Provide Crossing Guard Services

Location: South Carolina
Posted: Nov 25, 2024
Due: Dec 18, 2024
Agency: Richland One School District
Type of Government: State & Local
Category:
  • Q - Medical Services
  • S - Utilities and Training Services
Solicitation No: CBVB2025-016
Publication URL: To access bid details, please log in.

CBVB2025-016

Title: Provide Crossing Guard Services

Closing Date/Time: December 18, 2024, 11:00 AM

Procurement Official: Timika Beaver 803-231-7037

Attachment Preview

Richland County School District
One
COMPETITIVE BEST VALUE BID
Solicitation Number
Date Issued
Procurement Officer
Phone
E-mail Address
CBVB 2025-016
November 13, 2024
Timika Beaver, PPAD
803-231-7037
Timika.Beaver@richlandone.org
DESCRIPTION: “Provide Crossing Guard Services”
The Term "Offer" Means Your "Bid" or "Proposal"
SCHEDULE OF EVENTS
DATE AND TIME
NON-MANDATORY PRE-BID MEETING VIRTUAL via TEAMS
Meeting ID: 262 196 506 668 Password: KRU3rp
December 02, 2024 @ 11:30 AM
QUESTIONS MUST BE RECEIVED BY:
ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO:
TIMIKA.BEAVER@RICHLANDONE.ORG The solicitation number must appear in the
subject line of the email.
December 03, 2024 @ 11:00 AM EST
POST RESPONSE TO BID QUESTIONS
DEADLINE FOR BID: PUBLIC VIRTUAL BID OPENING via TEAMS
MEETING ID: 267 888 294 010
PASSWORD: RsARbQ
December 04, 2024 @ 5:00 PM EST
December 18, 2024 @ 11:00 AM EST
Offer must be submitted in a sealed package. Solicitation Number, Company Name and Opening Date must appear on package.
Offeror shall provide One (1) Original, one (1) Copy, and one (1) USB copy.
SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS:
Attn: Timika Beaver, PPAD
Procurement Services
201 Park Street, Room 209
Columbia, S.C. 29201
AWARD&
This solicitation, any amendments, and award, will be posted at the following web address:
AMENDMENTS
https://www.richlandone.org/Page/306\
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date
NAME OF OFFEROR
(Full legal name of business submitting the offer)
AUTHORIZED SIGNATURE
(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror
named above)
TITLE
(Business Title of person signing above)
OFFEROR'S TYPE OF ENTITY:
(Check one)
Small
Women
Minority
Other
PRINTED NAME
(Printed name of person signing above)
(See provision entitled “Signing Your Offer”)
Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above.
An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a
branch office or a division of a larger entity if the branch or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a
separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION
(If Offeror is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO.
(See "Taxpayer Identification Number" provision)
COVER PAGE (Revision 3, June 2017)
PAGE TWO
Richland County School District One
Competitive Fixed Price Bid: Provide Crossing Guard Services
(Return Page Two with your Offer)
HOME OFFICE ADDRESS (Address for offeror’s home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
Area Code Number Extension
E-mail Address
Facsimile
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause)
(See "Purchase Orders" and "Contract Documents" clauses)
Payment Address same as Home Office Address
Order Address same as Home Office Address
Payment Address same as Notice Address (check only one) Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT
OF AMENDMENTS
Offeror acknowledges
receipt of amendment(s)
by number and its date
of issue.
See "Amendments to
Solicitation" Provision
ACKNOWLEDGEMENT OF AMENDMENTS
Amendment Amendment Amendment Amendment Amendment
No.
Issue Date
No.
Issue Date
No.
Amendment
Issue Date
Amendment Amendment
No.
Issue Date
DISCOUNT FOR PROMPT
PAYMENT
10 Calendar Days (%) 20 Calendar Days (%)
See "Discount for Prompt
Payment" clause
PAGE TWO (Revision 2, March 2008)
****End of Page Two****
30 Calendar Days (%)
_______Calendar Days (%)
CBVB No. 2025-016
Page 2 of 43
Richland County School District One
Competitive Fixed Price Bid: Provide Crossing Guard Services
TABLE OF CONTENTS
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
Scope of Solicitation
Instructions to Contractors
A. General Instructions
B. Special Instructions
Scope of Work / Specifications
Information for Contractors to Submit
Qualifications
Award Criteria
Terms and Conditions
A. General
B. Special
Bidding Schedule
Attachments to Solicitation
CBVB No. 2025-016
Page 3 of 43
Richland County School District One
Competitive Fixed Price Bid: Provide Crossing Guard Services
I. PURPOSE OF SOLICITATION
ACQUIRE SERVICES (JAN 2006): The purpose of this Competitive Fixed Price Bid (CBVB)
is to allow factors other than price to be considered in the determination of award to provide
Crossing Guard Services at designated elementary and middle school locations. As a result,
the evaluation criterion shall be as follows:
Ability to meet/exceed the Scope of Services contained herein.
Expertise with Engagement of Similar Scope
Prior record of vendor performance
Compliance with Terms and Conditions contained herein.
20 Points
10 Points
05 Points
05 Points
Cost
60 Points
TERM OF CONTRACT – OPTION TO RENEW (FEB 2021): At the end of the initial terms,
and at the end of each renewal term, this contract shall automatically renew for a period of
