ITB 26-11-214020 ARRC MP186-195 ROW BRUSH CLEARING

ARRC MP186-195 ROW BRUSH CLEARING
INVITATION TO BID
26-11-214020
SEPTEMBER 29, 2026
ALASKA RAILROAD CORPORATION
327 WEST SHIP CREEK AVENUE
ANCHORAGE, ALASKA 99501

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Wallaces@akrr.com
Phone 907.265.2425
Cell 907.744.0031
September 29, 2026
INVITATION TO BID
26-11-214020
ARRC MP186-195 ROW BRUSH CLEARING
Site Visit Attendance - Response Required: This page must be completed and returned to
ensure receipt of future addenda, or additional information. Please e-mail this form to
wallaces@akrr.com. All addenda will be forwarded to the contact name and number listed
below.
Firms that have not returned the cover sheet will not be informed of addendums and will
only be alerted to addendums by checking with the ARRC procurement officer or by
checking ARRC's internet site: www.alaskarailroad.com , select Procurement and then
Solicitations.
Bidders must acknowledge the receipt of all issued addendums in their proposal/bid
submittal.
Company ______________________________________________________
Address ______________________________________________________
______________________________________________________
Contact ______________________________________________________
Phone ______________________________________________________
Email _____________________________________________________
Website: www.alaskarailroad.com

ALASKA RAILROAD CORPORATION
THIS IS NOT AN ORDER 327 W. Ship Creek Ave.
Anchorage, AK 99501
wallaces@akrr.com
Phone: 907-265-2425
Mobile: 907-744-0031
September 29, 2026
INVITATION TO BID (ITB) 26-11-214020
ARRC MP186-195 Row Brush Clearing
The Alaska Railroad Corporation (ARRC) is seeking qualified contractors to provide vegetation clearing,
chipping, mulching, and timber removal services within the railroad right-of-way (ROW) near Willow,
Alaska. The project encompasses approximately 68.37 acres of vegetation management work along an
8.1-mile corridor between Mileposts 186.9 and 195.0, with the base bid consisting of 39.67 acres and
two additive alternatives totaling an additional 28.7 acres.
The purpose of the project is to reduce wildfire hazards, improve visibility and operational safety, maintain
right-of-way clearances, and deter unauthorized access along the railroad corridor. Work includes the
removal and/or mulching of trees, shrubs, brush, and downed timber within designated clearing limits
and must be performed under active railroad operations in accordance with all ARRC safety, operating,
and track protection requirements.
The Contractor shall furnish all labor, equipment, on-track machinery, materials, supervision, and quality
control necessary to complete the work. Due to the active rail environment, varying terrain conditions,
and potential wetland areas, the Contractor must coordinate closely with ARRC personnel to obtain track
access, schedule work windows, and ensure railroad operations are not disrupted. Substantial
Completion is required by February 21, 2027, with Final Completion required by March 21, 2027.
SEALED BIDS WILL BE RECEIVED AT Alaska Railroad Corporation
Attn: Sarah Wallace
327 West Ship Creek Avenue
Anchorage, AK 99501
Until 3:00 P.M. October 20, 2026, AT WHICH TIME BIDS WILL BE PUBLICLY OPENED
The envelope used in submitting your offer shall be plainly marked with the following information:
1. Offeror's Name -
2. ITB# 26-11-214020
3. Date and Time Scheduled for Receipt of Offers.
4. Sealed Offer: ARRC MP186-195 Row Brush Clearing

Site Visit:
A mandatory site visit and project tour will be held at 10:00 A.M. on October 7, 2026. The meeting
location will be at the Willow Section House (see attached map). Attendees are responsible for their
own transportation to and from the meeting location. Following a project safety briefing, ARRC personnel
will escort attendees onto railroad property and conduct a guided tour of the project limits utilizing an
ARRC high-rail bus. Due to vehicle capacity limitations and the logistical requirements associated with
railroad access and track protection, attendance is strictly limited to one (1) estimator or authorized
representative per bidding firm. Pre-registration is mandatory and must be completed no later
than 4:00 P.M. (Alaska Time) on October 5, 2026, a minimum of three (3) business days prior to
the site visit.
Interested vendors must contact wallaces@akrr.com to register. Only vendors who have pre-registered
and received confirmation from ARRC will be permitted to attend. No walk-in attendees, late registrations,
substitutions, or additional attendees from the same firm will be accommodated without prior written
approval from ARRC. All attendees must wear the following required personal protective equipment
(PPE) throughout the site visit:
* Hard hat
* ANSI-compliant high-visibility safety vest
* Safety glasses
* Sturdy protective footwear with closed toes
Failure to bring and wear the required PPE will result in denial of access to the site visit.
Attendance at this site visit is a mandatory condition of bidding. Bids submitted by firms that did not
attend the mandatory site visit through their registered representative may be deemed non-responsive.
Visiting the work site is critical to understanding the project limits, access constraints, active railroad
operating environment, terrain conditions, and the scope of vegetation clearing and mulching work
required under this Invitation to Bid (ITB). Contractors are responsible for familiarizing themselves with
all conditions affecting the Work prior to submitting a bid.
Return your bid in a sealed envelope on which the solicitation number appears. Bids received by e-mail
or facsimile transmission will not be considered for award. Bids shall be submitted on the forms furnished
herein. Hand-delivered bids, amendments, or withdrawals must be received by ARRC's Contracts
Section prior to the scheduled time of bid opening. Your bid must be complete. See instructions and
conditions enclosed.
ARRC shall not be held responsible for bidder's lack of understanding of what is required by this bid.
Should a bidder not understand any aspect of this bid, or require further explanation, or clarification
regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance
from the ARRC.
Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General
Terms and Conditions incorporated in this solicitation, and Federal Terms and Conditions. Work
associated with this contract is funded by ARRC and the Federal Transit Administration (FTA). It is

