CoB Bid No. 2026-004: Painting Traffic Lines (Material and Labor)

Notice to Bidders
City of Beacon, New York
Sealed proposals will be received by the City of Beacon, Dutchess County, New York at the Municipal
Building, One Municipal Plaza, Suite One, Beacon, New York until July 6, 2026 at 10:00 a.m. for
furnishing the following in accordance with the specifications on file at the public works
administrative office.
PAINTING TRAFFIC LINES
(Materials and Labor)
To request a copy of the Request for Proposals document call, write or email:
Jamie Mesnick
City of Beacon Highway Department
30 Camp Beacon Road
Beacon, New York 12508
845-831-0932
jmesnick@beaconny.gov
The City of Beacon reserves the right to reject any and all proposals and to waive any and all irregularities
in the best interest of the City.
Copies of Information for Bidders, Specifications and Non-Collusive Bidding Certification may be
obtained by qualified bidders on the City of Beacon website www.beaconny.gov under Proposals and
Bids.
The City reserves the right to reject any or all bids if it is deemed in the interest of the City to do so.

City of Beacon
Beacon, New York 12508
DATE: June 23, 2026
Dear Bidders:
Notice is hereby given that sealed proposals are sought and requested for the following:
BID OPENING INFORMATION
Name: PAINTING TRAFFIC LINES
Bid # 2026-004
Date: July 6, 2026
Time: 10:00 am
Contract Term: Two (2) year with three (3) one-year renewal options
Contact Person: Jamie Mesnick or Michael Manzi
email: highway@beaconny.gov phone: 845-831-0932
THIS PROJECT IS SUBJECT TO COMPLIANCE WITH NYS DOL REGULATIONS.
PCR#2026017861
BID PROCEDURE INFORMATION
Bids opening location:
City of Beacon Highway Department
30 Camp Beacon Road
Beacon, New York 12508
Bids can be hand delivered to:
City of Beacon Highway Department
30 Camp Beacon Road
Beacon, New York 12508
or mailed to:
City of Beacon Highway Department
One Municipal Plaza, Suite 1
Beacon, New York 12508
On the face of said envelope the following information shall be included:
1) Name and address of Bidder
2) Name of Bid
3) Date and time of Bid Opening

No contractor to whom this contract is let, granted or awarded, shall assign, transfer, convey, sublet, or
otherwise dispose of same, or of their right, title, and interest herein, including the performance of this
contract or the right to receive monies due or to become due, or of their power to execute this without
the prior written consent of the City of Beacon. In the event that the contractor shall without prior
written consent assign, transfer, convey, sublet or otherwise dispose of this contract or of their right,
title and interest herein, including the performance of this contract, or the right to receive monies due
or to become due, or their power to execute such contract to any other person or corporations, or upon
receipt by City of Beacon of an attachment against the contractor, the City shall be relieved and
discharged from any and all liability and obligation growing out of such contract to such contractor,
and the person or corporation to which such contract shall have been assigned, their assignees,
transferees or sublessee shall forfeit and lose all monies theretofore earned under this contract, except
so much as may be required to pay their employees.
It is the bidder's responsibility to read the attached GENERAL CONDITIONS which outlined bidding
rules of the City of Beacon Purchasing Department.
Upon submission of bid, it is understood that the bidder has read, fully understands, and will comply
with said GENERAL CONDITIONS.

PURPOSE:
The City of Beacon is seeking sealed proposals for painting traffic lines (material and labor).
ACCEPTANCE OR REJECTION OF BIDS
The City of Beacon reserves the right to select the bid or proposal, or any separate part thereof, if
separable in unit cost, the acceptance of which will best serve the interests of the City of Beacon, or to
reject any and all bids.
Proposals which are incomplete, conditional or obscure, or which contain additions not called for,
erasures, alterations, ambiguities or irregularities of any kind may be reject and informal.
PREVAILING WAGE RATES:
Prevailing Wage - All vendors submitting bids are required to conform to all current NYS prevailing
wage laws, the City has applied for and has received a PRC number for this project. The Successful
Bidder is/are required to pay Prevailing Wage Rates and the Prevailing Hourly Supplements pursuant to
Section 220-A of the New York State Labor Law. The bidder is/are responsible for complying with all
current labor rates and regulations throughout the duration of any contract resulting from this document.
New York State Labor Law requires contractors and subcontractors to pay laborers, workers or
mechanics employed in the performance of a public work contract not less that the prevailing rate of
wages and to provide supplements (fringe benefits) in accordance with the prevailing practices in the
locality where the work is performed. A Verified Statement of Payment of Prevailing Rates ("Certified
Payroll Report") must be attached to all invoices in order for payment to be made.
INSURANCE
Contractor shall produce to the City a Certificate of Insurance indicating coverages of Liability
Insurance for Bodily Injury and Property Damage in a minimum amount of $1,000,000. The City of
Beacon shall be named as an additional insured.
BIDDER'S RESPONSIBILITY
Bidders are expected, before submitting proposal, to make themselves fully familiar with the work to
be done. Bidders will be barred from pleading misunderstanding or deception because of estimates of
quantities, character, scope of work, location or other conditions surrounding the same.
PRICES
In the event of discrepancy between the prices quoted in the proposal in words and those quoted in
figures, the words shall control.
Prices shall be stated in both unit measure of linear foot and total amount. Prices shall remain firm and
effective for at least ninety (90) days from date of opening of bids.
It is expressly called to the bidder's attention that bids are to be complete in all respects as regards all
items to be furnished under this contract, and that no extras of any kind will be allowed.

