Request for Proposals
(RFP)
26-09-15 PR
Athletic and
Recreational Facility
Concession Services
RFP#26-09-15 PR
Rev. 08-05-2026
Page 1 of 51
City Of Crestview
Request for Proposals
RFP # 26-09-15 PR
Concessionaire Services for City Athletic Facilities
Notice is hereby given that the City of Crestview is soliciting sealed proposals from
qualified firms to operate and manage food and beverage concessions at
designated City athletic facilities during City-sponsored leagues, approved
tournaments, and other authorized events.
Proposals will be accepted until 10:00 A.M. (CST) on September 15, 2026, in
the City Clerk’s Office at Crestview City Hall, 198 North Wilson Street, Crestview,
Florida 32536, unless otherwise amended by official addendum issued by the City.
Late submissions will not be considered and will be returned unopened. Electronic
submissions are also accepted through Central Bidding. For assistance with the
electronic bidding process, please contact Central Bidding at 225-810-4814.
Proposals will be publicly opened and read aloud at 10:00 A.M. on September
15, 2026, in the City Council Chambers at Crestview City Hall, 198 North Wilson
Street,
Crestview, FL 32536.
Scope of Services: The selected contractor will provide concession services at
assigned City facilities, including staffing, inventory and supply management,
menu and pricing administration, financial reporting, equipment management,
facility security, and compliance with all applicable health and safety
requirements. The contractor will pay the City an annual rental fee and remit a
negotiated percentage of gross concession sales in accordance with the resulting
agreement. Additional City-sponsored events or facilities may be added at the
City's discretion.
Copies of the RFP documents, requirements, scope of services, and other
pertinent
information may be obtained electronically from the City of Crestview website
(www.cityofcrestview.org) and Central Bidding (www.centralbidding.com). All
questions shall be directed in writing to the Procurement Manager, Heather
Sutton, at procurementoffice@cityofcrestview.org, referencing “Questions on
RFP #26-09-15 PR Concessionaire Services for City Athletic Facilities” in the
subject line. The last day for questions will be August 25, 2026, at 5:00 P.M.
(CST).
END OF ADVERTISEMENT FOR RFP
RFP#26-09-15 PR
Rev. 08-05-2026
Page 2 of 51
Table of Contents
I. INTRODUCTION .............................................................................. 4
II. SCHEDULE OF EVENTS AND COMMUNICATIONS ..................................5
III. SCOPE OF WORK ............................................................................ 8
IV. INSTRUCTIONS FOR COMPLETION OF PROPOSALS ............................ 14
V. PROPOSAL EVALUATION .................................................................22
VI. POST AWARD INFORMATION .......................................................... 24
VII. GENERAL TERMS AND CONDITIONS .................................................25
ATTACHMENT A – COST PROPOSAL OR BUDGET FORM ................................ 33
ATTACHMENT #1 – PUBLIC ENTITY CRIMES ...............................................34
ATTACHMENT #2 – DRUG FREE WORKPLACE ............................................. 37
ATTACHMENT #3- CONFLICT OF INTEREST STATEMENT .............................. 38
ATTACHMENT #4 – LIABILITY & INDEMNIFICATION .................................... 40
ATTACHMENT #5 - ADDENDUM RECEIPT ACKNOWLEDGEMENT .................... 41
ATTACHMENT #6 – PUBLIC ACCESS FORM .................................................42
ATTACHMENT #7 - CERTIFICATION RE: SCRUTINIZED COMPANIES .............. 44
ATTACHMENT #8 - SUBCONTRACTOR PARTICIPATION ................................ 46
ATTACHMENT #9 - REFERENCES .............................................................. 48
ATTACHMENT #10 - STATEMENT OF “NO SUBMITTAL” ................................ 49
ATTACHMENT #11 – MBE CERTIFICATION” ................................................ 50
RFP#26-09-15 PR
Rev. 08-05-2026
Page 3 of 51
Sealed offers for furnishing the services, supplies or equipment described herein
will be received by the Purchasing Department, until 10:00 am, Central (local)
time on September 15, 2026. No offers will be accepted after the above stipulated
date and time. This is an advertised solicitation, and the Proposers will be publicly
read in the City Hall Council Chambers, 198 N. Wilson St., Crestview, Florida at
10:00 am, Central (local) time on September 15, 2026 or as soon thereafter as
possible. Only the names of the Proposers and verification of bond submittal, if
applicable, will be publicly announced.
