Pinicon Ridge - Riverside Playground Repairs

REQUEST FOR PROPOSAL (RFP)
Pinicon Ridge - Riverside Playground Repairs
27-26
I. General Instructions 9/29/2026
Linn County Conservation Board (Board) is soliciting proposals from qualified and experienced
companies or vendors with a demonstrated history of successful playground installations in
accordance with approved plans and specification as part of the Linn County Conservation Board
(LCCB) Project 27-26 Pinicon Ridge - Riverside Playground Repairs.
Submittal Procedure
One signed (1) original this Request for Proposal (RFP) must be received by mail or in person by 2:00
P.M., local time, on Tuesday, October 20th, 2026. Late proposals will not be considered.
Electronic e-mailed submissions will also be accepted if received before the submittal
deadline. Linn County Conservation will reply to e-mailed responses to confirm receipt. Bid
Security in the amount of 5% must be received prior to the deadline.
Proposals may also be submitted in a sealed envelope, marked "Proposal for Pinicon Ridge -
Riverside Playground Repairs" - or - e-mailed with the e-mail Subject Line "Proposal for Pinicon
Ridge - Riverside Playground Repairs" to:
Linn County Conservation Board
ATTN: Dennis Geomaat Executive Director
10260 Morris Hills Road
Toddville, IA 52341
Email: Ted.Doscher@linncountyiowa.gov
Proposals can be hand-written or typewritten.
All questions and information requested in the Request for Proposal must be answered completely.
Incomplete or missing information may cause a proposal to be eliminated from consideration.
The proposal must be signed by the individual(s) legally authorized to bind the proposer(s) and must
contain a statement that the proposal and the prices contained therein shall remain firm for a period of
60 days from the deadline date for submission of proposals. Proposals may be withdrawn by
submitting a written notice to the address above no later than 2:00 P.M, local time, on Tuesday,
October 20th, 2026.
Proposal Questions
Questions about the Request for Proposal will be accepted by Ted Doscher, Project Planner
(319).892.6453, ted.doscher@linncountyiowa.gov, Daniel Gibbins, Deputy Director (319).892.6455,
Daniel.gibbins@linncountyiowa.gov or Randy Burke, Project Planner, (319).892.6456,
Randy.Burke@linncountyiowa.gov from September 29th, 2026 through Monday, October 19th, 2026. It
is the proposer's responsibility to look at the existing Riverside Playground Area and review the scope
of work prior to submitting a proposal and seek clarification of any ambiguities or other issues
regarding this Request for Proposal that are not clearly understood. The Conservation Board or its
authorized representative(s) may respond orally to questions about minor matters that affect only the
inquirer. Responses to questions that may affect proposers other than, or in addition to, the inquirer
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will be sent to each party that received this Request for Proposal. The identity of the party asking a
question(s) will be kept confidential.
Proposal Consideration
Proposals will be considered by County Conservation Board staff, project engineers as deemed
necessary. A recommendation for the selection of the company or vendor may be made to the
Conservation Board for final approval. All proposals will be confidential, with review completed by the
County Conservation Board staff only, until the contract is awarded. After the contract is awarded, the
proposals will be considered public record.
Project Administration: Overall project administration will be provided by Linn County Conservation
Planner, Ted Doscher, telephone (319) 892-6453, e-mail Ted.Doscher@linncountyiowa.gov. Ted
may confer with and seek input, clarification and advice for on this project. Questions or requests to
arrange an on-site visit regarding the scope of the project, technical specifications, proposed
application, etc. may be addressed to the project administrator.
II. Project Description
This project involves the removal of the existing Riverside Playground equipment and surfacing,
regrade the rock, and install subdrain, install proposed playground equipment, concrete play area and
install new play surface. (see attached plan sheets for equipment recommendations and layout.)
III. Scope of Work/Description of Services
The Scope of Services to be provided is described below:
1. The Contractor shall furnish all equipment and labor associated with the required work.
The Contractor shall properly dispose of all removed materials. The Contractor shall retain
the salvage value of any removed materials.
2. The Contractor shall provide appropriate perimeter fencing and provide notice to the LCCB
so proper public advance notifications can be made to area users.
3. The Contractor shall:
a. Remove all existing playground equipment, play surfacing and concrete footings for
the exiting playground, with the exception of the two climbing boulders which shall
remain in place.
b. Protect existing shelters and surrounding concrete walkway in-place throughout
construction.
c. Regrade the entire site and install subdrains, and compacted rock subsurface.
d. Install all Proposed play equipment or approved equivalent equipment.
e. Pour 4" concrete with woven wire fabric below all equipment.
f. Install new play tile, playground surface, in accordance with specified plan sets.
