Unit Restoration 322 Hartman Pond Dr #106 & 206 (The Orchard)

Location:	Ohio
Posted:	Mar 17, 2026
Due:	Apr 16, 2026
Agency:	Columbus Metropolitan Housing Authority
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	IFB 2026-013
Publication URL:	To access bid details, please log in.

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IFB Number:2026-013

Unit Restoration

322 Hartman Pond Dr #106 & 206(The Orchard)

Issue Date: 03/17/26

Submission Date: 04/16/2026 @ 11:30AM ET

Andrea Quinichett

aquinichett@cmhanet.com | 617-421-4434

cmhanet.com

INVITATION FOR BID (IFB) No. 2026-013 322 HARTMAN POND DRIVE (THE ORCHARD)

Table of Contents

[Table No. 1]

Section

1.0

2.0

2.1

2.2

2.3

3.0

3.1

3.2

3.3

3.4

3.5

3.6

3.7

4.0

4.1

4.2

4.3

5.0

5.1

5.2

6.0

Description

Introduction

IFB Information at a Glance

HA’s Reservation of Rights

Scope of Work / Technical Specifications

Scope of Work (Attachment A)

Cost Inclusions

Bid Page

Bid Format

Tabbed Bid Submittal

Bidding

Pricing Information

Bid Submission

Bidder Responsibilities – Contact with the HA

Pre-Bid Conference

Recap of Attachments

Bid Evaluation

Public Bid Opening

Responsiveness and Responsibility Evaluation

Restrictions

Contract Award

Responsive and Responsible Bidder

Contract Award Procedure

Additional Considerations

Attachments

Attachment A: Scope of Work

Attachment B: Form of Bid / Fee Sheet

Attachment C: Bidder’s Certification

Attachment D: Instructions for Bidders

Attachment E: Profile of Firm Form

Page

12–22

16–22

INVITATION FOR BID (IFB) No. 2026-013 322 HARTMAN POND DRIVE (THE ORCHARD)

INTRODUCTION

he Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to provide

Tfederally subsidized housing and housing assistance to low-income families, in Columbus and Franklin

County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement policy.

The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May 8th, 1934.

CMHA is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 50 multi-family apartment complexes totaling 6,473 units; (b) ten

senior complexes, totaling 859 units; and (c) seven Service Enriched complexes, totaling 382 units. The HA

also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-

Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary,

Assisted Housing Services Corporation. The HA currently has approximately 182 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals

submitted in response to this solicitation must conform to all of the requirements and specifications outlined

within this document and any designated attachments in its entirety.

INFORMATION AT A GLANCE

HA CONTACT PERSON

Andrea Quinichett, AVP of Purchasing

614.421.4434 aquinichett@cmhanet.com

HOW TO OBTAIN THE IFB DOCUMENTS ON THE

APPLICABLE INTERNET SITE

PRE-BID CONFERENCE & WALK THROUGH

(not mandatory)

1. Access the cmhanet.com

2. Click on the “Business Opportunities/Section 3” heading

3. Click on the “Purchasing/Open Opportunities” heading

If you have any problems in accessing or registering on the system,

please call the Purchasing Department at 614.421.4434

Tuesday April 7th @ 11:00 am

322 Hartman Pond Drive, Unit 106 & 206, Lockbourne, Ohio 43137

HOW TO FULLY RESPOND TO THIS IFB BY

SUBMITTING A BID SUBMITTAL

BID OPENING SUBMITAL RETURN & DEADLINE

BOARD MEETING

As directed within Section 3.0 of the RFP document,

All pricing must be submitted separately to

Electronic Submission (Optional)

All technical responses must be submitted and received to

technicalresponse@cmhanet.com no later than the submittal

deadline stated herein (or within any ensuing addendum).

Physical Copy Submission

(1) “original” bid to CMHA Corporate Offices, 880 E. 11th Avenue,

Columbus, Ohio 43211.

Thursday April 16, 2026, 11:30am

880 E 11th Avenue, Columbus 43211

Join Zoom Meeting

https://us02web.zoom.us/j/86764506002?pwd=QilXdzdKaQGaUPI2X

zpKBya0CCza6K.1

Meeting ID: 867 6450 6002

Passcode: 892361

June 2026

INVITATION FOR BID (IFB) No. 2026-013 322 HARTMAN POND DRIVE (THE ORCHARD)

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all bids, to waive any informality in the IFB

process, or to terminate the IFB process at any time, if deemed by the HA to be in its

best interests.

