REQUEST FOR BIDS - PARKSIDE ESTATES WATER MAIN AND SERVICE REPLACEMENT

CITY OF CERES
DEPARTMENT OF ENGINEERING
CALIFORNIA
NOTICE INVITING BIDS
BID FORMS
SPECIAL PROVISIONS
SAMPLE CONTRACT DOCUMENTS
FOR
PROJECT NUMBER 2524
PARKSIDE ESTATES WATER MAIN AND SERVICE REPLACEMENT
Javier Lopez - Mayor
Daniel A. Martinez - Vice Mayor
Rosalinda L. Vierra - Council Member
James Casey - Council Member
Cerina Otero - Council Member
Steve Williams - Interim City Manager
Nubia Goldstein - City Attorney
Michael R Beltran II, PE - City Engineer
RELEASE FOR BID: September 29, 2026 at 3:00PM
PREBID MEETING: October 13, 2026 at 10:00AM
BID OPENING: October 27, 2026 at 2:00PM
Last Day for Questions: October 16
ENGINEER'S ESTIMATE = $1,250,000 - $1,500,000
I

TABLE OF CONTENTS
ITEM PAGE NO.
BID DOCUMENTS ......................................................................................................................... IV
NOTICE INVITING BIDS ........................................................................................................... V
INSTRUCTIONS TO BIDDERS ................................................................................................ VII
SECURING DOCUMENTS ................................................................................................... VII
EXAMINATION OF SITE AND CONTRACT ......................................................................... VII
INTERPRETATION OF DRAWINGS AND DOCUMENTS ................................................... VII
PRE-BID CONFERENCE ..................................................................................................... VIII
ADDENDA ............................................................................................................................ VIII
ALTERNATE BIDS ............................................................................................................... VIII
LOWEST RESPONSIBLE BIDDER: .................................................................................... VIII
CONTRACT TIME .................................................................................................................. IX
COMPLETION OF BID FORMS............................................................................................. IX
MODIFICATIONS OF BIDS ................................................................................................... IX
SUBCONTRACTORS ............................................................................................................ IX
LICENSING REQUIREMENTS .............................................................................................. IX
BID GUARANTEE (BOND) .................................................................................................... IX
RETAINAGE FROM PAYMENTS ........................................................................................... X
IRAN CONTRACTING ACT OF 2010 ..................................................................................... X
NON-COLLUSION DECLARATION ........................................................................................ X
BIDDER INFORMATION AND EXPERIENCE FORM ............................................................ X
WORKERS COMPENSATION CERTIFICATION ................................................................... X
SIGNING OF BIDS ................................................................................................................. XI
SUBMISSION OF SEALED BIDS .......................................................................................... XI
OPENING OF BIDS ............................................................................................................... XI
WITHDRAWAL OF BID ......................................................................................................... XII
BIDDERS INTERESTED IN MORE THAN ONE BID ........................................................... XII
SUBSTITUTION OF SECURITY ........................................................................................... XII
PREVAILING WAGES .......................................................................................................... XII
DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS ........................................ XII
INSURANCE REQUIREMENTS .......................................................................................... XIII
PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS ................................. XIII
SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES ............... XIII
II

PERMITS, LICENSES, INSPECTION FEES, AND RELATED COSTS .............................. XIII
FILING OF BID PROTESTS ................................................................................................ XIII
BASIS OF AWARD .............................................................................................................. XIV
AWARD PROCESS ............................................................................................................. XIV
EXECUTION OF CONTRACT ............................................................................................. XIV
QUESTIONS ........................................................................................................................ XIV
BID FORMS ................................................................................................................................. XVI
BID........................................................................................................................................... XVII
BASE BID SCHEDULE ...................................................................................................... XVIII
1. BID BOND ............................................................................................................ XIX
1. LIST OF SUBCONTRACTORS........................................................................... XXII
2. NON-COLLUSION DECLARATION ................................................................... XXV
3. IRAN CONTRACTING ACT CERTIFICATION.................................................. XXVI
4. BIDDER INFORMATION AND EXPERIENCE FORM ..................................... XXVII
TECHNICAL SPECIFICATIONS .............................................................................................. XXXV
SECTION 1 GENERAL PROVISIONS ........................................................................................ 1
SECTION 2 EARTHWORK ....................................................................................................... 20
SECTION 3 STORM DRAIN (NOT USED) ............................................................................... 23
SECTION 4 SANITARY SEWER (NOT USED) ........................................................................ 23
SECTION 5 WATER SYSTEM .................................................................................................. 23
SECTION 6 STREETS .............................................................................................................. 34
SECTION 7 STREET TREES (NOT USED) ............................................................................. 37
SECTION 8 EROSION CONTROL (NOT USED) ..................................................................... 37
SECTION 9 TRAFFIC (NOT USED) ......................................................................................... 37
SECTION 10 IRRIGATION AND LANDSCAPE (NOT USED) .................................................. 37
SECTION 11 PARK FACILITIES (NOT USED) ........................................................................ 37
SECTION 12 MISCELLANEOUS .............................................................................................. 38
APPENDIX A - SAMPLE CONTRACT ......................................................................................... 39
APPENDIX B - CERTIFICATION LABOR CODE - SECTION 1861 .............................................. 1
APPENDIX C - PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION ................ 1
APPENDIX D - BONDS .................................................................................................................. 1
PERFORMANCE BOND ............................................................................................................. 2
PAYMENT BOND ........................................................................................................................ 6
APPENDIX E - CITY OF CERES STANDARD DESIGNS ............................................................. 1
APPENDIX F - STATE GENERAL PREVAILING WAGE RATES ................................................. 1
APPENDIX G - REGULATION VIII - FUGITIVE PM10 PROHIBITIONS ....................................... 1
III