TERM OF CONTRACT
This contract will cover any painting traffic lines (material and labor) services required by the City of
Beacon for the period of two (2) years. The City reserves the right to renew this Agreement for three
(3) one-year renewal options at the same price and upon the same terms as shall apply for the initial
term of the contract.
BID FORMAT
Please return this entire Bid Package as your response with all information completed in the space
provided. Any additional information can be included as an attachment and will be considered in the
review process. Any exceptions to this bid must be included in written response.
CITY CONTACT PERSON
Please contact Michael Manzi and please address all correspondence regarding this BID to:
Michael Manzi
Highway Superintendent
One Municipal Plaza Beacon, NY 12508
845.831.0932
highway@beaconny.gov

SCOPE OF WORK:
Attention of bidders is called to the contents of the Notice to Bidders, a copy of which is annexed
hereto and made a part thereof. Materials and services to be supplied under this contract are described
in detail in the Specifications, all of which are attached hereto and made a part thereof.
The City of Beacon seeks a qualified Vendor to provide all labor, equipment, materials, and
supervision required to perform all operations necessary in connection with line striping
SPECIFICATIONS:
All traffic lines painted shall conform to the New York State Manual of Uniform Traffic Control
Devices, about color, width and spacing of lines. The painted traffic lines shall follow the centerline of
the road; they shall be straight and true on tangents and uniform on curves. b) All traffic lines shall be
sharp, well defined, and retroreflective. Line widths shall be within 1/4" of the widths specified. The
Contractor shall be responsible for the one hundred percent (100%) reflectorizing of all traffic lines.
Should the painted lines not receive enough beads for the reflectorizing required, or should fuzzy lines,
excessive overspray or non-uniform application result, the Contractor shall be responsible for
removing the rejected work and reapplying the markings at no cost to the City.
Wherever previous pavement markings have been worn away or obliterated and on newly constructed
or resurfaced roads, the Contractor shall be required to lay out the traffic lines in accordance with the
latest New York State Regulations, especially those pertaining to sight distance. All labor, machinery,
and other materials necessary for the lay-out shall be furnished by the Contractor.
All pavement marking paints shall be selected from the New York State Department of
Transportation's ("NYSDOT") Approved List of White and Yellow Reflectorized Pavement Marking
Paints
Reflective glass beads shall conform to NYSDOT Technical Services, Materials, Approved List 727-
05 Glass Beads for Reflectorized Pavement Marking Paints.
Proposals can be mailed to City of Beacon, Attn: Highway Department, One Municipal Plaza, Suite 1,
Lower Level, Beacon, New York 12508 or hand delivered to the Highway Garage at 30 Camp Beacon
Road, Beacon, NY 12508.
The Street Superintendent shall be notified of the work schedule. The Street Superintendent shall be
notified of the linear footage completed each day no later than 2 pm the following day.
Due to new construction and construction that will begin this year some streets may not need to be
done. Please check with the Street Superintendent.
If you have any questions, please contact the Street Superintendent at (845) 831-0932.
Attached is a list of traffic line locations (plus or minus).