the sole responsibility of the Contractor to determine which designated provisions are applicable to this
project. REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID CONTRACTS MORE THAN
$100,000.00 can be found within this solicitation or by following this link:
https://www.alaskarailroad.com/sites/default/files/procurement/Federal-
Aid_Contracts_Terms_Conditions_3-21-23_v3-revises_version_4-20-21.pdf
This solicitation is not to be construed as a commitment of any kind, nor does it commit ARRC to pay for
any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a
formal contract. ARRC may award a contract resulting from this solicitation to the low-responsive offeror
whose offer conforming to this solicitation will be the most advantageous to the ARRC. ARRC reserves
the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any
part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it
is in the best interest of the ARRC.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors on its
contracts funded in whole or in part by agencies within the U.S. Department of Transportation (USDOT),
including the Federal Transit Administration (FTA), the Federal Railroad Administration (FRA), and the
Federal Highway Administration (FHWA). ARRC has a race-neutral DBE Program and does not set DBE
goals on individual solicitations. Nonetheless, ARRC aspires to achieve an overall DBE participation of
4.0% in federal fiscal years 2025-2027 on USDOT-funded contracts. If this contract is funded as a whole
or in part by funds from the USDOT, it is imperative that you consult the Federal Terms and Conditions
portion of this solicitation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned
an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska
Railroad considers Green Star membership to be a positive business attribute and regards a
Green Star award as a tangible sign of an organization's commitment to environmental
stewardship and continual improvement within its operations.
Please direct all responses and/or questions concerning this invitation to bid in writing to Sarah Wallace,
Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2425, email address Wallaces@akrr.com.
Sincerely,
Sarah Wallace
Contract Administration Specialist
Alaska Railroad Corporation

SOLICITATION CONTENTS
SECTION A REQUIRED DOCUMENTS
SECTION B BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
SECTION C STATEMENT OF WORK
SECTION D GENERAL TERMS AND CONDITIONS (CONSTRUCTION)
SECTION E CONSTRUCTION QUALITY CONTROL (CQC) PLAN
SECTION F FORMS
SECTION G SPECIAL PROVISIONS
SECTION H COST SCHEDULE
SECTION I FEDERAL TERMS & CONDITIONS
ATTACHMENTS
1) Minimum Rates of Pay for Laborers and Mechanics, Effective
September 1, 2026, Issue 53 File name: Pamphlet_600_Issue_53
2) 2026 ROW Clearing APE
3) ARRC 2025 ROW Clearing CE
4) ARRC Willow Section Pre-bid Meeting Location

SECTION A
REQUIRED DOCUMENTS
REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled
out and submitted at the time of bidding:
1. Construction Bid Form - [Form 395-0121]
2. Bid Bond - [Form 395-0120]
3. Contractors Responsibility Questionnaire
4. Cost Schedule - Section H
5. Federal Contract Provisons for Federal-Aid Contracts: Section I:
# 25. Certification Regarding Use of Contract Funds for Lobbying - 31 USC 1352; 2 CFR
200.450; 2 CFR 200 App. II(j); 49 CFR Part 20
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is required to
complete and submit the following documents within Five (5) Working Days after receipt of written
notification:
1. Subcontractor List - [Form 395-0131]
2. Contractor's QA/QC Plan
3. Contractor's Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely
fill out and submit the following documents within the time specified in the intent to award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Payment Bond - [Form 395-0126]
3. Performance Bond - [Form 395-0127]
4. Contract and Notice to Proceed, ARRC Generated
5. Contractor's Business License and Contractors License
6. State of Alaska Department of Labor - Notice of Work
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls
2. State of Alaska, DOL Notice of Completion