BID DOCUMENTS
IV

CITY OF CERES
DEPARTMENT OF ENGINEERING
NOTICE INVITING BIDS
N-1 NOTICE IS HEREBY GIVEN that sealed bids for the work shown on the plans entitled:
PROJECT NUMBER 2524
PARKSIDE ESTATES WATER MAIN AND SERVICE REPLACEMENT
will be received at the Office of the City Engineer of the City of Ceres, 2220 Magnolia
Street Ceres, California, until 2:00 PM on October 27, 2026, at which time they will be
publicly opened, read, and recorded.
A map showing the location of the Purchasing Department is provided in the Appendix.
N-2 DESCRIPTION OF THE WORK: The work to be performed includes, but is not limited to,
replacing aging water pipelines, water meters, valves, and hydrants within the City of Ceres.
The project is bordered by Fowler Road to the north, Mitchell Road to the east, Garrison
Street to the south, and Rose Avenue to the west.
Such other items or details, not mentioned above, that are required by the Drawings and
Technical Specifications Plans, City of Ceres Standard Specifications (Standard
Specifications) and Typical Details, and the Special Conditions shall be performed, placed,
constructed, or installed.
Bids are required for the entire work described herein.
N-3 AWARD OF CONTRACT: The City reserves the right after opening bids to reject any or all
bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest
responsive, responsible bidder (as determined per the Instructions to Bidders) and reject all
other bids, as it may best serve the interest of the City. As a condition of award, the
successful bidder shall furnish a payment bond and a performance bond on the City's forms
each in the full amount of the contract price. The successful bidder will also be required to
submit proof of insurance for work involved.
N-4 BID SECURITY: Each bid shall be accompanied by a certified or cashier's check or Bid
Bond in the amount of 10 percent of the total bid price, payable to the City of Ceres.
N-5 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid
Class "A" California Contractor's License at the time of submitting bids.
N-6 CALIFORNIA WAGE RATE AND LABOR CODE REQUIREMENTS: The Contractor shall
pay the general prevailing rate of per diem wages as determined by the Director of Industrial
Relations (DIR) of the State of California for the locality where the work is to be performed.
A copy of said wage rates is on file at the office of the City. The Contractor and any
subcontractors shall pay not less than said specified rates and shall post a copy of said
wage rates at the project site.
No contractor or subcontractor may submit a bid, be listed on a bid proposal, or be awarded
a contract for public work without proof of registration unless registered with the DIR
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pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring
and enforcement by the DIR.
There is no DBE goal associated with this project.
N-7 PRE-BID CONFERENCE: See the Instructions to Bidders for information about optional
pre-bid conferences.
N-8 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: Printed copies of the plans
are available at the City of Ceres at 2220 Magnolia Street Ceres, CA 95307. Digital copies
of the plans and specifications may be obtained from the City of Ceres Engineering
Department by sending an email to Joshua Ramirez (joshua.ramirez@ceres.gov). Fees for
the requests are dependent on the amount of copies.
Bids must be filed with the Office of City Engineer, at 2220 Magnolia Street, Ceres, California
95307, not later than October 27, 2026 at 2:00 PM prevailing local time, at which time the
bids will be publicly opened, read, and recorded.
N-9 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and
addressed to the City of Ceres, 2220 Magnolia Street, Ceres, CA 95307, and shall be hand
delivered or mailed to the Office of the City Engineer before 2:00 PM on October 27, 2026.
The envelope shall be plainly marked in the upper left-hand corner with the name and
address of the Bidder and shall bear the words "Bid for Parkside Estates Water Main and
Service Replacement, PROJECT NUMBER 2524, October 27, 2026, at 2:00 PM" The
certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the
Bid.
This contract is subject to state contract nondiscrimination and compliance requirements pursuant
to Government Code, Section 12990.
CITY OF CERES
DATED: ____________________________ BY: __________________________
Michael R. Beltran II, P.E.
City Engineer
VI