STREET LINES
Streets to be painted with Double Yellow Lines Miles
1. Main Street from South Avenue to Herbert Street 1.5
2. Verplanck from Main to North Avenue 1.1
3. South Avenue from Main Street to Wolcott Avenue .5
4. Beekman Street from North Avenue (Rt. 9D) to Red Flynn Drive .6
5. Wolcott Avenue from Grandview Avenue to South Avenue/Tioronda Avenue .8
6. North Avenue from South Avenue to the City line.
7. Howland Avenue from East Main Street to Wolcott Avenue 1.4
8. Liberty Street from Grove Street to Stone Street .4
9. Blackburn Avenue from Herbert Street to Fishkill Avenue .2
10.Herbert Street from Main Street to Blackburn Avenue .1
11.Washington Avenue from Spring Street to Grove Street .7
12.East Main Street from Main Street to Spring Valley Street .2
13.Depuyster Avenue from East Main Street to Washington Avenue .6
14.Henry Street from Teller Avenue to South Chestnut Street .2
15.South Avenue 200 ft. west of Sargent Avenue intersection and 100 ft. south of
Sargent Avenue intersection.
16.*Church Street from Eliza Street to North Chestnut Street .1
*off set line 100' east of North Chestnut to match intersection on west side of North Chestnut Street
17.Beacon Street from Wolcott 100 ft. in towards South Avenue .1
18.Rombout Avenue from Cliff Street to South Avenue/Dinan to South Chestnut .2
19.Churchill Street from Main Street to a point 100 ft. towards RR tracks
20.Tioronda Avenue 300' south of Wolcott and 200' north of Wolcott
21.North Chestnut 100' north of Main Street.
22.South Chestnut Street 100 ft. south of Main Street.
White Shoulder Lines
1. Mountain side of Howland Ave from Union Street to E. Main Street .1
2. Wilkes St. north side from eastern line of parking lot to Matteawan Rd .2
3. Main Street west side from Cross Street approximately 100 ft. west.
White Divider Lines (Single)
1. Verplanck Avenue between Melio Bettina Place and North Cedar Street.
2. Verplanck Avenue between Eliza Street and Fishkill Avenue.
3. Main Street between South Avenue and North Avenue (9D).
4. East Main Street fifty feet east of Dummy light @ Main Street.
5. Beekman Street between Red Flynn Drive and Municipal parking. .1

City of Beacon
One Municipal Plaza - Suite One
Beacon, New York 12508
845-838-5000
General Conditions
All proposals shall be made upon forms furnished by the City of Beacon and shall be contained
in sealed envelopes addressed to the City of Beacon, One Municipal Plaza, Suite One, Beacon, New
York 12508.
Bids
1. Form of proposal as issued by the City of Beacon shall be completely filled in by ink or typing. No
bid will be accepted which contains any changes, additions, omissions or erasures, unless otherwise
stated.
2. Bidder must submit with bid detailed specifications, circulars and all necessary data on items he
proposes to furnish. This information must show clearly that the item offered meets all detailed
specifications herein. The City of Beacon reserves the right to reject any bid if its compliance with the
specifications is not clearly evident. If item offered differs from the provisions contained in these
specifications, such differences must be explained in detail and bid will receive careful consideration if
such deviations do not depart from the intent of these specifications and are to the best interests of the
City of Beacon.
3. All prices quoted must be "per unit" as specified, e.g. do not quote "per case" when "per dozen" is
requested; otherwise, bid may be rejected.
4. Bidder must insert the price per unit and the extensions against each item in their bid. In the event
of a discrepancy between the unit price and the extension, the unit price will govern. Prices shall be
extended in decimals, not fractions.
5. The prices submitted shall be exclusive of Federal and State taxes and must not include any tax for
which the bidder may claim exemption because of doing business with the City.
6. Prices shall be net, including transportation and delivery charges fully prepaid by the successful
bidder to destination indicated in the proposal. If award is made on any other basis, transportation
charges must be prepaid by the successful bidder and added to the invoice as a separate item. In any
case, title shall not pass until items have been delivered and accepted. (FOB Destination).
7. Where a bidder is requested to submit a bid on individual items and/or on a total sum or sums, the
right is reserved to award bids on individual items or on total sums.
8. All bids received after the time stated in the Notice to Bidders may not be considered and will be
returned unopened to the bidder. The Bidder assumes the risk of any delay in the mail or in the
handling of the mail by employees of the City. Whether sent by mail or by means of personal delivery,
the bidder assumes responsibility for having their bid deposited on time at the place specified.
9. In all specifications, the words "or equal" are understood after each article giving manufacturer's
name or catalog reference, or on any patented article. The decision of the City as to whether an
alternate or substitution is in fact "equal" shall be final. If bidding on items other than those specified,