4. The Contractor will be required to become a Co-permittee with the Required Permits.
IV. Term of Agreement
The terms of the agreement are as follows:
1. Early Start Date: Monday, Feb. 22nd, 2026 (or upon approval of Agreement, Hold Harmless
and Insurance)
2. Late Start Date: Monday, March 29th, 2026
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3. Completion Date: Thursday, July 1st, 2026*
*intent is to have all work associated with this project completed prior to Month Day,
Year.
V. Proposal Submission Requirements
Proposals must contain, at a minimum, all of the items listed below in order to be considered. Linn
County does not intend to limit the content of proposals. Additional information deemed pertinent may
be included. However, Linn County reserves the right to exclude such information from consideration
in evaluating proposals.
1. Name, title, address, telephone number and e-mail address (if applicable) of contact
person.
2. A description of the general services, experience and qualifications of the proposer.
Identify area(s) of expertise and experience with similar projects.
3. A list of at least three (3) clients for whom proposer has performed similar services.
Include name, address and telephone number, and contact person for each client.
4. Proof of insurance for, at a minimum, the following amounts:
- public liability insurance -- $1,000,000 for any one person; $1,000,000 for any
one accident; and $1,000,000 for property damage.
- general liability insurance -- $1,000,000.
- worker's compensation insurance -- as required by the laws of the State of Iowa
The selected proposer will be required to provide a Certificate of Insurance in the
amounts listed above and shall name Linn County, the Conservation Board and its
officers and employees as an additional insured.
5. Completed Attachment 1 - Proposed Costs.
6. Completed Attachment 2 - A statement for evaluation purposes that the proposal and the
prices contained therein shall remain firm for a period of 60 days from the deadline date for
submission of proposals.
7. Completed Attachment 3 - Bid security must be in the minimum amount of 5% of the total
bid amount. Bid security shall be in the form of a cashier's check or a certified check,
drawn on an FDIC insured bank in Iowa or drawn on an FDIC insured bank chartered
under the laws of the United States; or a certified share draft drawn on a credit union in
Iowa or chartered under the laws of the United States; or a bid bond executed by a
corporation authorized to contract as a surety in Iowa or satisfactory to the Jurisdiction.
The bid bond must be submitted on the enclosed Bid Bond form as no other bid bond
forms are acceptable. All signatures on the bid bond must be original signatures in ink;
facsimile (fax) of any signature or use of an electronic signature on the bid bond is not
acceptable. Bid security other than said bid bond shall be made payable to Jurisdiction's
Name. "Miscellaneous Bank Checks," and personal checks, as well as "Money Orders"
and "Traveler's Checks" issued by persons, firms, or corporations licensed under Chapter
533C of the Iowa Code, are not acceptable bid security.
Subcontractors and suppliers must be pre-approved, in writing, by Linn County prior to any
work. Contractor shall require subcontractor and/or supplier to carry and maintain the same
workers compensation and liability insurance required of the Vendor.
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The successful Contractor will be required to carry and maintain, during the term of the
agreement, workers compensation and employers liability insurance meeting the requirements
of the Iowa Workers Compensation Law on all the Vendor's employees caring out the work
involved in this contract.
The Successful contractor will be required to sign a Hold Harmless Agreement, Non-Collusion
Agreement, and Certification of Nonsegregated Facilities (attached).
VI. Selection Process
A. Questions - regarding this Request for Proposal should be directed to:
Designer Ted Doscher (319)-892-6453
B. Selection Criteria
The selected proposal will be the proposal that best meet the needs of the County
Conservation Board. Selection of a proposal may or may not be based solely on the price
proposal. Evaluation of proposals will be based on:
1. Past experience and overall professional qualifications of company or vendor.
2. Understanding of the project and scope of services
3. Ability to undertake proposed work within the specified time frame.
4. Ability to meet mandatory requirements.
5. Reference checks.
6. Interview (optional)
7. Total cost of services to Linn County Conservation Board.
8. Completeness of proposal.
The County Conservation Board reserves the right to reject any and all proposals or to waive
any formalities in any proposal if judged to be in the best interest of the County or the County
Conservation Board. Linn County Conservation Board further reserves the right to withdraw or
amend this Request for Proposal at any time when, in the sole discretion of Linn County or its
County Conservation Board, such action is considered to be in the best interest of Linn
County.
The evaluation process is designed to select a contractor to negotiate a contract for the
provision of tree and vegetation removal services. The factors listed above will be weighed in
any manner deemed appropriate by Linn County Conservation Board. The selected company
or vendor will have submitted the proposal that is in the best interest of the County or its
County Conservation Board. If a proposal does not satisfy the minimum requirements as set
forth in the Request for Proposal, the proposal may be disqualified from further consideration
at the discretion of the County or its County Conservation Board.