INSTRUCTIONS TO BIDDERS
SECURING DOCUMENTS
Bids must be submitted to the City on the Bid Forms which are a part of the Bid Package for the
Project. Bid and Contract documents may be obtained from the City of Ceres at 2220 Magnolia
Street Ceres, CA 95307, as specified in the Notice Inviting Bids. Prospective bidders are
encouraged to email in advance to determine the availability of the Contract. Any charge for the
Contract is stated in the Notice Inviting Bids.
Addenda, if any, issued during the bid period will be sent to those contractors who have obtained
documents from the City and will be posted on City of Ceres website as well as the builder's
exchange. Failure to acknowledge addenda may make a bid nonresponsive and not eligible for
award of the Contract.
EXAMINATION OF SITE AND CONTRACT
At its own expense and prior to submitting its Bid, each Bidder shall have the option to visit the site
of the proposed work and fully acquaint itself with the conditions relating to the construction and
labor required so that the Bidder may fully understand the work, including but not limited to
difficulties and restrictions attending the execution of the work under the Contract. Each Bidder shall
carefully examine the Drawings, and shall read the Specifications, Contract, and all other
documents referenced herein. Each Bidder shall also determine the local conditions which may in
any way affect the performance of the work, including local tax structure, contractors' licensing
requirements, availability of required insurance, the prevailing wages and other relevant cost
factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations
and codes affecting the performance of the work, including the cost of permits and licenses required
for the work, and shall make such surveys and investigations, including investigations of subsurface
or latent physical conditions at the site or where work is to be performed as may be required. Bidders
are responsible for consulting the standards referenced in the Contract. The failure or omission of
any Bidder to receive or examine any Contract documents, forms, instruments, addenda, or other
documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve
any Bidder from any obligation with respect to its Bid or to the Contract and no relief for error or
omission will be given except as required under State law. The submission of a Bid shall be taken
as conclusive evidence of compliance with this Article.
INTERPRETATION OF DRAWINGS AND DOCUMENTS
Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or
other proposed Contract documents may submit to the Engineer of the City a written request for
interpretation. The prospective Bidder submitting the request is responsible for prompt delivery.
Interpretation of the Drawings, Specifications or other proposed Contract documents will be made
only by a written addendum duly issued and a copy of such addenda will be sent to those contractors
who have obtained documents from the City and will be posted on City of Ceres website as well as
the builder's exchange. The City will not be responsible for any other explanation or interpretations
of the proposed documents. If a Prospective Bidders becomes aware of any errors or omissions in
any part of the Contract, it is the obligation of the Prospective Bidder to promptly bring it to the
attention of the City.
VII

PRE-BID CONFERENCE
A non-mandatory Pre-Bid Conference will be held in the Engineering Conference Room located in
the Engineering Department at 2220 Magnolia Street, Ceres, CA 95307, on October 13, 2026, at
10:00 AM prevailing local time, to review the Project's existing conditions. Representatives of the
City and consulting engineers, if any, will be present. Questions asked by Bidders at the Pre-Bid
Conference not specifically addressed within the Contract shall be answered in writing and shall be
sent to all Bidders present at the Pre-Bid Conference.
ADDENDA
The City reserves the right to revise the Contract prior to the Bid opening date. Revisions, if any,
shall be made by written Addendum. All Addenda issued by the City shall be included in the Bid
and made part of the Contract. Pursuant to Public Contract Code Section 4104.5, if the City issues
an Addendum which includes material changes to the Project less than 72 hours prior to the
deadline for submission of Bids, the City will extend the deadline for submission of Bids. The City
may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid
submission date. Each prospective Bidder shall provide City a name, address, email address, and
facsimile number to which Addenda may be sent, as well as a telephone number by which the City
can contact the Bidder. Copies of Addenda will be furnished by email, facsimile, first class mail,
express mail or other proper means of delivery without charge to all parties who have obtained a
copy of the Contract and provided such current information. Please note: Bidders are responsible
for ensuring that they have received any and all Addenda. To this end, each Bidder should contact
the Engineering Department to verify that it has received all Addenda issued, if any, prior to the Bid
opening. The Bidder shall indicate the Addenda received prior to bidding in the space provided in
the Bid Form. Failure to indicate all Addenda may be sufficient cause for rejecting the Bid. The
last day to submit questions for the project will be October 16, 2026, at 5:00 PM. All questions
shall be directed to Joshua Ramirez, joshua.ramirez@ceres.gov, and shall have an email
subject line stating "Parkside Estates Water Main and Service Replacement Question" Any
questions submitted after the deadline will not be answered.
ALTERNATE BIDS
If alternate bid items are called for in the Contract, the time required for completion of the alternate
bid items has already been factored into the Contract duration and no additional Contract time will
be awarded for any of the alternate bid items. At the time of award, the City may elect to include
one or more of the alternate bid items, or to otherwise remove certain work from the Project scope
of work. Accordingly, each bidder must ensure that each bid item contains a proportionate share
of profit, overhead, and other costs or expenses which will be incurred by the bidder.
LOWEST RESPONSIBLE BIDDER:
The lowest bid shall be determined on the amount of the Base bid.
VIII