bidder must in every instance give the trade designation of the article, manufacturer's name, and
detailed specifications of the item he proposes to furnish. Otherwise, bid will be construed as
submitted on the identical item as specified.
10. No interpretation of the meaning of the specifications or other contract document will be made to
any bidder orally. Every request for such interpretation should be in writing, addressed to the City of
Beacon, not later than five (5) days prior to the date fixed for the opening of bids. Notice of any and
all such interpretations and any supplemental instructions will be sent to all bidders of record by the
City of Beacon in the form of addenda to the specifications. All addenda so issued shall become a part
of the contract documents.
11. The submission of a bid will be construed to mean that the bidder is fully informed as to the extent
and character of the supplies, materials, or equipment required and a representation that the bidder can
furnish the supplies, materials, or equipment satisfactorily in complete compliance with the
specifications.
12. If two or more bidders submit identical bids as to price, the decision of the City of Beacon to
award a contract to one of such identical bidders shall be final. (General Municipal Law, Section 103,
Subchapter I)
Samples
13. Samples, when required, must be submitted strictly in accordance with instructions, otherwise, bid
may not be considered. If samples are requested subsequent to bid opening, they shall be delivered
within ten (10) days of the request, or as directed, for bid to have consideration. Samples must be
furnished free of charge and must be accompanied by descriptive memorandum invoices indicating if
the bidder desires their return and specifying the address to which they are to be returned provided they
have not been used or made useless by tests. Award samples may be held for comparison with
deliveries. The City will not be responsible for any samples destroyed or mutilated by examination or
testing. Samples shall be removed by the bidder at their expense. Samples not removed within fifteen
(15) days after written notice to the bidder will be regarded as abandoned and the City shall have to
right to dispose of them as its own property.
Award
14. The City of Beacon reserves the right to waive any informality or to reject any or all bids.
15. Awards will be made to the lowest responsible bidder, as will best promote the public interest,
taking into consideration the reliability of the bidder, the quality of materials, equipment, on supplies
to be furnished, their conformity with the specifications the purposes for which required, and the terms
of delivery.
16. No contract hereunder shall, either in whole or in part, be assigned, transferred, conveyed, sublet
or otherwise disposed of to any other person, company or corporation unless approval is first obtained
in writing from the City of Beacon.
17. Should the successful bidder fail to meet a delivery date required by the specifications, the City
may at their discretion, cancel the order, and terminate the contract. In such event, the City will
assume no responsibility for any expense or loss to the successful bidder because of such cancellation
or termination.
18. Should any material or equipment delivered fail to meet the specifications, the City may, at their

discretion require the vendor in writing to replace the same with material or equipment which does not
meet the specifications and, at the vendor's expense, to remove the rejected material or equipment from
wherever delivered or stored and in the event that such proper replacement and removal is not made by
the vendor within thirty (30) days to cancel the order and terminate the contract, in which event the
City will assume no responsibility for any expense or loss to the vendor because of such cancellation
or termination.
19. If the successful bidder fails to deliver within the time specified, or within reasonable time as
interpreted by the City, or fails to make replacement of rejected articles, when so required,
immediately or as directed by the City, the City may purchase from other sources to take the place of
the item rejected or not delivered. The City reserves the right to authorize immediate purchase from
other sources against rejections on any contract when necessary. On all such purchases the successful
bidder agrees to reimburse the City promptly for excess costs occasioned by such purchases. Should
the cost be less, the successful bidder shall have no claim to the difference. Such purchases will be
deducted from contract quantity.
20. A contract may be cancelled at the successful bidder's expense upon non-performance of contract.
Delivery
21. Delivery must be made in accordance with the instructions to bidders and specifications. If
delivery instructions do not appear on order, it will be interpreted to mean prompt delivery. The
decision of the City of Beacon as to reasonable compliance with delivery terms shall be final.
22. The City of Beacon will not accept any deliveries on Saturdays, Sundays, or legal holidays, except
commodities required for daily consumption or where the delivery is for an emergency.
23. Items shall be securely and properly packed for shipment, storage, and stocking in shipping
containers and according to accepted commercial practice, without extra charge for packing cases,
bailing, or sacks.
24. The successful bidder shall be responsible for delivery of items in good condition at point of
destination. He shall file with the carrier all claims for breakage, imperfections, and other losses,
which will be deducted from invoices. The receiving department will note for the benefit of successful
bidder when packages are not received in good condition. Carton shall be labeled with purchase order
or contract number, successful bidder's name and general statement of contents. Failure to comply
with this condition shall be considered sufficient reason for refusal to accept the goods.
25. Unless otherwise stated in the specifications, all items must be delivered into and placed at a point
within the building as directed by the shipping instructions. The successful bidder will be required to
furnish proof of delivery in every instance.
26. Unloading and placing of the equipment and furniture is the responsibility of the successful bidder,
and the City accepts no responsibility for unloading and placing of equipment. Any costs incurred due
to the failure of the successful bidder to comply with this requirement will be charged to them. No
help for unloading will be provided by the City, and suppliers should notify their truckers accordingly.