SECTION B
BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
(CONSTRUCTION)
To be considered for award, Bids must be made in accordance with the following requirements:
Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder's lack of understanding of
what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to
Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall
be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.
Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general
terms and conditions contained in this bid package.
Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract
Documents which include, but are not limited to the "Bidders Instructions & Special Requirements", the
Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Plans,
any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated
therein.
Examination of Site: Bidders should visit the Project Site(s) and take such other steps as may be
reasonably necessary to ascertain the nature and location of the Work, and the general and local
conditions which may affect the Work and the cost thereof.
Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents
carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction
of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover.
Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or
correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other
method.
Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance
of an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders
must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].
Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for
award, ARRC may request a Bidder to submit information regarding the Bidder's capability in all respects
to fully perform the contract requirements or the individual integrity and reliability which will assure good
faith performance. Such information shall include the Bidder's prior experience in performing comparable
Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform
the Work and whether he or she has ever been terminated or defaulted on construction work.
Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as
required by the Bid Forms and other Contract Documents and manually signed by an authorized official
of the Bidder. Bidders may make copies of the Bid Forms for submission of Bids.
Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid
and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening
bids. Late bids will not be considered.

Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be
allowed only as provided in ARRC Procurement Rule 1200.8.
Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with
ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the
notice of intent to award a contract is given.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule
1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which
will allow identification of the combinations most responsive to ARRC's need. The order in which the
alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the
order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all
alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any,
are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid
security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein,
in the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance
with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the
provisions of ARRC Procurement Rule 1600.2.
Aggrieved Bidder/Offeror: An aggrieved bidder/offeror may protest an ARRC procurement action by
filing a written protest with the procurement officer in accordance with the procedures and time limits
specified in ARRC Procurement Rules 1800.1-1800.11.Award of Contract: Unless the Invitation to Bid
is canceled or all bids are rejected, the procurement officer shall award a contract based on the solicited
bids with reasonable promptness by written notice to the lowest, responsible and responsive Bidder
whose bid conforms in all material respects to the requirements and criteria set out in the Invitation to
Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and
returned to ARRC within ten (10) calendar days, together with all required performance and payment
bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to
whom award is made shall not be permitted to occupy the project site until he has first obtained the
required insurance and submitted to ARRC proof of such insurance together with a statement certifying
that said insurance conforms to requirements set forth in the Invitation to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to
execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of
his bid security may be retained by ARRC as liquidated damages.
Government Contract Requirements: If Federal funds will be used to pay for any part of the project
described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the
successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal
grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they
apply to the subject matter of the contract.
Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains
an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the
performance of this contract, the Contractor shall have in place a written drug and alcohol program that

includes, at a minimum, the following:
a. a requirement that all applicants present a negative pre-employment drug screen prior to being
hired by the Contractor;
b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when
showing signs and symptoms of drug and/or alcohol influence on duty;
c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol
tests following certain accidents or incidents (with the threshold level triggering testing to be
determined by the Contractor);
d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or
greater;
e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth
in 49 C.F.R. 40.87(b)(screening test) and 49 C.F.R. 40.87(c)(confirmatory test) or greater;
f. a provision that outlines the consequences of a positive drug or alcohol test and the
consequences of an employee's refusal to submit to drug/alcohol testing; and
g. a provision that establishes the conditions under which an employee may return to work
following a positive drug and/or alcohol test, which at a minimum include an evaluation by a
substance abuse professional and compliance with a recommended treatment program.
The Contractor agrees that at any time during the performance of this contract, if an ARRC employee
reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and
symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC
property immediately and shall have the employee tested for drug/alcohol influence. If the employee
tests positive, the Contractor shall ensure that the employee is not returned to work on the project until
he/she has met the return-to-work requirements contained in the Contractor's written program.
FRA Drug & Alcohol Testing Compliance: The Contractor agrees to establish and implement a drug
and alcohol testing program that complies with 49 C.F.R. part 219, produce any documentation
necessary to establish its compliance with part 219, and permit any authorized representative of the
Federal Railroad Administration (FRA), ARRC or its agents, to inspect the facilities and records
associated with the implementation of the drug and alcohol testing program as required under 49 C.F.R.
part 219 and review the testing process.
The Contractor agrees further to submit the annual Management Information System (MIS) reports
required by 49 C.F.R. 219.800 covering the previous calendar year to the FRA before March 15. The
Contractor agrees further to include this provision in any subcontracts that involve the performance of
Roadway Worker services for ARRC.
All contractors and subcontractors providing Roadway Worker services for ARRC will be required to
register with Avetta, a third-party verification company that ARRC has engaged to verify and track
contractor compliance with 49 C.F.R. Part 219 as well as other contractor responsibilities. The cost for
each contractor to register will vary based on the services provided and will be paid by the contractor
directly to Avetta.