Professional On-Call Airport Engineering Services

NOTICE OF REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)

PROFESSIONAL ON-CALL AIRPORT ENGINEERING SERVICES

HAZLEHURST MUNICIPAL AIRPORT

CITY OF HAZLEHURST, GEORGIA

The City of Hazlehurst, Georgia is seeking a qualified aviation consulting firm to provide professional on-call engineering, architectural and construction inspection/administration services in connection with the Airport Capital Improvement Plan at the Hazlehurst Municipal Airport in Hazlehurst, Georgia.

It is the intent of the City of Hazlehurst to enter into a multi-year Master Agreement with a consultant for the upcoming five (5) year period. The selected consultant will negotiate and enter into individual sub-agreements for services, based on the scope of work, with the City of Hazlehurst on an assignment-by-assignment basis during the term of the Master Agreement.

The services are limited to projects that the City of Hazlehurst expects to initiate within five (5) years of the effective date of the Master Agreement. A list of the anticipated projects for the period is attached. It is noted that some services may not be required. The City of Hazlehurst reserves the right to initiate additional procurement actions for projects and work items included in the initial procurement.

The selection of the consultant will comply with 49 USC 47107(a) (17), 2 CFR 200.320, and FAA Advisory Circular 150/5100-14 Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended. Responding firms/teams must possess a current pre-qualification by the Georgia Department of Transportation in Area Classes No. 2.09a, Airport Design, No. 2.09b Airport Electrical, and 8.02 Airport Construction, Administration, and Observation and must be able to provide plans stamped by a licensed Professional Engineer in the State of Georgia.

The consultant and any subconsultants proposed shall not discriminate based on race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is required for federally funded projects over $250,000. Proposed DBE firms are to be certified by the Georgia Uniform Certification Program. The consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of all Federally assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of the contract, which may result in the termination of the contract or such other remedy as the City of Hazlehurst deems appropriate.

The City of Hazlehurst reserves the right to reject any submissions to the RFQ, request clarification, or waive informalities/technicalities, if they are deemed in the best interest of the City of Hazlehurst. The City of Hazlehurst is not liable for any costs incurred by the consultant in the preparation or presentation of a response to this request. The current Airport Layout Plan, Master Plan, and CIP were created by Croy Engineering.

Scope of Services-Planning/Environmental Design/Engineering/Construction

The scope of work to be included in the Master Agreement may include, but not limited to, the following:

Prepare Project Funding Applications and Capital Improvements Programs (CIP) Documents;

Perform Design, Bidding and Negotiation, Construction Administration, and Resident Inspection Services

Assist with DBE Program Overall Goal Updates/Program Administration

Construct/Rehabilitate Airfield Drainage Systems

Construct/Rehabilitate Airfield Pavement, Lighting, and NAVAIDs/ILS Improvements

Construct/Rehabilitate Airport Buildings (Terminal / Hangars / Maintenance)

Construct/Rehabilitate Airport Roadways and Parking Lots

Install/Upgrade Airport Fencing and Security Systems

Obstruction Removal

Improve/Runway/Taxiway Safety Areas/Object Free Areas

Land Acquisition

Such other airport-related planning and environmental work as the City of Hazlehurst may deem necessary

Projects are limited to those in the attached project list and may be accomplished over multiple years, task orders, and Federal and State grants. Project or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks. The addition of a similar project or work element without additional procurement action required the Georgia Department of Transportation's written approval of the City of Hazlehurst request and justification to forego a separate procurement action.

Submission Requirements

Required information is to be presented in manner that clearly illustrates the following:

Team Description/Background: A general description of the submitting firm and general information regarding all sub-consultant firms.

Organizational Chart: Include clear illustration as to the Project Manager and key personnel representing the primary firm.

Resumes: Include resumes for key personnel, indicate each individual's qualifications and experience.

Relevant Experience: Qualifications and experience of the primary firm in the past five (5) years at general aviation airports similar in nature to the Hazlehurst Municipal Airport.

Proximity to the Hazlehurst Municipal Airport: Geographical location of the office that will be primarily responsible for assigned projects and where the work will be accomplished, as well as the location of any supporting offices that will likely be involved in this contract.

References: Contact name, agency name, and telephone number of at least four (4) current airport clients of the primary firm located within Georgia or adjacent states.

Regulatory Familiarity: Demonstrate familiarity with the Federal Aviation Administration (FAA) Atlanta District Office and Georgia Department of Transportation (GDOT) Aviation Programs.

Workload: Provide a brief summary of the primary firm's current workload and ability to meet schedules and deadlines.

Evaluation Criteria

The criteria to be used in the selection of the consultant are as follows:

Firm Qualifications and Experience

Key Personnel Qualifications and Experience

Relevant Project Experience, with References

Geographical Location

References

Performance on Past Similar Projects

Familiarity with the FAA and GDOT Aviation Programs

Workload

Responsiveness to the RFQ

All interested parties should submit four (4) copies of the Statement of Qualifications, which shall contain no more than twenty-five (25) pages, excluding tabs and a cover letter. Submittals shall be printed single-sided on a 8.5" x 11" paper. Statements received after this deadline will not be considered.

RFQ Responses are to be addressed to:

City of Hazlehurst

ATTN: Cody White, Airport Manager

86 S. Cromartie St

Hazlehurst, Georgia 31539-0519

Statements must be sealed, delivered via mail or in person, and marked "AIRPORT CONSULTING SERVICES RFQ 2026-ENGINEERING" on the outside of the envelope.

Deadline for submittal is October 30th, 2026, at 5:00pm. The Statement of Qualifications should be delivered in a sealed envelope or box clearly marked, "Airport Consulting Services RFQ 2026-Engineering". The City of Hazlehurst shall assume no responsibility for responses that are received after the prescribed time, or that are not properly addressed or identified.

Responding firms shall have no contact related to this solicitation with City of Hazlehurst, elected or appointed officials, members of the Hazlehurst Municipal Airport Authority, or city employees during this Statement of Qualifications process. Any such contact will subject the firm to immediate disqualification for consideration for this project. Contact may only be made to the designated point of contact for this RFQ listed above. Consultants can also request an airport site visit prior to the submitting.

This is a Request for Qualifications only. No Price proposals, overhead rate, fees or any cost information should be identified as part of this submission. Please submit any questions regarding this RFQ via email to hazlehurstairport@outlook.com.

Selection Process

Qualifications will be reviewed and evaluated by a Selection Committee based on the criteria listed herein. At the discretion of the Selection Committee, consultants may or may not be invited to participate in an interview. It is the intent of the City of Hazlehurst to select a consultant as a result of this effort.

All unsuccessful firms will be notified in writing no later than five (5) days after the selection and contracting process is completed.