1.2 The HA reserves the right not to award a contract pursuant to this IFB.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this IFB, at any

time for its convenience upon 30 days written notice to the successful bidder(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

bidder(s) shall provide the services called for in this IFB.

1.5 The HA reserves the right to retain all bids submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving bids without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the bidder entity.

1.7 The HA reserves the right to reject and not consider any bid that does not meet the

requirements of this IFB, including but not necessarily limited to incomplete bids and/or

bids offering alternate or non-requested services.

1.8 The HA shall have no obligation to compensate any bidder for any costs incurred in

responding to this IFB.

1.9 The HA shall reserve the right to at any time during the IFB or contract process to

prohibit any further participation by a bidder or reject any bid submitted that does not

conform to any of the requirements detailed herein. By accessing the HA website,

www.cmhanet.com and by downloading this document, each prospective bidder is

thereby agreeing to abide by all terms and conditions listed within this document, and

further agrees that he/she will inform the CO in writing within 5 days of the discovery

of any item listed herein or of any item that is issued thereafter by the HA that he/she

feels needs to be addressed. Failure to abide by this time frame shall relieve the HA,

but not the prospective bidder, of any responsibility pertaining to such issue.

INVITATION FOR BID (IFB) No. 2026-013 322 HARTMAN POND DRIVE (THE ORCHARD)

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The CMHA is seeking bids from

licensed and bonded interested parties for the procurement of Unit Restoration at The Orchard,

322 Hartman Pond Drive, Unit 106 & 206, Lockbourne, Ohio 43137 as described in Attachment

A and detailed:

2.1 See Attachment A for Scope of Work as required by this IFB.

2.1.1 PLEASE NOTE: The Housing Authority provides the following manufacturer

brand names solely to establish the minimum quality, design, and

performance standards required. These references do not constitute a

mandate to use proprietary products. In accordance with applicable HUD

regulations, bidders may propose materials that match the existing

roofing system or are “brand name or equal” or “same as” laminated

composition products, provided the proposed materials are substantially

equivalent to—or exceed—the referenced products in quality, durability,

performance, and warranty.

2.1.2 All proposed substitute or equivalent materials are subject to review and

written approval by the Housing Authority prior to installation. All

specifications are further subject to normal manufacturing tolerances.

2.1.3 Approved Standards

Kitchen Cabinets - Raised Panel – Dark Wood finish

Kitchen Countertops - Laminate – Style Granite

Plank Flooring - Luxury Vinyl Plank (Glue Down)-Wood Plank Style with

Carpet In Livingroom and bedrooms, Bathroom Vinly sheet goods:

Base – White Base Boards/Trim

Bathroom Cabinets - Same specifications as Kitchen Cabinets

Bathroom Countertops -Same specifications as Kitchen Countertop

2.2 Cost must include the total to restore the roof, located in the The Orchard community,

322 Hartman Pond Drive, Unit 106 & 206, Lockbourne, Ohio 43137 its original condition.

All labor, material, transportation, permits, inspections and any other associated costs

will be included in the bid price.

2.3 Bid Page: Please see Attachment A , which is a detailed bid pages to be completed by

all interested parties for the unit restoration at The Orchard, 322 Hartman Pond Drive,

Unit 106 & 206, Lockbourne, Ohio 43137 .

2.4 General Requirements: As may be further detailed herein, the successful bidder will

Be required to perform all operations for the successful unit restoration at The Orchard,

322 Hartman Pond Drive, Unit 106 & 206, Lockbourne, Ohio 43137

Proposed Costs All-inclusive: of all costs associated with the services to replace the

roofing at the above-mentioned location, including labor, materials, permits, bonds,

warranties.

2.4.1 Basic Performance Standards: The successful bidder shall, at all times when on

HA property, conduct the services and operate his/her vehicles, in a legal manner

that protects HA property, residents and resident property, and the public-at-

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Unit Restoration 322 Hartman Pond Dr #106 & 206 (The Orchard)

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See also