CONTRACT TIME
The Contract Time shall be forty five (45) working days for the Base Bid, and liquidated damages
for delay shall accrue. See the Agreement and Contract Documents for details.
COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract. The
use of substitute Bid Forms other than clear and correct photocopies of those provided by the City
will not be permitted. Bids shall be executed by an authorized signatory as described in these
Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting "N/A"
where applicable), and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders
shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make
substitutions thereon. USE OF BLACK OR BLUE INK, OR A TYPEWRITER IS REQUIRED.
Deviations in the Bid Forms may result in the Bid being deemed non-responsive.
MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract.
Unauthorized additions, modifications, revisions, conditions, limitations, exclusions, or provisions
attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not
delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon.
Oral, telephonic, and electronic modifications will not be considered.
SUBCONTRACTORS
Bidder shall set forth the name, address of the place of business, and contractor license number of
each subcontractor who will perform work, labor, furnish materials or render services to the bidder
on said Contract and each subcontractor licensed by the State of California who, under subcontract
to bidder, specially fabricates and installs a portion of the Work described in the Drawings and
Specifications in an amount in excess of one half of one percent (0.5%) of the total bid price, and
shall indicate the portion of the work to be done by such subcontractor in accordance with Public
Contract Code Section 4104.
LICENSING REQUIREMENTS
Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section
3300, all bidders must possess proper licenses for performance of this Contract, as well as the
licenses indicated in the Notice to Bidders. Subcontractors must possess the appropriate licenses
for each specialty subcontracted. Pursuant to Business and Professions Code Section 7028.5, the
City shall consider any bid submitted by a contractor not currently licensed in accordance with state
law and pursuant to the requirements found in the Contract to be nonresponsive, and the City shall
reject the Bid. The City shall have the right to request, and Bidders shall provide within ten (10)
calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder
and each of the Bidder's subcontractors, before awarding the Contract.
Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall
be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public
Contract Code section 20103.5.
BID GUARANTEE (BOND)
IX

Each bid shall be accompanied by (a) cash; (b) a certified or cashier's check made payable to City
of Ceres; or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of
which shall not be less than ten percent (10%) of the Total Bid Price, made payable to City of Ceres
as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety
insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section
995.120. The bid security shall be provided as a guarantee that within ten (10) working days after
the City provides the successful bidder the Notice of Award, the successful bidder will enter into a
Contract and provide the necessary bonds and certificates of insurance. The bid security will be
declared forfeited if the successful bidder fails to comply within said time, and City may enter into a
Contract with the next lowest responsive responsible bidder or may call for new bids. No interest
shall be paid on funds deposited with the City. City will return the security accompanying the bids
of all unsuccessful bidders no later than 60 calendar days after award of the Contract.
RETAINAGE FROM PAYMENTS
The retainage from progress payments on this contract is five percent (5%) pursuant to Public
Contract Code 7201 and 9203. The Contractor may elect to receive 100 percent of payments
due under the Contract Documents from time to time, without retention of any portion of the payment
by the City, by depositing securities of equivalent value with the City.
IRAN CONTRACTING ACT OF 2010
In accordance with Public Contract Code Section 2200 et seq., the City requires that any person
that submits a bid or proposal or otherwise proposes to enter into or renew a contract with the City
with respect to goods or services of one million dollars ($1,000,000) or more, certify at the time the
bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant
to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment
activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person
described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.
The form of such Iran Contracting Certificate is included with the bid package and must be signed
and dated under penalty of perjury.
NON-COLLUSION DECLARATION
Bidders on all public works contracts are required to submit a declaration of non-collusion with their
bid, pursuant to Public Contract Code section 7106. This form is included with the bid package and
must be signed and dated under penalty of perjury.
BIDDER INFORMATION AND EXPERIENCE FORM
Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire
along with its Bid. Failure to provide all information requested within the questionnaire along with
the Bid may cause the bid to be rejected as non-responsive. The City reserves the right to reject
any Bid if an investigation of the information submitted does not satisfy the Engineer that the Bidder
is qualified to properly carry out the terms of the Contract.
WORKERS COMPENSATION CERTIFICATION
In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the payment
of compensation to its employees. Contractor shall sign and file with the City the following certificate
prior to performing the work under this Contract:
X