year(s), month(s), and day(s), unless contractor receives notice that the state elects not to
renew the contract at least thirty (30) days prior to the date of renewal. Regardless, this
contract expires no later than the last date stated on the final statement of award. [07-7B245-
3]
The initial contract service terms shall be two (2) years with three (3) additional one-year
optional renewal periods for a contract duration of five (5) years.
MAXIMUM CONTRACT PERIOD – ESTIMATED: M u l t i - T e r m C o n t r a c t Start date:
SY 2025-2026 End date: SY 2029-2030. Any resulting contracts will begin on the date
specified in the notice of award.
GENERAL INFORMATION: Centrally located three hours from the beaches and the
mountains of South Carolina, the Richland County School District One, hereinafter referred to
as the “District or RCSD1” serves the capital city of Columbia. The District covers 480 square
miles, educating approximately 22,167 students in 52 schools and approximately 4,000 adult
education students. The District is proud to serve a richly diverse student body. Students from
rural, suburban, and urban neighborhoods combine to form a student population
representative of a wide range of cultural and ethnic backgrounds. Of the District's 4,011
employees, 2,500 are classroom teachers. Richland County School District One continues to
grow and hires approximately 300 new teachers each year. Additional basic information about
the District is posted on the District’s website: https://www.richlandone.org/Page/1
Richland One is consistently ranked among the best school systems in South Carolina, and
the District is a leader in the state's educational community. A seven-member Board of School
Commissioners governs Richland County School District One.
BACKGROUND INFORMATION: The Districts current contract for security guard services
has expired. Historically, providers have had difficulty attracting, hiring and retaining qualified
guard during the contract. There are several factors for this issue, including pre and post
pandemic unemployment rates. Offerors wishing to submit an offer in response to this CBVB
must consider the labor market and the ability to maintain trained qualified staff throughout the
contract.
CBVB No. 2025-016
Page 4 of 43
Richland County School District One
Competitive Fixed Price Bid: Provide Crossing Guard Services
II. INSTRUCTIONS TO CONTRACTORS – A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024) CLAUSE HEADINGS
USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED
TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING
DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY
PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the Richland County School District One Board of School Commissioners
and its successors in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock
company, joint venture, or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of
delivery, period of performance, price, quantity, or other provisions of any contract
accomplished by mutual agreement of the parties to the contract.
CONTRACT means all types of Richland County School District One’s agreements,
regardless of what they may be called, for the procurement or disposal of supplies, services,
equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer,
directing the contractor to make changes which the clause of the contract TITLED “Changes,
“if included herein, authorizes the Procurement Officer to order without the consent of the
contractor.
CONTRACTOR means the Contractor receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is
identified by number. Contractors are cautioned that amendments may modify information
provided on the Cover Page. DISTRICT means Richland County School District One.
OFFER means the bid, quote or proposal submitted in response this solicitation. The terms
Bid and Proposal are used interchangeably with the term Offer.
OFFEROR/CONTRACTOR means the single legal entity submitting the offer. The term Bidder
is used interchangeably with the term Offeror/Contractor. See bidding provisions entitled
Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the
cover page, an amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any
amendments. STAFF means persons working directly for the Provider or subcontracted.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the
work. USDA means United States Department of Agriculture.
US or WE means the District.
WORK means all labor, materials, equipment, services, or property of any type, provided
or to be provided by the Contractor to fulfill the Contractor’s obligations under the Contract.
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time before
opening. All bidders requesting the bid package will be sent copies of all amendments. (b) All
actual and prospective bidders should monitor the following website for the issuance of any
amendment to this solicitation: www.richlandone.org (Procurement Department) Bidders shall
acknowledge receipt of any amendment (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page
Two (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received
CBVB No. 2025-016
Page 5 of 43
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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