Sealed proposals received by the City pursuant to a competitive solicitation are
exempt from s. 119.07(1) and s. 24(a), Article I of the Florida State Constitution
until such time as the agency provides notice of an intended decision or until 30
days after opening the bids, proposals, or final replies, whichever is earlier. All
other information will be subject to Florida’s Open Government Laws regarding
public contracting.
I. INTRODUCTION
A. BACKGROUND AND PURPOSE
The City of Crestview (hereinafter referred to as “City”) was organized in 1916
and is governed by an elected board of five council members. Members of the
council are elected to serve four-year terms. The city serves a population of over
20,000 residents in northwest Florida panhandle within an area of 16 square miles
in Okaloosa County. In keeping with its mission, the City provides police and fire
services, emergency communications, animal control, water and sewer services,
parks maintenance, street and stormwater maintenance, youth sports, planning
and zoning, building inspections and permitting, and a full range of administrative
services. The City of Crestview has 267 employees, 261 full-time and 6 part- time.
The purpose of this procurement action is to solicit proposals from qualified
individuals/firms to provide services for the operation and management of food
and beverage concessions at all locations where sports activities/games are
played or events, as required.
B. SYNONYMOUS TERMS
As used throughout this proposal and its attachments, the following terms are
synonymous:
a. Contractor, Firm, Proposer, are synonymous.
b. Agreement, Contract, Purchase Order are synonymous.
c. Project, Services, Scope, and Work are synonymous.
1.
C. DEFINITIONS (Add any additional definitions as needed)
a. “The City,” “City”, and “City of Crestview” refer to the City of Crestview,
Florida.
b. “Contractor”, “Firm”, “Proposer”, is any individual, entity, or
combination thereof that submits a Proposal in response to this RFP.
RFP#26-09-15 PR
Rev. 08-05-2026
Page 4 of 51
II. SCHEDULE OF EVENTS AND COMMUNICATIONS
A. SCHEDULE OF EVENTS
The following Schedule of Events represents the City's best estimate of the
schedule that shall be followed. Unless otherwise specified, the time of day for
the following events shall be between 8:00 a.m. and 5:00 p.m., Central (Local)
time.
Proposals shall be submitted no later than the Proposal Deadline time and date
detailed in the RFP Schedule of Events. Proposers shall respond in a timely
manner to the written RFP and any exhibits, attachments, or addenda. A
Proposer's failure to submit a proposal as required before the deadline
will cause the proposal to be disqualified. Late proposals will not be
accepted, nor will additional time be granted to any potential Proposer.
The City reserves the right, at its sole discretion, to adjust this schedule as it
deems necessary. The City is not responsible for the failure of the Proposer to
check for any RFP document updates, changes, or answers to questions.
EVENT
City Issues RFP
Deadline for Written Comments and
Questions Posted on Bids And Requests
| Crestview, FL
City Issues Responses to Written
Comments and Questions on Bids And
Requests | Crestview, FL
Deadline - Proposals Due
Anticipated Date of Evaluations
Anticipated Date to City Council for
contract approval
Anticipated Contract Start Date
DATE
August 10, 2026
August 25,
2026
September 1,
2026
September
15, 2026
September
22, 2026
September
28, 2026
TBD
TIME
10:00 AM CST
5:00 PM CST
5:00 PM CST
10:00 AM CST
10:00 AM CST
TBD
TBD
Special attention to the date and time of the pre-proposal conference to
be held for this project is indicated on the Solicitation Schedule. When
the pre-proposal conference is MANDATORY, a representative of your
firm must attend the meeting for your submittal to be considered
responsive. Questions regarding this solicitation must be received in writing prior
to the date and time as indicated in the solicitation schedule.
IMPORTANT NOTE: It is imperative that all Proposers have a clear understanding
of the scope of services requirements. As such, the City reserves the right to
RFP#26-09-15 PR
Rev. 08-05-2026
Page 5 of 51
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
