SHADY LANE MOBILE HOME PARK SEPTIC-TO-SEWER PROJECT AND SHADY LANE MOBILE HOME PARK WATER CONSOLIDATION PROJECT NEW!

NOTICE INVITING BIDS

SHADY LANE MOBILE HOME PARK SEPTIC-TO-SEWER PROJECT AND SHADY LANE MOBILE HOME PARK WATER CONSOLIDATION PROJECT

CITY PROJECT NO.  W-35 & S-15

NOTICE IS HEREBY GIVEN that the City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236 ("City") invites and will receive sealed Bids up to but not later than 10:00 A.M. on Wednesday, April 2, 2025 at the City’s Civic Center Office, located at 53990 Enterprise Way, Coachella, California 92236, for the furnishing to City of all labor, equipment, materials, tools, services, transportation, permits, utilities, and all other items necessary for Shady Lane Mobile Home Park Septic-to-Sewer Project and Shady Lane Mobile Home Park Water Consolidation Project, City Project No. W-35 & S-15 (the “Project”).  At said time, Bids will be publicly opened and read aloud.  Bids received after said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after the Bid opening date.

The general scope of work includes the removal of existing asphalt, trench excavation, installation of water mains, fire hydrants, blow-off assemblies, water services and meters, sewer mains, lift stations, sewer and water laterals, asphalt repairs and other associated work on Shady Lane and the Shady Lane Mobile Home Park private road.

Due to the upcoming Shady Lane Mobile Home Park Renovation project sponsored by adjoining agencies, the contractor will be directed to construct the Shady Lane Mobile Home Park Sewer and Water Mains, Laterals, and Services after clearing and demolition of the site by others, and before the remaining renovation operations also performed by others.

The contractor will be required to coordinate schedules and access with the Mobile Home Park’s Contractor.

The full project shall be completed within 120 Working Days from the date specified in the Notice to Proceed. Time for the commencement and completion of the work is important and is to be of the essence of the Contract.  The successful bidder should plan to provide Preliminary Project Schedules, Traffic Control/Site Protection Plans, and/or other specified “Submittals” for review, and order any long lead time equipment items immediately following the “Notice of Award”.

The Plans, Specifications, and other Contract Documents will ONLY be available for purchase at PlanIT Print Works at (760) 345-2500 or online at www.planitplanroom.com . They may be purchased as an electronic download or hard copy.

IMPORTANT:  If you are not on the plan holders list through PlanIT Planroom you will not receive addendums.  It is the responsibility of the bidder to ensure that they are placed on the plan holders list and have received and acknowledged all addendums issued prior to the submission of their bid.

Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to City of Coachella as bid security.  The bid security shall be provided as a guarantee that within ten (10) calendar days after City provides the successful bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds and certificates of insurance.  The bid security will be declared forfeited if the successful Bidder fails to comply within said time.  No interest will be paid on funds deposited with City.

A Non-Mandatory Pre-Bid Meeting Conference will be held at the Engineering Department Conference Room, located at 53990 Enterprise Way, Coachella, California 92236, on 10:00 A.M. on Thursday, February 20, 2025, with a site visit to be held after the meeting. The Pre-Bid Meeting is “Non-Mandatory”, however is considered “Highly Recommended” as schedules, traffic control, access issues, system abandonment and connections, utility coordination, and other vital items will be discussed at both the office and field meeting portions of the “Pre-Bid Meeting Conference”.

The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price.  Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.

Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by City to ensure its performance under the Contract.

The Contractor is required to comply with all applicable federal and state laws, rules, guidelines, regulations, and requirements. Without limitation of the foregoing, to the extent applicable, the Contractor much comply with the State Water Board's “Policy for Implementing the Clean Water State Revolving Fund,” as amended from time to time, as well as the Clean Water SRF and Drinking Water SRF Intended Use Plans in effect as of the execution date of the Owner’s Agreements with the State Water Board. The contractor shall fill out and comply with all the State Revolving Fund Construction Contract Requirements as attached and outlined in Appendix A of the Project Specifications Booklet.

Davis Bacon Requirements

Davis-Bacon (DB) prevailing wage requirements apply to the construction, alteration, and repair activity involving wastewater or drinking water treatment plants. If the Contractor encounters a unique situation at a site that presents uncertainties regarding DB applicability, the Contractor must notify the Owner who must discuss the situation with the State Water Board before authorizing work on that site.

Davis Bacon requirements for SRF Projects are detailed in Attachment A.

During construction the following shall be completed:

1.         Davis-Bacon poster and wage determinations (federal and state) must be posted in a conspicuous place at the project construction site. The Wage Poster is provided as Attachment B.

2.         Contractors and subcontractors must submit weekly certified payrolls to Owner within 7 days after the regular payment date of the payroll period.

3.         Owner or authorized representative compare payrolls to wage determinations to ensure wages and fringes are being paid.

4.         Owner or authorized representative conduct employee interviews using Labor Standards Interview Form (Standard Form 1445, see Attachment C).

5.         The Owner, Contractors/Subcontractors shall be prepared to make available any Davis-Bacon documentation to State Water Board, EPA, DOL, and other auditing authorities.

Department of Labor (DOL) Wage Determination

The latest available DOL Wage Determinations are included in Attachment D. The DOL Wage Determination will be amended with the latest version by addendum within 10 days prior to the bid opening date. The Owner must include in full the Wage Rate Requirements (Davis-Bacon) language in all construction contracts and subcontracts

A copy of these prevailing wage rates may be obtained via the internet at: www.sam.gov .

Addenda to modify the minimum wage rates, if necessary, will be posted on the PlanIt Planroom Website at www.planitplanroom.com

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations.  No Bid will be accepted nor any Contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.  If awarded a contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project.  Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.  In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its Bid.

Pursuant to SB854, all contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement). All contractors and subcontractors must also provide a copy and proof of the online submittal to the City within 2 days of online submission.

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the Contract. The City has determined that the General Contractor shall possess a valid Class A (General Engineering) and/or Class C-34 Pipeline or C-36 Plumbing License) at the time that the bid is submitted. All subcontractors shall possess valid, suitable licenses for the work they will perform.  Failure to possess the specified license(s) shall render the bid as non-responsive.

Pursuant to Public Contract Code section 3400(b), if City has made any findings designating certain materials, products, things, or services by specific brand or trade name, such findings and the materials, products, things, or services and their specific brand or trade names will be set forth in the Special Provisions.

The City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined by the City from the total sum of the Base Bid Areas 1-3.  The City reserves the right to reject any or all Bids or to waive any irregularities or informalities in any Bids or in the bidding process.

For further information or questions, contact Leonard R. St. Sauver, Construction Project Coordinator at lstsauver@coachella.org or (442) 307-4947.

Please send all formal Requests for Information (RFI’s) to lstsauver@coachella.org before 2:00 P.M. on Thursday, March 13, 2025. No formal RFI’s will be accepted after this date and time.