Each proposal will be reviewed by an evaluation team, composed of County Conservation
Board staff and compared relative to other proposals on the basis of the evaluation criteria
listed in this section. Proposers may be contacted during this process to clarify items in their
proposals. However, Linn County and its County Conservation Board reserve the right to enter
into a contract without further evaluation; therefore, it is important that proposals be as
complete as possible.
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C. Time Schedule
The County expects to use the following time schedule for the selection of a proposer and the
implementation of this program. The County reserves the right to delay the selection of a
Contractor if necessary.
Request for Proposal Released: Tuesday, September 29st, 2026
Pre-bid Meeting Wednesday, October 7th, 2026- 10:00 A.M.
Riverside Playground, Pinicon Ridge Park,
Central City Iowa
Last Date to Submit Questions: Monday, October 12th, 2026
Request for Proposal Due: Wednesday, October 20th, 2026- 2:00 P.M.
Contract Awarded: Monday, October 26th, 2026
Project Start Date: Monday, Feb. 22nd, 2026
Project Late Start Date: Monday, March 29th, 2026
Project Completion Date: Thursday, July 2nd, 2026 (Absolute - no change)
VII. Terms, Conditions and Exceptions
By submitting a proposal, the proposer represents and agrees that:
1. The proposal is based upon the requirements described in this Request for Proposal.
2. Proposer possesses the technical capabilities, equipment and financial resources
necessary to provide the requested services.
3. This Request for Proposal does not commit the County or the County Conservation Board to
award a contract or to pay any costs incurred in the preparation of a proposal in response to
this request with references.
4. The proposals will become part of the County Conservation Board official files without
obligation on the County Conservation Board's part. All proposals following submission and
opening will be considered public record.
5. The proposer shall not offer any gratuities, favors or anything of monetary value to any official
or employee of the County or the County Conservation Board for the purposes of influencing
consideration of a proposal.
6. Proposer(s) shall not collude in any manner or engage in any practice with any other
proposer(s) that may restrict or eliminate competition or otherwise restrain trade. This
statement is not intended to preclude subcontracts and joint ventures for the purposes of: a)
responding to this Request for Proposal or b) establishing a project team with the required
experience and/or capability to provide the goods or services specified herein.
7. The Request for Proposal and the related responses of the selected contractor will become
part of any contract between the selected proposer and the County Conservation Board. In
the event an agreement cannot be reached with the selected contractor, the County and the
County Conservation Board reserves the right to select another proposer. The County
Conservation Board reserves the right to negotiate the exact terms and conditions of the
contract with the selected contractor.
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8. Proposers, their authorized representatives, and their agents are responsible for obtaining,
and will be deemed to have, full knowledge of the conditions, requirements and specifications
of this Request for Proposal at the time a proposal is submitted to the County Conservation
Board.
9. The County Conservation Board has sole discretion and reserves the right to cancel this
Request for Proposal or to reject any or all proposals received prior to contract award.
10. The County Conservation Board reserves the right to waive any formalities concerning this
Request for Proposal, or to reject any or all proposals or any part thereof.
11. The County Conservation Board reserves the right to request clarification of any proposal after
all proposals have been received.
12. The County Conservation Board reserves the right to reduce the scope of the project and
evaluate only the remaining elements from all proposals. The County Conservation Board
reserves the right to reject specific elements contained in all proposals and to complete the
evaluation process based only on the remaining items.
Conditions and Limitations
Proposers are advised all County Conservation Board contracts are subject to legal requirements
provided for in any applicable state, local and/or federal statue.
Termination Conditions: Proposers acknowledge any contract entered into as a result of this Request
for Proposal may be terminated under the conditions described below.
A. The County Conservation Board may consider the company or vendor to be in default and
shall have the right to terminate the contract in the event of fraud or misrepresentation, in the
event the contractor fails to perform in accordance with the terms and conditions set forth in
the contract, or in the event the contractor becomes insolvent, is dissolved, or is named as a
party under any bankruptcy or insolvency laws. In the event of default, the County
Conservation Board may serve written notice upon the contractor of its intention to terminate
the contract or any portion thereof. Such notice shall contain the reasons for such intention to
terminate and the contractor shall have thirty (30) days after receipt to cure or provide a
satisfactory plan of action to cure said default. If the contractor fails to cure or provide a
satisfactory plan to cure, the County Conservation Board may issue a Termination Notice.
B. The County Conservation Board shall have the right to terminate the contract in the event the
contractor does not maintain all insurance coverages in full force and effect during the term of
the contract.
