the specifications will only be answered in writing to all bidders by a bid

addendum.

15. Awarded bidders are responsible for obtaining all necessary permits as required by OSHA,

Federal, State and/or Town regulations. Town permits will be issued at no cost.

16. Alternate proposals will not be considered unless specifically called for in the bid.

17. Prices shall include packing, transportation, and delivery charges F.O.B. to

Plainfield/delivered unless specifically noted otherwise.

18. The bidder declares that the proposal is not made in connection with any other bidder

submitting a proposal for the same bid and is in all respects fair and without collusion or

fraud.

19. Cash discounts may be offered by bidder for prompt payment of bills, but such cash

discount will not be taken into consideration in determining the awarded low bidder except

in the case of tie bids and then only provided such discount is based on payment of invoice

not less than fourteen (14) days after satisfactory delivery and/or receipt of invoice,

whichever is later.

20. The Town will not award a bid to any bidder who owes a delinquent tax to the Town.

Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any

business or corporation which the Bidder owns an interest is delinquent in tax obligations to

the Town. The Finance Department will verify that no delinquent taxes are owed before any

bid is awarded.

21. All bidders shall include a corporate resolution with your submittal. Templates for

Corporations and Professional Corporations, Limited Liability Company and Partnerships

(including Limited Partnership and Limited Liability Partnership) are attached in Appendix

A of this request for proposal.

22. The bidding entity is required to provide evidence from the Connecticut Secretary of State

that they are in good standing and qualified to conduct business in the State of Connecticut.

TOWN OF PLAINFIELD, CONNECTICUT

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING

INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and its

successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify,

release and hold the Town of Plainfield, its agents, servants, officials, employees, volunteers and

members of its boards and commissions (Collectively the “Town of Plainfield), harmless from and

against any and all Losses (defined below) imposed upon or incurred by or asserted against the Town of

Plainfield by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or

nature, to any individuals or parties (including, but not limited to the Town of Plainfield, the Awarded

Bidder, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from

Awarded Bidder’s performance of its work under the contract, but only to the extent such Losses are

attributable to the negligent or intentional act, error or omission of the Awarded Bidder or any person or

organization employed or engaged by Awarded Bidder to perform all or any part of the contract. The

term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards,

liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges,

amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs,

attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not

incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments

or awards.

Upon written request by the Town of Plainfield, the Awarded Bidder shall defend and provide legal

representation to the Town of Plainfield with respect to any of the matters referenced above.

Notwithstanding the foregoing, the Town of Plainfield may, in its sole and absolute discretion, engage

its own attorneys and other professionals to defend or assist it with respect to such matters and, at the

option of the Town of Plainfield, its attorneys shall control the resolution of such matters. Upon demand,

the Awarded Bidder shall pay or, in the sole and absolute discretion of the Town of Plainfield, reimburse,

the Town Plainfield for the payment of reasonable fees and disbursements of attorneys and other

professionals in connection with this contract.

THE TOWN OF PLAINFIELD WILL NOT AGREE TO INDEMNIFY THE AWARDED BIDDER;

SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life

of this contract of the kinds and adequate amounts to secure all of the AWARDED BIDDERS’s

obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Comprehensive Assessment of Town of Plainfield Owned Buildings

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