Contract Limitations: Proposers acknowledge any contract entered into as a result of this Request for
Proposal may have the following limitation(s):
1. Contractor must promptly report to the County Conservation Board any conditions, transactions,
situations, or circumstances encountered by the contractor that would impede or impair the proper
and timely performance of the contract.
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ATTACHMENT 1
PROPOSED COSTS
Name: ______________________________________________________
Company Name: _____________________________________________
The undersigned proposes to provide tree and vegetation labor and equipment services as described
in this Request for Proposal and in accordance with approved plans and specifications and estimated
quantities for the cost listed below.
*
Grand Total Base Quote: (Not To Exceed): $ __________________________ Lump Sum
Please provide below, specific dollar amounts in hourly rates for equipment to be used and operations
(labor costs) in the event that extra work is required.
________________________________________________ _______________
________________________________________________ _______________
________________________________________________ _______________
________________________________________________ _______________
________________________________________________ _______________
*
Any additional charges or expenses to complete this project and omitted in the
contractor's cost estimate will be at the contractor's expense.
Note - Linn County and its Conservation Board are not liable for taxes or any amounts representing
taxes from which Linn County is exempt as a local government entity.
Contractor's Authorized Representative's Signature:_____________________________
Name (please print or type): _____________________________
Title: _____________________________
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Date: _____________________________
ATTACHMENT 2
STATEMENT THAT PRICES WILL REMAIN FIRM
Name: ______________________________________________________
By submitting a proposal and signing below, I agree that this offer shall remain valid for a
period of 60 (sixty) days from the deadline date for submission of proposals or such further
period as may be mutually agreed upon.
Authorized Representative's Signature: _____________________________
Name (please print or type): _____________________________
Title: _____________________________
Date: _____________________________
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ATTACHMENT 3
BID BOND
KNOW ALL BY THESE PRESENTS:
That we, _______________________________________________________________ as Principal,
and________________________________________________________________ as Surety, are held
and firmly bound unto Linn County Conservation Board as Obligee, (hereinafter referred to as "the
Jurisdiction"), in the penal sum of _______________________________________________dollars
($________________), or 5 percent of the amount bid in lawful money of the United States, for which
payment said Principal and Surety bind themselves, their heirs, executors, administrators, successors,
and assigns jointly and severally, firmly by these presents.
The condition of the above obligation is such that whereas the Principal has submitted to the Jurisdiction
a certain proposal, in a separate envelope, and hereby made a part hereof, to enter into a contract in
writing, for the following described improvements;
Project Name 27-26 Pinicon Ridge - Riverside Playground Repairs
The Surety hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no
way impaired or affected by any extension of the time within which the Jurisdiction may accept such bid
or execute such Contract; and said Surety does hereby waive notice of any such extension.
In the event that any actions or proceedings are initiated with respect to this Bond, the parties agree that
the venue thereof shall be Linn County, State of Iowa. If legal action is required by the Jurisdiction
against the Surety or Principal to enforce the provisions of the bond or to collect the monetary obligation
incurring to the benefit of the Jurisdiction, the Surety or Principal agrees to pay the Jurisdiction all
damages, costs, and attorney fees incurred by enforcing any of the provisions of this Bond. All rights,
powers, and remedies of the Jurisdiction hereunder shall be cumulative and not alternative and shall be
in addition to all rights, powers and remedies given to the Jurisdiction, by law. The Jurisdiction may
proceed against Surety for any amount guaranteed hereunder whether action is brought against
Principal or whether Principal is joined in any such action or actions or not.
NOW, THEREFORE, if said proposal by the Principal be accepted, and the Principal shall enter into a
contract with Jurisdiction in accordance with the terms of such proposal, including the provision of
insurance and of a bond as may be specified in the contract documents, with good and sufficient surety
for the faithful performance of such contract, for the prompt payment of labor and material furnished in
the prosecution thereof, and for the maintenance of said improvements as may be required therein, then
this obligation shall become null and void; otherwise, the Principal shall pay to the Jurisdiction the full
amount of the bid bond, together with court costs, attorney's fees, and any other expense of recovery.
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Signed and sealed this day of , 20 .
SURETY: PRINCIPAL:
Surety Company Bidder
By By
Signature Attorney-in-Fact/Officer Signature
Printed Name of Attorney-in-Fact/Officer Printed Name
Company Name Title
Company Address Address
City, State, Zip Code City, State, Zip Code
Company Telephone Number Telephone Number
NOTE: All signatures on this bid bond must be original signatures in ink; copies, facsimile, or electronic
signatures will not be accepted. This bond must be sealed with the Surety's raised, embossing seal.
The Certificate or Power of Attorney accompanying this bond must be valid on its face and sealed with
the Surety's raised, embossing seal.
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